Managing Teams within Organizations

Teams are groups of designers and collaborators that work together on specific projects. Each Team you create in Figma will have its own workspace where you can manage a Team's Members, Projects and Files. 

There is no limit on how many Teams you can have within an Organization and Members can be added to more than one Team within the Organization.

On our  Professional plans, each Team is managed and billed separately. In an Organization, Teams are managed individually, but are billed together. This simplifies the billing process for larger Organizations with multiple Teams.  Learn more in our Organization Billing article.

In this article we will cover:

Learn more about structuring and getting started with Teams in our blog post: Getting Started with Teams in Figma Organization.


Teams Types in Organization

Unlike Professional teams, there are three different types of Team within an Organization. 

A team's type, or  Org Access, determines how Members of an Organization can discover or join them.

Open

Anyone will be able to see an  Open Team in the Team list within their account. Any Member will be able to join an Open Team whenever they want, without requiring permission from another Member.

Closed

Anyone will be able to see a    Closed Team within the Organization. However, Members will have to request access from an Editor or Admin within the Team. Once this is approved, the user will be able to access any of the Team's Projects and Files. 

Secret

Secret teams are hidden from anyone in an Organization, by default. You will only be able to see a Secret team in the list of teams, if you have been explicitly added by a member of that team. 

Tip! Admins won't be able to view or access a Secret team, unless they are a member of that Team. However, Admins will be able to see the team name and any activity relating to that team in the Organization's Activity Logs.


View All Teams in an Organization

As an Organization member, you can browse all Teams in the Organization.

This allows you to discover and join new teams, as well as manage the Teams you are already a part of.

  1. Go to the File Browser in Figma: https://www.figma.com/files
  2. Click the View All teams button at the bottom-left of the screen:
  3. If you are an Organization Admin, this will open the full Admin Console. Go to the Teams tab.
  4. This will show you a list off All teams in the Organization. You can see:
    1. The Team name
    2. How many Projects in the Team
    3. Number of Members
    4. The Org Access level (Open, Closed, Secret)

Create a New Team

  1. Click the Create New Team link at the bottom of the Admin Console.
  2. This will take you to a new page where you can:
    1. Enter a Name for your Team.
    2. Determine the Org Access for the Team.
  3. Find out more about about how to create a team in our Creating your Team article.

Join an Existing Team

From the Teams page, you can find Teams you would like to Join. 

We add Any Members that join a Team themselves with only Can View access. You will need to upgrade a member to Can Edit access. A Team Admin or another Editor on the team can update their access. 

Once the Member has Can Edit access to the team, they will be a Full Member and the Organization will be billed accordingly. Learn more in our Billing for Organizations article.

Join an Open Team Immediately

Click the  Join team link next to the open Team. You will be added to the Team immediately and can start collaborating.

Request to Join a Closed Team

  1. Click Request to Join next to the Closed Team. 
  2. A Team Admin will need to approve your request before you can access the Team Files and Projects.


Leave a Team

Note: When there are no longer any members within a Secret team, an Admin will be able to join that team. They can then view, access or delete it, if required. If you are the Team Owner, you may want to transfer ownership of the Team to another Organization member.

  1. From the File Browser, click the View all teams button.
  2. In the Team page, click Leave Team next to any Team you are a member of.
  3. This will remove you from the Team. You will no longer be able to access any Files, Resources or Fonts shared within that Team. 


Delete a Team in an Organization

When the Project is over or you need to remove a Team, you can delete the Team from your Organization. 

You can delete a Team in an Organization if:

Note: Deleting a Team in an Organization will permanently delete any Files or Projects in the Team. This action cannot be undone. If there are any Projects or Files within that Team, we recommend moving Team Files and Projects to another team. 

You are the Team Owner

If you are the Team Owner, you can delete a Team in an Organization. This will permanently delete any Files and Projects in that team for all collaborators. This action cannot be undone. You may want to transfer ownership of the Team to another Organization member, instead of deleting the Team. This ensures the Files and Projects are kept.

  1. Go to the Team Page for the team you want to delete.
  2. In the menu bar, click the arrow next to the Team name.
  3. Select Delete Team from the options: 
  4. Enter the name of the Team in the field provided and click Confirm Delete
  5. We will delete the Team and any Files or Projects. This action can't be reversed or undone.

Organization Admin

If there are no members in a Team, an Organization Admin can gain access to the Team. This will allows them to:

Permanently Delete the Team

  1. Go to the Team Page for the team you want to delete.
  2. In the menu bar, click the arrow next to the Team name.
  3. Select Delete Team from the options: 
  4. Enter the name of the Team in the field provided and click Confirm Delete
  5. We will delete the Team and any Files or Projects. This action can't be reversed or undone
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