Manage your Recent Files

    Before you Start

    Who can use this feature

    Users on Any Figma plan

    You must be an Editor on the Project to move a File to another Team or Project

    If a File is in your Recent Files, then there are a couple of actions you can perform:

    Note: You must be an Editor on the Project to move a File to another Team or Project

    Show the File

    If you're not sure where the File is located, you can access the File from your Recent Files.

    1. Right-click on the File in your Recent Files.
    2. Select Show in Project
    3. Figma will open the Project Page in the File Browser.

    Remove the File

    To remove a File from your Recent Files:

    1. Right-click on the File in the File Browser to open the File menu
    2. Select Remove from Recent from the options
    3. We will remove the File from your Recent Files. You will still be able to access the File from the appropriate Project or File Space.

    Want to leave the File completely? If Components from that File are still showing up in your other Files, you can leave the File. Learn more in our Remove Files from your Library article.

    Move the File

    You can move Files between Projects, even if these Projects are in different Teams.

    If you move a File outside of a Team, Team members may no longer be able to access it. Only invited Team Members will still have access.

    1. Go to your Recent Files in the File Browser
    2. Right-click on the File to open the File menu and select Share.
    3. Click the arrow next to the current Project and select Move to Project
    4. You can then select which Project to move it to. You can:
      1. Search for the Team or Project using the field provided:
      2. Choose an existing Project within another Team. Only favorited projects will appear in the window.
      3. Click the + New Project link under another Team's name to create a new Project within that Team:

    Related Videos

    • Search, Sort, and View Files

      Files are where most of the design and collaboration process takes place in Figma. Learn more about Files and File structure in our Files in Figma article.

      Search for Files

      You can look for Files using the  Search bar in the File Browser.

      This global search allows you to find and view Files you have access to.

      In a Starter, Student or Professional Team you can search for Files across:

      • Your own Drafts
      • Your Recents
      • Teams and Projects of which you are a Member
      • Any Shared Projects or Files outside of Teams

      In an Organization, you can search for Files across:

      • Your own Drafts
      • Your Recents
      • Teams and Projects of which you are a member (Including Closed and Secret Teams)
      • Any Open Teams in the Organization
      • Files shared across the Organization
      • Any Shared Projects or Files outside of Teams

      To search for a File:

      1. Click in the Search field at the top of the File Browser.
      2. Start typing the File name. As you type, we will show the Search results in the File Browser.
      3. We sort any results by Relevance. You can choose to sort Files by date (see below)

      Sort Files

      You can choose how to order Files in the File Browser. This applies to Files in your Drafts, Recents and Projects.

      You can sort by:

      • Alphabetical
      • Date Created
      • Last Modified
      • Last Viewed (Recents only)
      • Date Deleted (Deleted Files only)
      • Search Relevance (Search only)

      Note: If you are in List view, you only have the option to sort by Last Modified.

      1. Open your Drafts, Recents, or a Project Page in the File Browser.
      2. Click the arrow next to the current sort:
      3. Select the desired sort order from the options. Choose from:
        • File Name
        • Date Created
        • Last Modified
        • Last Viewed (Recent Files only)
        • Date Deleted (Deleted Files)
        • Search Relevance (when Searching for Files)
      4. We will then sort your Files in the order you selected.

      View and Interact with Files

      You can choose to view Files in List or Grid view. We use Grid view by default.

      Click on the File to open it in the Editor.

      List

      In List view, you can view the following for each File:

      • Thumbnail
      • File Name
      • Project
      • Date Last Modified
      • Date Created

      Grid

      In Grid view, you can view the following for each File:

      1. See the File Thumbnail: Set a Custom Thumbnail
      2. View the File Name
      3. View the Date and Time you last viewed or edited the File.
      4. If you're viewing a File in the Recents File Space, you can see which Project the File is in.
      5. If anyone is currently viewing the File, you will see their Profile Picture there.
      6. Right-click on the File to view the File Menu. 

      Make Changes to Files via the File Menu

      If you right-click on a File, you can perform some actions:

      1. Open (in the current tab)
      2. Open in New Tab
      3. Pin to Project (Teams only)
      4. Share the File
      5. Duplicate the File
      6. Rename the File
      7. Delete the File

      Tip! If you are viewing a File in the Recent folder, you will have two extra options:

      • Show in Project to open the File in the current folder
      • Remove from Recent
    • Move files between projects, teams and accounts

      Before you Start

      Who can use this feature

      Users on Any Figma plan

      Anyone can move files from their Drafts. You must be an Editor on the project to move a file to another team or project.

      Move files between Drafts, projects, and teams to change its location. You can move files from the Editor, or in the File Browser.

      Note: If you are the Owner of the file or team you will need to transfer ownership of the file first. This makes sure the files aren't lost for other collaborators when you leave the team or delete the files.

      Move files in the Editor

      In the Editor, you can:

      • Move a file from your Drafts to a team
      • Move a file to a different project 
      • Move a file to a project in a different team
      • Create a new project and move a file into it

      Note: If you move a File outside of a team, team members may no longer be able to access it. Only team members who are listed on the file sharing modal will still have access.

      1. Click on an empty spot in the Canvas. This will deselect any layers.
      2. Click the File name in the Toolbar and select Move to Project:
      3. Choose which project to move it to. 
        1. Search for the team or project using the field provided.
        2. Choose an existing project within another team. Only favorited projects will appear in the window.
        3. Create a + New Project in a team
      4. Click Move to confirm.

      Move files in the File Browser

      In the File Browser, you can move files between your Drafts and any projects within a team. 

      Only favorited projects show in the File Browser. It's not possible to move a file into just a team, or into a project that you haven't favorited.

      1. Choose which file(s) you want to move
        • Select a single file to move
        • Hold Shift to select more than one file
        • Click and drag to select multiple files
      2. Drag your selection over the new location in the File Browser. Figma will highlight the project you are moving it to.
      3. Release to move the file.

      Note: It's not possible to move files between Personal Space and Organization Space. One way to move files into an Organization is to export them.

      Move files between accounts

      If you're deleting an old team or handing over files, you may want to move a File to another account.

      There are two different ways you can move a file between Figma accounts.

      Share the file

      Export the file

      You can also export your files as .fig files. This allows you to upload the file to another Figma account.

      We will treat this as a new file and won't copy across any Permissions, Comments or Version History.

      When you import the file again, we will also treat Components as new Master Components. Instances are no longer linked to the original file and won't receive any updates.

      1. Open the file you want to export.
      2. Go to the main menu
      3. Go to File > Save as .fig. Figma will download a copy of the file to your downloads folder.
      4. Open the Figma Account you want to move it to.
      5. Import the .fig file by dragging the file into Figma.

      Tip! Create a duplicate by adding& /duplicate to the end of the file URL. Then you can open the URL in your other Figma account. Figma treats this as a new file, so it doesn't include the existing Permissions, Comments or Version History.