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• Invite team members

  Before you start

  Who can use this feature

  Supported on any team or plan.

  Any team member can invite collaborators to a team. Members can invite others at a permission level equal, or less than their own.

  Teams are shared workspaces where you can create resources, and collaborate on files and projects. Invite your co-workers and co-conspirators to your team to make the most of the collaborative design process in Figma.

  Control how collaborators interact with your team with permissions. There are two main permission levels in a team: can view (viewers) and can edit (editors). Learn more about permissions in a team →

  People can only invite other members at a permission level ≤ less than or equal to their own permissions:

  • Anyone with can edit access can invite with can view or can edit permissions
  • Anyone with can view access can invite with can view permissions

  Tip! You can also invite people to individual files or projects within your team. Invite to projects, files, and prototypes →

  Invitations

  If you know a person's email address, you can add them to the team via an invitation. Figma will send an invitation email to their address with a button to accept the invite.

  If they already have a Figma account, they will also receive an in app notification for the invitation, which they can accept to join the team. Accept invitations →

  If they don't have an account, they can sign up for a Figma account as part of the acceptance process.

  Invite to team

  Starter or Education Professional, Organization, or Enterprise

  Starter or Education

  In Starter or Education teams, a person's team permissions determine if they can edit team files and projects. Roles and permissions on teams →

  1. Open the team page in the file browser.
  2. Select the Members tab and click Invite in the top-right corner.
  3. Enter their email address in the invite someone field.
  4. Click to adjust their permissions.
     • Select Can view to give them view-only access to the team. They'll only be able to view and comment on files and prototypes.
     • Select can edit to give them edit access to the team. This will allow them to edit any Figma design or Figjam files in the team.
  5. Click Send invite to send an email invitation to their address. If they're already using Figma, they'll get an in app notification as well.

  Professional, Organization, or Enterprise

  In Professional teams and teams in an organization, a person's Figma design or FigJam role determines which team files and projects they can edit.

  You can invite people to the team with can view or can edit access, but this only controls their default access to the team and team-level actions.

  • Can view gives them view-only access to the team. They'll only be able to view and comment on files and prototypes.
  • Can edit gives them edit access to the team. This will allow them to perform any team-level actions, like managing projects. Whether they can edit any Figma design or Figjam files depends on their role on that product.

  Note: Figma bases billing of Professional, Organization, and Enterprise plans on the number of people with editor roles on each product. To control an individual's access, you can adjust FigJam and Figma designs roles.

  Manage team members and permissions →
  Manage organization members and guests →

  1. Open the team page in the file browser.
  2. Select the Members tab and click Invite in the top-right corner.
  3. Enter their email address in the invite someone field.
  4. Click to select their permissions.
  5. Click Send invite to send an email invitation to their address. If they're already using Figma, they'll get an in app notification as well.

  Team invite links

  • Supported on Starter, Education, and Professional teams only

  Team invite links let team members invite other collaborators to your team via a dedicated link. Like team invites, you can invite collaborators with can view and can edit permissions.

  Figma will add anyone who clicks that link to the team. People who are logged into Figma under multiple accounts can choose which account they want to join the team on.

  Team admins can reset invite links or turn them off to expire existing links which haven't been redeemed.

  Note: On Professional teams roles are set to a provisional viewer role. Members only get an editor role (and are included in the team's billing) once they take an edit action on a file. Roles and permissions in teams →

  Copy invite link

  1. Open the team page in the file browser.
  2. Select the Members tab and click Invite in the top-right corner.
  3. Click to select which permission you want for the link. You can set an invite link to can view or can edit permissions.
  4. Click Copy link to add the link to your clipboard.
  5. Paste or send the link to anyone you want to join the team.

  Manage team links

  Team admins can turn invite links on and off, or reset them. Resetting an invite link generates a new link and prevents anyone who hasn't joined the team yet from joining via the previous link.

  1. Open the team page in the file browser.
  2. Select the Members tab and click Invite in the top-right corner.
  3. Click and select Reset invite links to expire the current link and generate a new one.
  4. Click and select Turn off invite links to turn off invite links. Members can still invite collaborators by email.
• Share files and prototypes

  Who can use this feature

  Supported on any team or organization plan.

  Applies to Figma design and FigJam files. Prototypes are only available on Figma design files.

  Share files and prototypes to collaborate, educate, document, or inform.

  • Share privately within your team or organization, without having to worry about access.
  • Share publicly for presentations, tutorials, classes, or other collaborative sessions.
  • Share just the prototype with people outside your team or organization ((Professional, Organization, and Enterprise only).

  Every file or prototype has a unique URL or link. You can use these links to share your files and prototypes with collaborators, or add them to external websites.

  Files and prototypes share the same URL, the only thing that changes is the prefix:

  • File: figma.com/file/ABC.../File-name
  • Prototype: figma.com/proto/ABC.../File-name

  Share files and prototypes

  You can adjust access and copy file links from the Share modal. We recommend this approach as it allows you to review and update the file’s default permissions before sharing.

  Open the share modal from a file, branch, or prototype.

  

  FigJam files

  Share a FigJam file

  1. Open the FigJam file.
  2. Select Share in the toolbar.

  Figma design files

  When you share a design file, you give people access to any prototypes in that file. You can also link to a specific page, frame, or layer in your file.

  1. Open the design file in the editor.
  2. Open the page you want to share and select the frame.
  3. Select Share in the toolbar.

  Prototypes

  Share a link to any prototypes in the file. This allows people to view any flows on that page.

  If you’re on a paid plan (Professional, Organization, or Enterprise) you can choose to share just the prototype. If you’re on the Starter or Education plan, sharing the prototype also gives people access to the file itself.

  1. Open the design file.
  2. Select in the toolbar to open presentation view.
  3. Click Share in the top toolbar.

  Review access

  We recommend reviewing the file’s permissions before sharing the link with collaborators:

  • Use the file’s link sharing settings to set the audience and default access
  • Decide if you want to allow viewers to copy and share the file’s contents

  Link sharing settings allow you to set default permissions for a file or prototype. This means you don’t have to manage access for everyone independently.

  There are two settings that control link sharing. Your plan determines which link sharing settings are available in your files. Explore link sharing settings by plan ↓

  • A

    Audience

    Who can access the file or prototype.

    • Anyone with the link: anyone inside or outside your team or organization can access the file if they have the link.
    • Anyone with the link and password: people without a role on the file can access the file using the link and password.
    • Anyone at organization with the link (organizations only): only members of the organization can access the file. Members can only access the file is they open a link to that file.
    • Anyone at organization (organizations only): organization members can find this file when browsing and searching. Use this setting to share libraries with the organization. Guests can't access these files unless you invite them to the file or team.
    • Only people invited to this file: only people you explicitly invite to the file, or the team it lives in, can access the file.
  • B

    Access

    How the audience can interact with the file or prototype.

    • Can edit: gives edit access to the file. This allows people to edit the contents of the file. People with edit access can also move, rename, share, or delete the file.
    • Can view: gives view only access to the file. People can still view and inspect layers and properties in the file, as well as view prototype flows and connections in the editor and presentation view. They can also use collaborative features in design and FigJam files like comments, cursor chat, audio, and emotes.
    • Can view prototypes only (Figma design): gives access to the prototypes in that file, but not the underlying pages in the file. This is only available for Figma design files.

  Audience	Starter	Education	Professional	Organization	Enterprise
  Anyone with the link	can edit, can view	Can view	can edit, can view, can view prototypes only	can view, can view prototypes only	can view, can view prototypes only
  Anyone at organization	✕	✕	✕	can edit, can view	can edit, can view
  Anyone at organization with link	✕	✕	✕	can edit, can view, can view prototypes only	can edit, can view, can view prototypes only
  Anyone with the link and password	✕	can edit, can view	can edit, can view, can view prototypes only	can edit, can view, can view prototypes only	can edit, can view, can view prototypes only
  Only people invited to the file	✓	✓	✓	✓	✓
  Anyone else with a prototype link (Prototypes only)	✕	✕	✕	can view prototypes only, cannot access	can view prototypes only, cannot access

  Copy links

  With the access set for the file or prototype, you can now copy a link to the file. There are a few places to find and copy a file or prototype link.

  Share modal

  Click Copy link in the share modal to add the link to your clipboard.

  In Figma design files, you can link to your current selection. Check Link to selected frame to include the frame id in the link.

  Address bar

  If you're viewing the file in the browser, you can copy the address directly from your browser’s address bar. This will include the details of any selected pages, frames, or layers.

  Frames, containers, and layers

  Copy a link to a specific frame, container, or layer from the canvas.

  Note: It's only possible to link to a top-level frame in design files. If a frame is nested within another frames, it has the same link as its parent.

  FigJam files

  1. Select the layer on the board.
  2. Select Copy link from the options to copy the link to your clipboard.

  FigJam files

  1. Select the layer on the canvas or in the layers panel.
  2. Right-click on the layer and hover over Copy/Paste as.
  3. Select Copy link from the options to copy the link to your clipboard.

  Tip! If you're on the desktop app, you can select a frame and use the keyboard shortcut ⌘ Command L / Ctrl L to copy a link to that frame.

  File browser

  Copy a link to a Figma design file, FigJam file, or prototype from the file browser.

  1. Open your drafts, recent, or project folder in the file browser.
  2. Right-click on the file or prototype and select Copy link to add the link to your clipboard.

  Right sidebar (prototypes)

  Copy a link to a specific flow from the Prototype panel of the right sidebar.

  1. Open the Prototype panel in the right sidebar.
  2. In the Flows section, hover over the flow.
  3. Select to copy a prototype link to the starting point of that flow.
• Request to edit a file

  Who can use this feature

  Supported on any team or plan.

  Applies to both Figma design and FigJam files.

  Anyone with can view access to a file in a team can request to edit it, with the exception of viewer-restricted role.

  Anyone with can edit access or owner access to a file in a team can deny or approve a request to edit a file.

  Whether you're looking to make quick edits or you're joining as a main collaborator in a Figma design or FigJam file, you'll need can edit access to make changes.

  If you only have can view access to a file, you can request to edit the file in Figma and the owner will be notified of your request. The file owner and editors can view and approve your request to edit. This eliminates the need to track down people to give you access, making it a more efficient and less disruptive process.

  Learn more about file permissions →

  Request to edit a file

  If you open a file within a team where you have can view permissions, you can ask to edit the file by clicking Ask to edit in the toolbar.

  

  Figma will notify the file owner via email and in-app notifications of your request and be given the option to grant you access.

  If your request is approved, you'll receive an email and in-app notification, and can start editing the file right away.

  Note: Anyone with a viewer-restricted role won't be able to request to edit a file. If you have this role in an Organization, you can request to upgrade your role.

  Approve or deny a request

  Anyone with can edit or owner access to a file in a team can deny or approve edit requests.

  If there are pending requests in a file, a red badge will appear on the share button in the toolbar.

  Click the share button to view the requests. The share modal will open, and you'll have the option to deny or approve the requests.

  

  Anyone with owner access to a file will also be notified of any requests to edit in the following places and be given the option to approve or deny:

  • Email message
  • File browser via the notification bell

  Warning: Accepting a request means the user will have can edit access to a file, which may increase your invoice total. Learn more about billing for Professional teams and the true-up process for Organizations.

• Restrict copying and sharing on files

  Who can use this feature

  Supported on Professional, Organization, and Enterprise plans.

  Applies to people with can view access to the file only.

  Link sharing is a great way to get your designs in front of other collaborators. By default, anyone with can view access to the file will be able to copy and share the file and its contents.

  If you're on a paid plan, you can decide people with view access can copy, share, or export from the file. If you disable this setting, people with can view access can't:

  • Copy frames, layers, or text from the canvas
  • Duplicate the file to their account
  • Export any assets from the file
  • Save a local copy of the file (as a .fig file)

  Figma will apply this restriction to everyone with can view access to the file. This includes people who were added to the file via link sharing.

  You can only prevent people with view access from copying and sharing in team files. It's not possible to prevent copying and sharing for files in your drafts.

  Update setting

  You can adjust this setting for each file independently. There isn't a way to apply this to all files at once.

  1. Click the Share button from the file.
  2. Click the icon in the bottom-right corner.
  3. Select Allow viewers to copy, share, and export from this file to disable the setting. This will remove the check from the setting.
  4. Click outside the share modal to return to the file.

  

• Accept invitations

  Who can use this feature

  Supported on any team or plan.

  Anyone with a Figma account can accept invitations.

  Accept invitations to join files, projects, teams, or organizations. Guide to sharing and permissions →

  You need to have a Figma account to accept a file, team, or organization invitation. Create a Figma account →

  Join files or projects

  Collaborators can invite you to individual files or projects. This will allow you to access only the files in that specific project.

  Your invitation will confirm if you have been invited to view or edit the file. Learn more about roles and permissions in teams →

  Email

  Existing collaborators can invite you to a file or project if they have your email address. Figma will send you an email when you're invited to a specific file or project.

  Use the Open in Figma button to accept the invitation and open the file.

  

  Notification

  If you already have a Figma account, you can see any invitations in your account notifications.

  • Click Accept to join the team.
  • Click Decline to ignore the invitation.

  Tip! You can leave the invitation as is, and come back to accept it at any time.

  

  Learn more about notifications →

  Links

  Files and prototypes support link sharing settings. This allows you to configure default permissions for anyone who access the file via a link or embed.

  This allows you to quickly share links or embed files and prototypes in external websites without having to manage access for collaborators individually.

  If the file's link sharing settings is set to Anyone with the link, you can join the file simply by opening the link. Whether you can edit the file will depend on the file's link sharing permissions.

  Access files

  You can interact with files based on your permissions. If you were invited with can view access, you can only view the file. If you were invited with can edit access, you can get edit access to the file. Permissions in teams →

  If it's your first interaction with that team, project, or file, you'll have view access by default. If you're able to gain edit access, you'll see an Edit file button in the toolbar. 

  1. Click the Edit file button in the toolbar. If you hover over this button, Figma will display the link sharing permissions for the file.
  2. Figma will allow you to edit that file.

  Note: If the file is in a team on the Professional or Organization plan, clicking Edit file upgrades you to a paid editor role for that tool (Figma design or FigJam). Figma will include you as an editor in the team or organization's next invoice.

  Can view access

  You can tell if you have view only access if there is a View only badge next to the file name in the toolbar.

  

  If you have view-only access to a file, there are only some actions you can perform:

  • View and interact with prototypes and presentations
  • View Figma design and FigJam files
  • Use emotes and cursor chat in FigJam files
  • Add, reply to, and resolve comments
  • Observe other collaborators in files
  • Access the version history of a file
  • Save a local copy of files (as .fig or .jam files) or duplicate the file
  • View layer properties in the Inspect panel [Figma design]
  • Measure distances between layers in design files [Figma design]
  • Copy text, frames, components, objects or layers within files*
  • Export frames and layers from design files [Figma design]*

  Note: Actions with an asterisk* are only supported if the Allow viewers to copy, share, and export from this file setting is on. Restrict who can copy and share files →

  Can edit access

  Depending on the team's plan, you may need to have an editor role to edit files. Roles and permissions in teams →

  If you were invited to the file with can edit access, you may be able to edit the file. You can tell if you're able to edit the file based on the available tools.

  

  Join teams

  Teams are where groups of people can create resources and collaborate on files and projects.

  The only way to join an existing team is to have someone invite you to the team. If someone has invited you to a team with Can edit access, you'll need to accept an invitation before you can edit any team files.

  Caution: If you've been invited to a team with can edit access, you'll need to accept the invitation to edit files. If you just join the team via a file or link, you will only be able to view team resources.

  Email

  Existing collaborators can invite you to a team if they have your email address. Figma will send you an email whenever someone invites you to a team.

  Use the Accept invite button in the email to accept the invitation.

  Caution: While invitations are sent to your email address, they are not explicitly linked to a Figma account. Make sure you are logged into the correct account when accepting a team invitation.

  

  Notification

  If you already have a Figma account, you can see any invitations in your account notifications.

  • Click Accept to join the team.
  • Click Decline to ignore the invitation.

  Tip! You can leave the invitation as is, and come back to accept it at any time.

  

  Learn more about notifications →

  Link

  Team join links allow existing team members to share a link with perspective team members. This allows you to bring in collaborators, even if you don't have their email address.

  If you're part of an organization, you won't be able to join teams in the organization using a link.

  If it's a work-related team, outside of the organization, you can still join using your company email and account. You'll be able to access that team in your External teams.

  1. Click the link to redeem the invitation.
  2. If you're logged into more than one account, choose which account to join the team with.
  3. Figma will add you to the team.

  Note: Team admins can reset any team join links. If you're unable to join the team via a link, then the link may have been reset. We recommend reaching out to the person who invited you to confirm the correct link, or invite you directly.

  Explore teams

  Access any teams you join from the file browser of your Figma account.

  Figma will list all teams you are a member of in the left sidebar. Click on a team name to open the team.

  The team page is divided into two main sections: your team files and projects, and some information about your team.

  Files and projects

  In the main body of the team page, you can browse the files and projects in that team. Figma will show you a preview of any recently edited files and projects.

  • Click on the project name to view all files in the project page
  • View a description of the project.
  • Add and remove projects from your favorites.
  • See the number of files within the project.
  • Click on a file preview to open that file.

  Guide to files and projects →

  Team information

  On the right side of the team page, you can view some information about your team:

  • View the team name and icon.
  • See a description of the team.
  • View a list of members in your team. Figma will show the most active members first.

  Note: You can see what type of team you have under the team name and description. This is useful when determining what features and functions you can access. Compare teams and plans →

  

  Explore Figma →

  Join organizations

  There are a few ways to join an organization. In this article, we'll only cover how to accept invitations.

  • Accept invitations ↓
  • By opening a link to a file →
  • Via domain capture →

  Accept an invite to a file, project, or team to join the organization. You'll need a Figma account to join the organization.

  If you have a company email, you can join the organization as a member. This lets you view any teams in the organization and access shared resources, like fonts and libraries.

  If you work for an agency or are an external contractor, you may only have an external email address. If you join an organization with a personal or external email, you can only join as a guest.

  Guests have limited access to the organization and must be invited to specific teams, projects, or files to access them. Learn more about members and guests →

  Email

  Figma will send you an email whenever someone invites you to an organization team, project, file, or the organization itself.

  Use the buttons or links in the email to accept or decline the invitation.

  Explore organization

  The file browser is what we call the parts of Figma outside of Figma design or FigJam files. You’ll use the file browser to access drafts, teams, and resources in the organization.

  If you're only a member of teams, you can browse and access your teams in the file browser for your account. If you're a member of an organization, you can switch between any organizations or external teams.

  • Organization: includes all the teams that are in your organization. It's where you can access organization resources, like private plugins, libraries, and shared fonts. Organizations have their own icons, usually a company logo.

    If you're a guest of any organization, you'll see a badge next to the organization. Guests can only access teams, files, or projects the organization they're explicitly invited to.

  • External teams: find any teams you're a member of, which are outside the organization. You can't access resources from the organization—like private plugins and organization fonts or libraries—in your external teams.

  Explore your organization in Figma →