Who is this article for
Supported on the Figma Organization plan.
Anyone who is new to the Organization plan or wants to learn more about navigating the organization workspace.
This article gives you an overview of everything you need to know to get started as a member of an organization.
Understand organization and external team workspaces, explore organization teams, and find shared resources.
Perfect for folks who are used to Professional teams, or are completely new to Figma.
You'll need a Figma account to join the organization. There are a few ways to join an organization:
- Through an invitation
- By opening a link to a file
- Via domain capture
With domain capture, Figma will add anyone with a Figma account under a company email to the organization. This applies for existing Figma accounts or if you create a new account with your company email.
For invitations, you can join the organization by accepting the invite to a file, project, or team. You can also join the organization by opening a link to a Figma file.
Figma uses domains to recognize how people can join the organization. If you have a email address that matches a domain in the organization, you'll join as a member. If you don't, you'll join as a guest.
Log in to organization
Organization admins choose how members can log into the organization. There are three methods available.
- Email address and unique password
- Google SSO (for businesses using GSuite)
- Company email and password for organization's using SAML SSO
Note: As guests don't have a company email, they can't login using SAML SSO. Guests can still log in via email address and password, even if SAML SSO or Google SSO is mandatory.
Explore file browser
The file browser is what we call the parts of Figma outside of the Editor. The file browser enables you to explore your workspace and navigate between accounts.
Navigate your workspace
The navigation bar at the top of the workspace allows you to access any account and workspace-level actions.
Note: If you're using the Figma desktop app, you can navigate between the file browser and any files you're viewing. Click to open the file browser for the current workspace. When you're viewing the Community, you can navigate back and forward using the arrow keys.
View the current workspace in the top-left of the file browser. Click to open the workspace switcher to access the Community and any other workspaces you have access to. Switch accounts and workspaces →
Caution: For anyone with a company email, the organization has ownership of the content you create in any workspace associated with your company email.
For guests without company emails, organizations only own what you create and share in the organization workspace.
Within an organization account, you will have at least three workspaces:
Organization workspaces includes all the teams that are included in your organization. It's where you can access organization resources, like private plugins, libraries, and shared fonts. Organization workspaces have their own icons, usually a company logo.
If you're a guest of any organization, you'll see a badge next to the workspace. Guests can only access teams, files, or projects the organization they're explicitly invited to.
External teams workspace is where you find any teams you're a member of, which are outside the organization workspace. You can't access resources from the organization—like private plugins and organization fonts or libraries—in this workspace.
Community is where you can explore files and plugins created by other members of the Figma community. Learn more about the Figma Community →
Note: It's not currently possible to move files between workspaces, so make sure you're in the correct workspace when creating or opening files.
Use the search field to find teams, projects, and files in the organization workspace.
Figma separates search results based on the type of resource you're looking for. Click on the tabs to switch between results.
What you can search for depends on which workspace you're in.
- Files: find files in your drafts, shared projects, and any teams.
- Projects: find shared projects you have access to or team projects.
- People: find collaborators and view their contributions to your teams.
- Teams: find open and closed teams in your organization.
- Plugins: find and install plugins that are private to the organization.
Click the notifications bell to view and manage any notifications for the organization workspace. Learn more about notifications →
View and manage account-level settings from the account menu:
- Community: View and update your Community profile
- Internal profile: View your internal profile
- Plugins: View and manage your installed plugins
- Settings: View and update your account settings
- Switch account: Switch accounts and workspaces
- Add accounts: Log in to your Figma account
- Log out: Select an email address to log out of a specific account, or Log out of all accounts.
Select Recent in the left sidebar to view and access files and prototypes you've recently viewed or edited from this account.
This includes files and prototypes from your drafts, team files, and any other shared files you've opened. It's not possible to view recent files across multiple Figma accounts.
Figma lists files and prototypes separately, you can use the tile icon to identify files from prototypes:
- Design files
- FigJam files
There are extra file actions → available from the recent space. Right-click on the file to view the file actions.
- Show in project: open the project page where the file is located. Figma will open that project page in the file browser.
- Remove from recent: remove the file or prototype from your recents. This won't delete the file, you can still access the file from the team/project where it's located.
Access both your Drafts and any Deleted files from the Drafts workspace. Use the tabs at the top of the page to switch between them.
Every Figma account comes with its own drafts. You can think of your drafts like a sketchbook or notebook, a place where you can jot down your ideas and experiment with different concepts.
Drafts are a separate space from the organization's teams and projects. Other members of your organization can't see what's in your drafts, unless you invite them to your files.
When you leave or are removed from an organization, the organization will take over ownership of your drafts in the organization workspace.
The Deleted files folder is an archive of any files you have access to that have been deleted. This includes files that you deleted yourself and files others deleted.
When you delete a file, Figma will remove the file for all collaborators. You can access deleted files from the workspace under Drafts > Deleted. Use the Created by to filter your results. Choose to view files created by: Anyone, You, or Others.
Figma will keep files in the deleted files folder indefinitely. It's not possible to open a deleted file, but depending on your access to the original file, there are some actions you can take.
Teams, projects, and files
Intellectual property in an organization: The organization has ownership over everything you create in the organization workspace. This includes files in your drafts, teams, and files or projects other collaborator's share with you.
Select Shared files or Shared projects in the sidebar to view files or projects outside of dedicated teams. This includes:
- Files from another members drafts, which you have a role on.
- Files from teams you're not a member of, which you have a role on.
- External projects that you have a role on.
Tip! Organization admins can find and manage the drafts of any deleted organization members in Shared projects.
View organization teams
Organization members can create and join as many teams as they want in the organization space. Click on the organization name in the sidebar to access all teams in the organization.
- View the team name, icon, and description, as well as any members in that team. Click the Join or Request to join button to join a team.
- Click New team at the top of the page to create a new team in the organization.
- Find out which members are organization admins under the Admins heading.
A team's organization access setting controls how members can access each team. Guests must be invited to any type of team, regardless of the team's organization access.
- Open: Members can freely join open teams with
can viewaccess. An admin or editor can upgrade members to give them
- Closed: Members can request
can editaccess to the team. Team admins accept.
- Secret: Members must be invited to the team by an existing member. They can invite members with either can view or can edit access.