You can share files from your drafts or from projects in a team.
At Figma, we encourage collaboration throughout the entire design and development process. Invite collaborators to your projects, files, and prototypes when you want to:
Brainstorm new projects with your team
Share work in progress with a manager or client
Get input from your copywriter or your Product Marketing team
Test a prototype with a user
Handoff final designs to a developer
Adjust roles and permissions to control how collaborators can interact with your designs and prototypes.
Team members can access projects based on their team permissions. You can also invite people to a specific project, which is great for inviting collaborators to a specific set of files.
Inviting someone to a project will give them access to any FigJam files, Figma design files, and any prototypes in that project. Guide to sharing and permissions →
In Starter and Education teams, a person's team, project, or file permissions will determine if they can edit the resources you're inviting them to.
In Professional or Organization teams, a person's FigJam or Figma design role determines if they can edit files. Invite people at the maximum access level they need on that resource, then control their access to FigJam and Figma design files using roles.
Enter the collaborator's email in the Email field. To invite multiple people, enter their email addresses separated by a comma.
Click to adjust their permissions.
Select Can view to give them view-only access to files in that project.
Select can edit to give them edit access to any files in that project.
Click Send invite to send an email invitation to their address. If they're already using Figma, they'll get an in app notification as well.
Tip! You can come back to the share modal for the project to remove or adjust their access. Remove or adjust access →
Files
Team members can access projects based on their team permissions. You can also invite people to a specific file.
In Starter and Education teams, a person's team, project, or file permissions will determine if they can edit the files you're inviting them to.
In Professional or Organization teams, a person's FigJam or Figma design role determines if they can edit files. Invite people at the maximum access level they need on that resource, then control their access to FigJam and Figma design files using roles.
Note: Figma bases Professional teams and Organization's billing on the number of editor seats you need on each product. To control their access, you can adjust FigJam and Figma designs roles on the team or organization.
Invite people from the file's share modal. Open the share modal:
A
Toolbar in a file
Click the Share button in the toolbar. You'll find this in the top-right corner of the file or prototype.
B
File browser
Right-click on the file.
Select Share from the options.
Click the Share button in the top-right corner.
Enter the collaborator's email in the Email field. To invite multiple people, enter their email addresses separated by a comma.
Click to adjust their permissions.
Select Can view to give them view-only access to that file.
Select can edit to give them edit access to that file.
Click Send invite to send an email invitation to their address. If they're already using Figma, they'll get an in app notification as well.
Note: If someone only has Starter teams, they can only invite collaborators to drafts with Can view access.
Prototypes
Figma design files and their prototype use the same share modal. Giving someone access to the file will allow them to access any prototypes in that file.
In Starter teams, inviting someone to a prototype also allows them to access the file in the editor.
In Professional, Education, or Organization teams, you can invite someone to just the prototype using the Can view prototypes only setting. This allows anyone with that link to view the prototypes on that page.
Plan
Can view
Can edit
Can view prototypes
Starter
✓
File permissions only
✕
Education
✓
File permissions only
✕
Professional
✓
File permissions only
✓
Organization
✓
File permissions only
✓
Invite to prototypes
Tip! When you open the share modal from presentation view, Figma will default the invite permissions to Can view prototypes only.
Open the prototype in presentation view.
Click the Share button to open the share modal.
Enter the collaborator's email in the Email field. To invite multiple people, enter their email addresses separated by a comma.
Click to adjust their permissions.
Select Can view prototypes only (default) to give them access to just the prototype.
Select Can view to give them view-only access to that file.
Select Can edit to give them edit access to that file.
Click Send invite to send an email invitation to their address. If they're already using Figma, they'll get an in app notification as well.
Anyone with can view access to a file in a team can request to edit it, with the exception of viewer-restricted role.
Anyone with can edit access or owner access to a file in a team can deny or approve a request to edit a file.
Whether you're looking to make quick edits or you're joining as a main collaborator in a Figma design or FigJam file, you'll need can edit access to make changes.
If you only have can view access to a file, you can request to edit the file in Figma and the owner will be notified of your request. The file owner and editors can view and approve your request to edit. This eliminates the need to track down people to give you access, making it a more efficient and less disruptive process.
If you open a file within a team where you have can view permissions, you can ask to edit the file by clicking Ask to edit in the toolbar.
Figma will notify the file owner via email and in-app notifications of your request and be given the option to grant you access.
If your request is approved, you'll receive an email and in-app notification, and can start editing the file right away.
Note: Anyone with a viewer-restricted role won't be able to request to edit a file. If you have this role in an Organization, you can request to upgrade your role.
Approve or deny a request
Anyone with can edit or owner access to a file in a team can deny or approve edit requests.
If there are pending requests in a file, a red badge will appear on the share button in the toolbar.
Click the share button to view the requests. The share modal will open, and you'll have the option to deny or approve the requests.
Anyone with owner access to a file will also be notified of any requests to edit in the following places and be given the option to approve or deny:
You can invite someone to an organization, team, project, file, or prototype. You'll need to know the person's email address to invite them to the resource.
Figma will notify them of the invitation via email, and in their Figma notifications, if they already have a Figma account. They will need to accept that invitation to get access to any related resources.
Organization
Organization admins will define what domains are associated with their business as part of the set up process. Organizations can have more than one domain, including subdomains.
If domain capture is off, you can invite people to the entire organization:
If they have a company email, Figma considers them a member. This gives them access to the open and closed teams in the organization, as well as other organization-wide resources.
If they have an external email to an organization, Figma considers them a guest. They can only view and access the teams, projects, or files to which you invite them.
If domain capture is on, you can only invite members and guests to teams, projects, or files in the organization. Members can join and access the rest of the organization by accepting one of those invitations.
Team
When you invite someone to a team, you give them access to the files and projects in that team. You can choose what permissions they have when you invite them, or adjust their access as needed. People inherit access to the team's files and projects based on their team permissions.
Project
When you invite someone to a project you're giving them explicit access to that project. If they aren't a member of that team, they'll only be able to access the files in that specific project.
Files and prototypes
Files and prototypes use the same share modal and settings. When you invite someone to a specific file, they also get access to any prototypes (Figma design files only).
On Figma's paid plans, you can access extra settings:
Invite someone to a prototype without giving them access to the file itself.
Choose whether anyone with can view access can copy, share, or export assets from files.
Share links
The fastest way to share resources with others is to send them the link.
Team
Team join links let existing team members invite other collaborators to your team via a dedicated link. Like team invites, you can invite collaborators with can view and can edit permissions.
Once someone clicks the link, Figma will add them to the team. People who are logged into Figma under multiple accounts can choose which account they want to join the team on.
Team admins can reset invite links or turn off invite links to expire existing links that haven't been redeemed.
Project
You can only access the project via link if you are a member of the team or if you have been invited to the project itself.
Copy the link to a team project to quickly share it with a team member. To share projects with an external collaborator, you'll need to invite them to the project instead.
Files
Share a Figjam or Figma design file link with someone. If they have access to the team, project, or file already, they can interact with the file based on those permissions. If they don't, the file’s link sharing settings will determine what level of access they can get.
A file's link sharing settings control what access anyone who joins the file via a link has. Your team or plan type will determine what options are available.
Prototypes
A Figma design file and prototype use the same share modal and settings.
On paid plans, you can set link sharing setting to Can view prototypes only to allow anyone opening the prototype link to access the prototype only and not the file.
Embed the resource outside of Figma
Caution: It’s not possible to add embeds within a native/desktop applications, you can only add embeds in browser-based applications.
Embed a file or prototype in a website or external application to bring your designs and prototypes to your team.
Add style and component libraries in your design system documentation
Include detailed feature designs and explorations in a PRD, spec document, or user story
Keep your FigJam files alongside meeting notes
Embed or share prototypes in testing environments
People can interact with embeds based on their permissions on that file. They’ll be prompted to log in to their Figma account if it’s a private file. Interact with embeds →
Approving requests to edit files
Viewers and editors who have only can view access to a file can request to edit it. Those with can edit and owner access to files can approve or deny others' requests to edit a file.
Access and permissions
Control access and permissions on resources with account types, roles, and permissions. Your access controls will depend on which team or plan you're on.
Starter
Teams
In a Starter team, a person’s team permissions will determine their access to team files and projects. All teams have the same permissions: can view, can edit, admin, and one owner.
Every project has a “team access” setting. In Starter and Education teams, this can only be set to Can edit. Team members can access projects based on their team permissions.
Files and prototypes
Team members inherit access to a team’s FigJam and Figma design files based on their team permissions. You can also invite external collaborators (or team members) to individual.
There are two permissions when inviting to a team file: can view and can edit.
Outside of team or explicit access to a file, file’s also have link sharing settings. Share links to files and set default permissions for anyone who accesses a file this way.
There are two aspects of link sharing: access and permissions.
Access
Can edit
Can view
Can view prototypes only
Anyone with the link
✓
✓
✕
Only people invited to the file
Access based on user's permissions
Drafts
If someone only has Starter teams, they will only be able to invite collaborators to drafts with Can view access.
If someone only has access to at least one Education or Professional team, they can invite people to drafts with either can view or can edit permissions.
Education
Teams
In an Education team, a person’s team permissions will determine their access to team files and projects. All teams have the same permissions: can view, can edit, admin, and one team owner.
Note: In an Education team, admins (and owners) have edit access to the team. It's not possible to give admins only view access.
Every project has a team access setting. In Starter and Education teams, this can only be set to Can edit. Team members can access projects based on their team permissions.
Files and prototypes
Team members inherit access to a team’s FigJam and Figma design files based on their team permissions. You can also invite external collaborators (or team members) to individual.
There are two permissions when inviting to a team file: can view and can edit.
Outside of team or explicit access to a file, file’s also have link sharing settings. Share links to files and set default permissions for anyone who accesses a file this way.
There are two aspects of link sharing: access and permissions.
Access
Can edit
Can view
Can view prototypes only
Anyone with the link
✕
✓
✕
Only people invited to the file
Access based on user's permissions
Drafts
If someone only has access to at least one Education team, they can invite people to their drafts with either can view or can edit permissions.
Professional
Teams
In a Professional team, permissions determine what team-level actions a member can take. All teams have the same team permissions: can view, can edit, admin, and one team owner.
Whether someone can edit a FigJam or Figma design files depends on their role on that product. Roles are set at a team-level, there are three roles in a Professional team: viewer, viewer-restricted, and editor.
Projects
Every project has a team access setting. Professional teams can set permissions at a project level to create both view-only or invite-only projects.
Team admins or members with can edit permissions can update a project’s team access:
Can view: Only the project creator or owner can edit a view-only project. Team members can only view files in this project, even if they have can edit permissions on the team. The project owner can allow team members and external collaborators to edit the project by inviting them to the project with can edit permissions.
Can edit: The default permission for team projects. Members can access projects based on their team-level permissions and their FigJam or Figma design role.
Invite-only: team members don't have access to private projects. Team members can only access invite-only projects if they are invited to them. This is perfect for projects which need a smaller group of collaborators, or for confidential products or features. For example: a subset of team members that build and maintain the team's design system.
Files
Team members inherit access to a team’s FigJam and Figma design files based on their team permissions. You can also invite external collaborators (or team members) to individual.
There are three permissions when inviting to a team file:
Can view
Can edit
Can view prototypes only
Whether someone can edit a FigJam or Figma design files depends on their role on that product. Outside of team or explicit access to a file, file’s also have link sharing settings.
This allows you to quickly share links to files and set default permissions for anyone who accesses a file this way. There are two aspects of link sharing: access and permissions.
In a Professional team you have the following settings:
Access
Can edit
Can view
Can view prototypes
Anyone with the link
✕
✓
✓
Only people invited to the file
Access based on user's permissions
Link sharing is a great way to get your designs in front of other collaborators. By default, anyone with can view access to the file will be able to copy and share the file and its contents.
In a Professional team, you can decide if anyone with can view access can copy, share, or export from the file. This includes people who were added to the file via link sharing.
Prototypes
In a Professional team, you can invite someone to just the prototype. A Figma design file and its prototype use the same share modal.
When you open the share modal from presentation view, Figma will default the invitation to Can view prototypes only. This allows anyone with that link to view all prototypes on that page.
Drafts
If someone only has access to at least one Education or Professional team, they can invite people to drafts with either can view or can edit permissions.
Organization
There are multiple levels of roles and permissions in an organization.
Organization
Account types are specific to the Organization plan. A person’s account type determines what organization resources and settings they can access. There are three account types: member, guest, and admin.
Figma has two products: Figma design and Figjam. They are priced separately, but billed together on the organization’s subscription. Every person in the organization will have a FigJam role and Figma design role.
Their role determines whether they can edit that file type or not. There are three roles on the Organization plan: viewer, viewer-restricted, and eeditor.
Teams
Organization members can join multiple teams in the organization. To control what access each member has to the team, there are also team permissions. Team permissions are the same across all team types: can view, can edit, admin, and one owner.
Team permissions only determine what team-level actions a member can take. Whether someone can edit a FigJam or Figma design files depends on their role on that product, which is set at the organization-level.
Teams in an organization have an Org access setting. This controls how members of the organization can find and join the team. There are three access levels:
Open: members join open teams with can view permissions. Members can also be invited to any time with either can view or can edit access.
Closed: members can request to join closed teams with either can view or can edit access. A team admin can accept or reject their request.
Secret: members can only be invited to secret teams. Members and guests can be invited with either can view or can edit access.
Projects
Every project has a team access setting. Teams in an organization can set permissions at a project level to create both view-only or invite-only projects.
Team admins or members with can edit permissions can update a project’s team access:
Can view: Only the project creator or owner can edit a view-only project. Team members can only view files in this project, even if they have can edit permissions on the team. The project owner can allow team members and external collaborators to edit the project by inviting them to the project with can edit permissions.
Can edit: The default permission for team projects. Members can access projects based on their team-level permissions and their FigJam or Figma design role.
Invite-only: team members don't have access to private projects. Team members can only access invite-only projects if they are invited to them. This is perfect for projects which need a smaller group of collaborators, or for confidential products or features. For example: a subset of team members that build and maintain the team's design system.
Files
Team members inherit access to a team’s FigJam and Figma design files based on their team permissions. You can also invite external collaborators (or team and organization members) to individual files.
There are three permissions when inviting to files:
Can view
Can edit
Can view prototypes only
Outside of team or explicit access to a file, file’s also have link sharing settings. This allows you to quickly share links to files and set default permissions for anyone who accesses a file this way.
There are two aspects of link sharing: access and permissions. Files in an organization have extra link sharing options, to make it easier to find and access organization resources.
Whether someone can edit a FigJam or Figma design files depends on their role on that product.
Access
Can edit
Can view
Can view prototypes only
Anyone with the link
✕
✓
✓
Anyone at organization with the link
✓
✓
✓
Anyone at organization
✓
✓
✓
Only people invited to the file
Access based on user's permissions
There is also a dedicated setting for prototypes on the share modal, which you can view from the Figma design file and the prototype(s):
Can view prototypes only
Cannot access
Link sharing is a great way to get your designs in front of other collaborators. By default, anyone with can view access to the file will be able to copy and share the file and its contents.
In an Organization, you can decide if anyone with can view access can copy, share, or export from the file. This includes people who were added to the file via link sharing.
If you choose to restrict this access, people with can view access will no longer be able to:
Copy frames, layers, or text from the canvas
Duplicate the file to their account
Export any assets from the file
Save a local copy of the file (as a .fig or .jam file)
Prototypes
A Figma design file and its prototype use the same share modal. In an organization, you can invite someone to just the prototype.
When you open the share modal from presentation view, Figma will default the invitation to Can view prototypes only. This allows anyone with that link to view all prototypes on that page.
There is also a dedicated setting for prototypes on the share modal, which you can view from the Figma design file and the prototype(s):
Can view prototypes only
Cannot access
Drafts
A member's role will determine whether they can share or invite people to their drafts. Sharing a file from your drafts is considered an upgrade action in an organization. Organization members can invite people to drafts with can view or can edit permissions.
Note: Drafts are owned by the organization. When a member leaves, the organization will claim ownership of any drafts.
Tip! You don't need to have a Figma account to view public files via link sharing. If you're not logged in, you can only pan or zoom in the canvas. You won't be able to interact with any layers or add comments to files and prototypes.
Can edit
Members with edit access to a team can view and modify files and projects within that team. This allows them to perform file-level actions, as well as make changes to individual pages and layers within files.
Anyone with edit access can invite others to the team, or individual files and projects within the team. They can invite others at either can edit or can view permissions.
They can adjust permissions for other members and external collaborators on files and projects, or the team itself. They can publish styles to the team's libraries.
Edit access doesn't allow members to manage the team's billing or any team-wide settings and libraries. Only team admins can perform these kind of tasks.
Extra permissions
There are also two extra permissions for team members: Team admins and Resource owners
Team admins
Admins are team members that have extra administrative rights within the team.
Admins have access to the Settings tabs within the team workspace. This allows them to adjust any team settings and libraries, as well as upgrade the team to a paid plan.
Note: By default, admins have can edit access to team files and projects. This means Figma will include admins in your team's billing.
If you want to give someone admin access to the team, without being able to edit files and projects, update their role to viewer-restricted.
Resource owners
There can only be one owner for every file, project, or team. Anyone who creates a team, project or file is the default owner of that resource.
Owners can transfer ownership of any resources to another team member or collaborator. The new owner must have team-level permissions, or be an admin of that team.
To make sure files and projects aren't lost, we recommend owners transfer ownership of any files, projects, and teams before they leave the team.
Note: Changing a resource's owner doesn't affect its location. If you're transferring files from a member's drafts, you'll also need to move the file to a team project. Learn how to move files and projects →
Permissions table with a list of common actions and tasks in Figma. Icons indicate if someone with that permission can ✓ or can't ✕ perform that task.
Actions
Can view
Can edit
Admin
Owner
View and interact with prototypes and presentations
✓
✓
✓
✓
Add, reply to, or resolve comments on team files or prototypes
✓
✓
✓
✓
Select objects within a design and view their properties in the Inspect panel
✓
✓
✓
✓
Measure distances between layers and objects
✓
✓
✓
✓
Copy text, frames, components, objects or layers within files
✓
✓
✓
✓
Access the version history of a file
✓
✓
✓
✓
Save a local copy of the file (as a .fig or .jam file)
✓
✓
✓
✓
Export frames and layers as assets
✓
✓
✓
✓
Make changes to layer properties, including position and dimensions
✕
✓
✓
✓
Create, change or publish styles and components as a library
✕
✕
✕
✕
Use components from shared libraries
✕
✕
✕
✕
Create and manage files and projects
✕
✓
✓
✓
Create invite-only or view-only projects
✕
✕
✕
✕
Move files between projects
✕
✓
✓
✓
Delete team files or projects
✕
✓
✓
✓
Change the team name, icon, or description
✕
✓
✓
✓
Manage the team's Community profile
✕
✕
✓
✓
Share files from drafts with team members
✕
✓
✓
✓
Invite others to the team or team projects and files ≤ their access level
Can view invites only
✓
✓
✓
Update a member's permissions on a team, project, or file
✕
✓
✓
✓
Remove members from the team
✕
✓
✓
✓
Grant other team members admin access
✕
✕
✓
✓
Make changes to the team's settings
✕
✕
✓
✓
Choose default libraries for the team (styles only)
✕
✕
✓
✓
Upgrade the team's subscription
✕
✓
✓
✓
Transfer ownership of the team
✕
✕
✕
✓
Note: Figma will grant admin access to the person who upgrades the team, or adds their credit card details to the team. This includes members who previously only had edit access to the team.
Education
Every team member has team permissions that control their default access to team files and projects. A member's permissions on team files and projects are inherited from their team permissions.
These are the same permissions you will see on individual files and projects: Can view or Can edit.
In Education teams, you can set different permissions at a project and file level. You can invite a team member to a team file or project with different access to their team permissions.
For example: if you have a view-only project in a team, but give someone can edit permissions on a file in that project, they can edit that file but not other team files. I
Glossary: The terms editor and viewer are often used to explain a collaborator's access to a resource. In this article, we only use editor and viewer when referring to a person's role on the team (billing status).
We'll use Edit access to refer to someone with Can edit permissions on a resource. We'll use View access to refer to someone with Can view permissions on a resource.
Can view
Members with view access can view and comment on files and projects within a team. Collaborators with view access can still contribute in the following ways:
Explore design files and pages with read-only access
Select layers, view properties, copy values, and export assets
View and interact with prototypes in presentation view
Present slides and presentations
Observe collaborators
Add and reply to comments on files and prototypes
Use styles and components from shared libraries in their drafts
Note: You can prevent viewers from being able to copy, save, or export assets within a file. Learn how to restrict sharing →
Tip! You don't need to have a Figma account to view public files via link sharing. If you're not logged in, you can only pan or zoom in the canvas. You won't be able to interact with any layers or add comments to files and prototypes.
Can edit
Members with edit access to a team can view and modify files and projects within that team. This allows them to perform file-level actions, as well as make changes to individual pages and layers within files.
Anyone with edit access can invite others to the team, or individual files and projects within the team. They can invite others at either can edit or can view permissions.
They can adjust permissions for other members and external collaborators on files and projects, or the team itself. They can publish styles and components to the team's libraries.
Edit access doesn't allow members to manage the team's billing or any team-wide settings and libraries. Only team admins can perform these kind of tasks.
Extra permissions
There are also two extra permissions for team members: Team admins and Resource owners.
Team admins
Admins are team members that have extra administrative rights within the team.
Admins have access to the Settings tabs within the team workspace. This allows them to adjust any team settings and libraries, as well as upgrade the team to a paid plan.
Note: By default, admins have can edit access to team files and projects. This means Figma will include admins in your team's billing.
If you want to give someone admin access to the team, without being able to edit files and projects, update their role to viewer-restricted.
Resource owners
There can only be one owner for every file, project, or team. Anyone who creates a team, project or file is the default owner of that resource.
Owners can transfer ownership of any resources to another team member or collaborator. The new owner must have team-level permissions, or be an admin of that team.
To make sure files and projects aren't lost, we recommend owners transfer ownership of any files, projects, and teams before they leave the team.
Note: Changing a resource's owner doesn't affect its location. If you're transferring files from a member's drafts, you'll also need to move the file to a team project. Learn how to move files and projects →
Permissions table with a list of common actions and tasks in Figma. Icons indicate if someone with that permission can ✓ or can't ✕ perform that task.
Actions
Can view
Can edit
Admin
Owner
View and interact with prototypes and presentations
✓
✓
✓
✓
Add, reply to, or resolve comments on team files or prototypes
✓
✓
✓
✓
Select objects within a design and view their properties in the Inspect panel
✓
✓
✓
✓
Measure distances between layers and objects
✓
✓
✓
✓
Copy text, frames, components, objects or layers within files
✓
✓
✓
✓
Access the version history of a file
✓
✓
✓
✓
Save a local copy of the file (as a .fig or .jam file)
✓
✓
✓
✓
Export frames and layers as assets
✓
✓
✓
✓
Make changes to layer properties, including position and dimensions
✕
✓
✓
✓
Create, change or publish styles and components as a library
✕
✓
✓
✓
Use components from shared libraries
In drafts only
✓
✓
✓
Create and manage files and projects
✕
✓
✓
✓
Create invite-only or view-only projects
✕
✓
✓
✓
Move files between projects
✕
✓
✓
✓
Delete team files or projects
✕
✓
✓
✓
Change the team name, icon, or description
✕
✓
✓
✓
Manage the team's Community profile
✕
✕
✓
✓
Share files from drafts with team members
✕
✓
✓
✓
Invite others to the team or team projects and files ≤ their access level
Can view invites only
✓
✓
✓
Update a member's permissions on a team, project, or file
✕
✓
✓
✓
Remove members from the team
✕
✓
✓
✓
Grant other team members admin access
✕
✕
✓
✓
Make changes to the team's settings
✕
✕
✓
✓
Choose default libraries for the team
✕
✕
✓
✓
View, manage, and upgrade the team's subscription
✕
✓
✓
✓
Transfer ownership of the team
✕
✕
✕
✓
Note: Figma will grant admin access to the person who upgrades the team, or adds their credit card details to the team. This includes members who previously only had edit access to the team.
Professional
In Professional teams, both roles and permissions play a part in whether a person can view or edit team files and projects.
Permissions
Every team member has team permissions that control their default access to team files and projects. A member's permissions on team files and projects are inherited from their team permissions.
These are the same permissions you will see on individual files and projects: Can view or Can edit.
In Professional teams, you can set different permissions at a project and file level. You can invite a team member to a team file or project with different access to their team permissions.
For example: if you have a view-only project in a team, but give someone can edit permissions on a file in that project, they can edit that file but not other team files.
Glossary: The terms editor and viewer are often used to explain a collaborator's access to a resource. In this article, we only use editor and viewer when referring to a person's role on the team (billing status).
We'll use Edit access to refer to someone with Can edit permissions on a resource. We'll use View access to refer to someone with Can view permissions on a resource.
Can view
Members with view access can view files and projects within a team. Collaborators with view access can still contribute:
Explore design files and pages with read-only access
Select layers, view properties, copy values, and export assets
View and interact with prototypes in presentation view
Present slides and presentations
Observe collaborators
Add and reply to comments on files and prototypes
Use styles and components from shared libraries in their drafts
Note: You can prevent viewers from being able to copy, save, or export assets within a file. Learn how to restrict sharing →
Tip! You don't need to have a Figma account to view public files via link sharing. If you're not logged in, you can only pan or zoom in the canvas. You won't be able to interact with any layers or add comments to files and prototypes.
Can edit
Members with edit access to a team can view and modify files and projects within that team. This allows them to perform file-level actions, as well as make changes to individual pages and layers within files.
Anyone with edit access can invite others to the team, or individual files and projects within the team. They can invite others at either can edit or can view permissions.
They can adjust permissions for other members and external collaborators on files and projects, or the team itself. They can publish styles and components to the team's libraries.
Edit access doesn't allow members to manage the team's billing or any team-wide settings and libraries. Only team admins can perform these kind of tasks.
Extra permissions
There are also two extra permissions for team members: Team admins and Resource owners.
Team admins
Admins are team members that have extra administrative right within the team. They can access the Billing and Settings tabs within the team workspace.
This allows them to view and manage the team's subscription, as well as adjust any team settings and libraries. Guide to team management →
Note: By default, admins have can edit access to team files and projects. This means Figma will include admins in your team's billing.
If you want to give someone admin access to the team, without being able to edit files and projects, update their role to viewer-restricted.
Resource owners
There can only be one owner for every file, project, or team. Anyone who creates a team, project or file is the default owner of that resource.
Owners can transfer ownership of any resources to another team member or collaborator. When transferring the team, the new owner must have team-level permissions, or be an admin of that team.
When an owner of a resource leaves the team or deletes their account, Figma will transfer the ownership of any files and projects to the team owner or an admin.
To make sure files and projects aren't lost, we recommend owners check their drafts for any team files they may need to move into the team, before they leave it.
Note: Changing a resource's owner doesn't affect its location. If you're transferring files from a member's drafts, you'll also need to move the file to a team project. Learn how to move files and projects →
Permissions table with a list of common actions and tasks in Figma. Icons indicate if someone with that permission can ✓ or can't ✕ perform that task.
Action
Can view
Can edit
Admin
Invite others to the team or team files and projects
With can view permissions only
✓
✓
Share files from their drafts
With can view permissions only
✓
✓
Create projects
✕
✓
✓
Move files and projects
✕
✓
✓
Delete team files or projects
✕
✓
✓
Update team and project names or descriptions
✕
✓
✓
Remove members from the team
✕
✓
✓
Change the team name, icon, or description
✕
✓
✓
Update collaborator permissions on a team, project, or file
✕
✓
✓
View and manage Figma design and FigJam roles (billing status)
✕
✕
✓
Manage team settings
✕
✕
✓
Manage Community profile for team
✕
✕
✓
Choose default libraries for the team
✕
✕
✓
View, manage, and upgrade the team's subscription
✕
✕
✓
Upload and manage team fonts (Organization plan only)
✕
✕
✓
Transfer ownership of the team
✕
✕
Only the team owner can transfer ownership
Delete team
✕
✕
✓
Roles
In Professional teams, both team members and external collaborators with access to individual files or projects have roles.
Figma has two products: Figma design and FigJam. Collaborators have roles on both FigJam files and Figma design files. A person's role determines their billing status and the highest level of access they have on that product.
There are three roles for Professional teams: viewer ↓, viewer-restricted ↓, and editor ↓. Only editor seats are included in the team's subscription.
Team admins can manage FigJam and Figma roles for their team in the Members tab.
Tip! You can have different roles on FigJam files and Figma design files. This is great for team members you want to collaborate with in jam files, but don't need to edit any design files.
Viewer
Anyone with can view permissions to the team (or team files and projects) will have a viewer role on both FigJam and Figma design files.
Viewer is a provisional role that removes barriers to collaboration for new team members and collaborators. Figma won't include anyone with a viewer role in the team's billing.
Viewers can upgrade themselves to a paid editor role by taking an edit action on either product. They can also get an editor role on that product if someone on the team gives them edit access to a FigJam file or Figma design file.
For example: a viewer uses the click to edit button in a FigJam file and gets upgraded to an editor role on FigJam. As they don't edit any design files they stay a viewer on Figma design.
Tip! To prevent someone from being upgraded to a paid role, team admins can give them a viewer-restricted role.
Viewer-restricted
Collaborators with viewer-restricted roles can't upgrade themselves to a paid editor role. They can only be upgraded by a team admin. Figma doesn't include viewer-restricted roles in the team's subscription.
They can still view and explore FigJam or Figma design files, observe team members, and contribute via comments and emotes.
It's possible to give team admins a viewer-restricted role, this allows them to manage the team without needing edit access to files or projects. Admins with viewer-restricted roles can't publish libraries.
Caution: Giving someone a viewer-restricted role doesn't remove their edit permissions on the team. They can still perform other team and project-level actions:
Invite collaborators to a team or project ≤ their access level
Invite collaborators to files as viewers
Create projects
Move files between projects
Delete a file or project
Make changes to the team name and description
Make changes to the team's settings (team admins only)
Make changes to a project's name and description
Editor
Editors are billable members and collaborators that can get edit access to a product. Figma includes anyone with editor roles in the team's subscription.
You can apply an editor role to anyone with access to team files:
Team members with can edit team-level permissions
External collaborators with can edit access to individual files or projects
Collaborators can have different roles on both FigJam files and Figma design files. If they have editor roles on both, then that collaborator contributes a seat to each product.
Professional team roles
Viewer
Viewer - restricted
Editor
View and interact with prototypes and presentations
✓
✓
✓
View Figma design and FigJam files
✓
✓
✓
Use emotes and cursor chat in FigJam files
✓
✓
✓
Add, reply to, and resolve comments
✓
✓
✓
Measure distances between layers in design files
✓
✓
✓
Copy text, frames, components, objects or layers within files
✓
✓
✓
Access the version history of a file
✓
✓
✓
Save a local copy of files (as .fig or .jam files)
✓
✓
✓
Export frames and layers from design files
✓
✓
✓
View layer properties in the Inspect panel
✓
✓
✓
Use styles and components from shared libraries
Can edit only
✕
✓
View and edit layer properties in the Design panel
Can edit only
✕
✓
Move layers on the canvas
Can edit only
✕
✓
Create and edit stickies, shapes, and other objects in FigJam files
Can edit only
✕
✓
Use stickers from libraries and stamps in FigJam files
Can edit only
✕
✓
Create projects
✓
✕
✓
Create and manage files projects
✓
✕
✓
Publish styles and components as a library
✓
✕
✓
Included in billing
✕
✕
✓
Caution: Removing a collaborator's can edit permissions on teams, files, or projects won't automatically update their role. Team admins need to downgrade a collaborators role to viewer-restricted to remove them from the team's billing.
Organization
In Organization teams, both roles and permissions play a part in whether a person can view or edit team files and projects.
Team permissions
Members can join multiple teams in an organization and have different permissions across those teams. Their team permissions control their default access to files and projects in that specific team.
These permissions are the same as other teams: Can view or Can edit permissions, as well as Team admins and resource owners.
Members can join teams based on the team's organization access setting:
A
Open teams
Organization members can view all open and closed teams from the organization space. Guests can only view and access the teams you shared with them.
Members can join open teams without requiring an invitation from an existing member. By default, they will open teams with can view permissions.
Members or guests can be invited to open teams. The inviter can choose whether to invite them with can view or can edit permissions.
B
Closed teams
Any member can search for and find closed teams, but they can't view any files or projects within them.
Members can request to join closed teams with can view or can edit permissions. A team admin will need to confirm any requests, before they can join the team.
Existing members can invite members or guests to the team. They can only invite people at or below their access level.
For example: someone with can view access can only invite others with can view permissions, but an editor can invite a viewer or editor.
C
Secret teams
Secret teams are hidden from members and admins of the organization. Organization members won't see them in the organization page and organization admins won't see them under Admin settings > Teams either.
Only existing editors and admins can invite other collaborators to a secret team. They can invite both members or guests with either can view or can edit permissions
Note: Existing team members can still invite collaborators to teams, regardless of the team's access level. They can invite someone at or below their current access, a team admin doesn't need to approve the invitation. For example: an editor on a closed team can invite others as editors to that team. Learn how to invite team members →
Roles
What actions someone can take in team files depends on their roles on FigJam and Figma design. In an organization, a person's Figma design and FigJam roles are set at an organization-level.
There are three roles: viewer, viewer-restricted, and editor. Learn more about what each role can and can't do do in our Roles and account types in an organization article.
There are multiple levels of roles and permissions in an organization. In this article, we will explore the roles and account types available on the Figma Organization plan. In practice, an individual's team, file, or project-level permissions will also impact what they can and can't do.
Everyone in an organization has a role and an account type. You can have any combination of account type and role in an organization, like an admin with only a viewer-restricted role, or a guest that's an editor.
Organization admins can make changes to a person's role and account type to control their access to the organization.
Note: Unlike Professional teams, Figma bills organizations as a whole. This means everyone who interacts with the organization is only included in an organization's billing once. Learn more about organization billing →
Account types
A person's account type determines what a person can access within the organization. This includes shared resources, like libraries and fonts, as well as admin settings.
Members are people in the organization that have an email address that matches any of the organization's domains. Add members to the organization by inviting them to teams or resources, or automatically add members via domain capture.
Twigma has the twigma.com domain registered to their organization. Anyone that joins the organization in Figma with a Twigma email address (name@twigma.com) is a member.
B
Guest
Guest refers to anyone in the organization that doesn't have a company email. They could be contractors, agencies, clients, or external collaborators.
Guests don't have access to everything in the entire organization, only the specific teams, files, or projects to which you invite them. It's not possible to make a guest a member, unless you give them a company email.
Twigma has the twigma.com domain registered to their organization. They work with an agency called DsgnSystm who they invite to a specific team in the organization. As collaborators from the agency only have dsgnsystm.com emails, they are guests and can't access any resources outside of that team they were invited to.
Note: Guests can have any role in the organization: viewer, viewer - restricted, or editor. Figma will include any guests with editor roles in the organization's billing.
C
Organization admin
Organization admins are members with extra administrative rights. They can manage administrative aspects of the organization, like its members, resources, and organization-wide settings.
Note: Organization admins are different to team admins. Team admins have administrative rights within a specific team. Organization admins can manage aspects of the organization, but not the teams within them.
Manage authentication and access (SAML SSO and SCIM)
✕
✕
✓
Roles
A person's role in the organization determines the highest level of access they can have, as well as their billing status—if Figma includes them in an organization's billing.
What’s the difference between viewer and viewer-restricted?
Viewer: When you add new members and guests to your organization, Figma gives them a provisional role as a viewer. Viewers can be upgraded to an editor role by performing an upgrade action. Organization admins can also upgrade viewers to editors.
Viewer-restricted: Are members with restricted access to the organization and can't upgrade themselves to a paid editor role. Viewer-restricted users need to request an upgrade, which can only be approved by an organization admin.
A
Viewer
Viewer is a provisional role that's intended to remove barriers to collaboration for new members and guests. Figma doesn't include viewers in the organization's billing.
Viewer-restricted members and guests can perform limited actions within an organization. They aren't able to upgrade themselves to an editor role, but can request an upgrade which an organization admin must approve.
Figma doesn't include members/guests with a viewer-restricted role in an organization's billing.
Caution: Downgrading a member or guest to viewer-restricted won't remove their edit permissions on teams, files, or projects. While they won't be able to edit files, they can still perform other file and project-level actions:
Invite collaborators to teams or projects ≤ their access level
Invite collaborators to files as viewers
Create new teams in the organization
Create projects
Move files and projects
Delete a file, project, or team
Make changes to the team name and description
Make changes to the team's settings (team admins only)
Make changes to a project's name and description
C
Editor
Editors are billable members and guests that have edit access to at least one team, file, or project. Despite their billing status, editors don't have edit access to the entire organization, just the resources they have can edit permissions on.
Figma includes anyone with an editor role in the organization's billing. Members, admins, and guests can all have an editor roles and be included.
Note: If you're using SAML SSO in your organization, you may also see a Provisional role next to a specific member. Figma shows this role when you have added someone to your SAML SSO provider, but they have not logged into Figma using SAML SSO yet. Learn more about SAML SSO →
Note: Editors can choose whether to allow viewers to copy, share, or export from a file. This is set for each file individually. If you're a viewer or viewer-restricted member and can't copy from a file, it usually means this setting has been disabled.
Team members can access a team's FigJam and Figma design files based on their team permissions.
Files and prototypes also support link sharing settings. These settings allow you to set default permissions for anyone who accesses files or prototypes via a link or embed.
You can then share links or embed files and prototypes in external websites without having to manage access for collaborators individually.
Choose which files to share publicly for presentations, tutorials, classes, or other collaborative sessions.
Share private links to files and prototypes within your team or organization, without having to worry about access.
Share certain prototypes available to people outside your team or organization.
Decide if they can access the file, or just the prototype (Professional and Organization only).
There are two aspects of link sharing: access and permissions. What link sharing settings you have will depend on your team type or plan. Click the tab below to explore permissions for your plan.
In a Starter team, you can set your link sharing settings for team files to either can view or can edit access.
To grant someone edit access to a file, you can invite them to the file with edit access. This will give collaborators access to any prototypes in the file.
To update the link sharing settings:
In Figma, open the file or prototype you want to share.
If you're in a Figma design file, open the page and select the top-level frame you'd like the embed to show (optional).
Click the Share button in the toolbar.
Click the link sharing setting .
Select Anyone with a link to allow anyone to access the file using the file link.
Select Only people invited to this file if you only want team members and anyone you invite to the file or project to access the file.
Click the permission for link sharing. Choose from:
Can view (default)
Can edit
Education
In an Education team, you can set your link sharing settings in drafts and team files to either can view or can edit access.
To update the link sharing settings:
Open the file or prototype you want to share.
If you're in a Figma design file, open the page and select the top-level frame you'd like the embed to show (optional).
Click the Share button in the toolbar.
Click the link sharing setting.
Select Anyone with a link to allow anyone to access the file using the file link.
Select Only people invited to this file if you only want team members and anyone you invite to the file or project to access the file.
Click the permission for link sharing. Choose from:
Can view (default)
Can edit
Professional
In a Professional team, you can set your link sharing settings in drafts and team files to either can view or can edit access. You can also choose to set file access to can view prototypes only.
By default, anyone with can view access to the file will be able to copy and share the file and its contents.
In a Professional team, you can also decide if anyone with can view access can copy, share, or export from the file. This includes people who were added to the file via link sharing.
If you choose to restrict this access, people with can view access will no longer be able to:
Copy frames, layers, or text from the canvas
Duplicate the file to their account
Export any assets from the file
Save a local copy of the file (as a .fig or .jam file)
Open the file or prototype you want to share.
If you're in a Figma design file, open the page and select the top-level frame you'd like the embed to show (optional).
Click the Share button in the toolbar.
Click the link sharing setting.
Select Anyone with a link to allow anyone to access the file using the file link.
Select Only people invited to this file if you only want team members and anyone you invite to the file or project to access the file.
Click the permission for link sharing. Choose from:
Can view
Can edit
Can view prototypes only
Click in the bottom-right corner of the share modal.
Select Allow Viewers to copy and share to turn this setting off and on.
Organization
Files in an organization have extra link sharing options, making it easier to find and access organization resources. Whether someone can edit a FigJam or Figma design files depends on their role for that product.
In organization teams, you can decide if anyone with can view access can copy, share, or export from the file. This includes people who were added to the file via link sharing.
If you choose to restrict this access, people with can view access will no longer be able to:
Copy frames, layers, or text from the canvas
Duplicate the file to their account
Export any assets from the file
Save a local copy of the file (as a .fig or .jam file)
Open the file or prototype you want to share.
If you're in a Figma design file, open the page and select the top-level frame you'd like the embed to show (optional).
Click the Share button in the toolbar.
Click the link sharing setting.
Select Anyone with a link to allow anyone to access the file using the file link.
Select Anyone at organization name with the link to allow members of the organization to access the file, but only if they have a direct link.
Select Anyone at organization name to allow members of the organization to search for and access the file in the organization workspace.
Select Only people invited to this file if you only want team members and anyone you invite to the file or project to access the file.
Note: Organization admins can disable public link sharing at the organization-level. This will remove the Anyone with a link option in your link sharing settings.
Click the permission for link sharing. Choose from:
Can view (default)
Can edit
Can view prototypes only
When link sharing is set to Anyone at organization name, you can also set permissions for prototypes.
Can view prototypes only
Cannot access
Click in the bottom-right corner of the share modal.
Select Allow Viewers to copy and share to turn this setting off and on.
Links
Every file or prototype has a unique URL or link. You can use these links to share your files and prototypes with collaborators, or add them to external websites.
Files and prototypes share the same URL, the only thing that changes is the prefix:
There are a few places to find and copy a link to a file or prototype.
If you're in a Figma design file, you can copy a link to the currently selected frame or page. Link to selected frame isn't possible in a Figjam file.
Note: It's only possible to link to a top-level frame. If a top-level frame contains nested frames, the nested frames link is the same as its top-level frame.
A
Frame
Copy a link to a frame in a Figma file.
Right-click on the frame and hover over Copy/Paste.
Click Copy link to copy the link to your clipboard.
B
Share modal
Click the Share button in the toolbar.
Check the Link to selected frame box (Figma design files only)
Click Copy link to copy the link to your clipboard.
C
Address bar
If you're viewing the file in the browser, you can copy the address directly from the browser address bar. This will include the details of any selected pages, layers, or objects.
D
File browser
Copy a link to a Figma design file, FigJam file, or prototype from the file browser.
Open your drafts, recent, or project folder in the file browser.
Right-click on the file or prototype and select Copy link to copy the link to your clipboard.
Tip! Copy the link to a specific prototype flow from the Prototype tab of the right sidebar under Flows.
Embeds
Embeds allow you to add live Figma files or prototypes into other websites or applications. They appear alongside any existing content, making them a seamless addition to a website or browser-based applications.
Add style and component libraries in your design system documentation
Include detailed feature designs and explorations in PRDs, spec documents, or user stories
Keep your FigJam files alongside meeting notes
Share presentations, templates, or resources
Embed or share prototypes in testing environments
People can interact with embeds based on their permissions on that file. They’ll be prompted to log in to their Figma account if it’s a private file. Interact with embeds →
Caution: It’s not possible to add embeds within a native/desktop applications, you can only add embeds in browser-based applications.
Embed files
When you embed a file, you have the option to link to a specific page or top-level frame within the file.
Open the page and select the top-level frame you'd like the embed to show (optional)
Click the Share button in the toolbar.
To show the current selection in the embed, check Link to selected frame (optional)
Click Get embed code to open the embed code window.
Click Copy to add the embed code to your clipboard.
Paste the embed code in your application of choice.
Embed prototypes
You can have as many pages as you want within a file, but one active prototype per page. When you embed a prototype, you need to choose which prototype you want to show.
Open the file and page the prototype lives on.
Click the Present icon in the toolbar to open the prototype in presentation view and select a flow from the left sidebar.
Click the Share button in the toolbar.
Click the Get embed code link to open the embed code window.
Click Copy to add the embed code to your clipboard.
Paste the embed code in your application of choice.
Add Figma embeds to other applications
Caution: It’s not possible to add embeds within a native/desktop applications, you can only add embeds in browser-based applications.
Some applications will allow you to embed a Figma file or prototype using just the Figma URL. Embed Figma files and prototypes into the browser-based version of these applications:
You can only prevent viewers from copying and sharing files in teams. It's not possible to prevent copying and sharing for files in your Drafts.
You can't prevent Editors or Admins copying and sharing Files. You can adjust their Permissions to restrict their access.
Link sharing is a great way to get your designs in front of other collaborators. By default, anyone with can view access to the file will be able to copy and share the file and its contents.
If you are in a Professional team or an Organization, you can decide if Viewers should be able to copy, share, or export from the file.
If you choose to restrict this access, people with can view access will no longer be able to:
Copy frames, layers, or text from the canvas
Duplicate the file to their account
Export any assets from the file
Save a local copy of the file (as a .fig file)
Figma will apply this restriction to everyone with can view access to the file. This includes people who were added to the file via link sharing.
Restrict copy, share, and export actions
Click the Share button from the File.
Click the icon in the bottom-right corner.
Select Allow viewers to copy, share, and export from this file to remove the check.
Figma will prevent any Viewers from copying or sharing the File.
Existing collaborators can invite you to a file or project if they have your email address. Figma will send you an email when you're invited to a specific file or project.
Use the Open in Figma button to accept the invitation and open the file.
Notification
If you already have a Figma account, you can see any invitations in your account notifications.
Click Accept to join the team.
Click Decline to ignore the invitation.
Tip! You can leave the invitation as is, and come back to accept it at any time.
Files and prototypes support link sharing settings. This allows you to configure default permissions for anyone who access the file via a link or embed.
If the file's link sharing settings is set to Anyone with the link, you can join the file simply by opening the link. Whether you can edit the file will depend on the file's link sharing permissions.
Access files
You can interact with files based on your permissions. If you were invited with can view access, you can only view the file. If you were invited with can edit access, you can get edit access to the file. Permissions in teams →
If it's your first interaction with that team, project, or file, you'll have view access by default. If you're able to gain edit access, you'll see an Edit file button in the toolbar.
Click the Edit file button in the toolbar. If you hover over this button, Figma will display the link sharing permissions for the file.
Figma will allow you to edit that file.
Note: If the file is in a team on the Professional or Organization plan, clicking Edit file upgrades you to a paid editor role for that tool (Figma design or FigJam). Figma will include you as an editor in the team or organization's next invoice.
Can view access
You can tell if you have view only access if there is a View only badge next to the file name in the toolbar.
If you have view-only access to a file, there are only some actions you can perform:
View and interact with prototypes and presentations
View Figma design and FigJam files
Use emotes and cursor chat in FigJam files
Add, reply to, and resolve comments
Observe other collaborators in files
Access the version history of a file
Save a local copy of files (as .fig or .jam files) or duplicate the file
View layer properties in the Inspect panel [Figma design]
Measure distances between layers in design files [Figma design]
Copy text, frames, components, objects or layers within files*
Export frames and layers from design files [Figma design]*
Note: Actions with an asterisk* are only supported if the Allow viewers to copy, share, and export from this file setting is on. Restrict who can copy and share files →
If you were invited to the file with can edit access, you may be able to edit the file. You can tell if you're able to edit the file based on the available tools.
Join teams
Teams are shared workspaces where groups of people can create resources and collaborate on files and projects.
The only way to join an existing team is to have someone invite you to the team. If someone has invited you to a team with Can edit access, you'll need to accept an invitation before you can edit any team files.
Caution: If you've been invited to a team with can edit access, you'll need to accept the invitation to edit files. If you just join the team via a file or link, you will only be able to view team resources.
Email
Existing collaborators can invite you to a team if they have your email address. Figma will send you an email whenever someone invites you to a team.
Use the Accept invite button in the email to accept the invitation.
Caution: While invitations are sent to your email address, they are not explicitly linked to a Figma account. Make sure you are logged into the correct account when accepting a team invitation.
Notification
If you already have a Figma account, you can see any invitations in your account notifications.
Click Accept to join the team.
Click Decline to ignore the invitation.
Tip! You can leave the invitation as is, and come back to accept it at any time.
Team join links allow existing team members to share a link with perspective team members. This allows you to bring in collaborators, even if you don't have their email address.
If you're part of an organization, you won't be able to join teams in the organization workspace using a link.
If it's a work-related team, outside of the organization workspace, you can still join using your company email and account. You'll be able to access that team in your external teams workspace.
Click the link to redeem the invitation.
If you're logged into more than one account, choose which account to join the team with.
Figma will add you to the team.
Note: Team admins can reset any team join links. If you're unable to join the team via a link, then the link may have been reset. We recommend reaching out to the person who invited you to confirm the correct link, or invite you directly.
Explore teams
Access any teams you join from the file browser of your Figma account.
Figma will list all teams you are a member of in the left sidebar. Click on a team name to open the team workspace.
The team workspace is divided into two main sections: your team files and projects, and some information about your team.
Files and projects
In the main body of the team page, you can browse the files and projects in that team. Figma will show you a preview of any recently edited files and projects.
Click on the project name to view all files in the project page
View a description of the project.
Add and remove projects from your favorites.
See the number of files within the project.
Click on a file preview to open that file.
Team information
On the right side of the team page, you can view some information about your team:
View the team name and icon.
See a description of the team.
View a list of members in your team. Figma will show the most active members first.
Note: You can see what type of team you have under the team name and description. This is useful when determining what features and functions you can access. Compare teams and plans →
Join organizations
There are a few ways to join an organization. In this article, we'll only cover how to accept invitations.
Accept an invite to a file, project, or team to join the organization. You'll need a Figma account to join the organization.
If you have a company email, you can join the organization as a member. This lets you view any teams in the organization and access shared resources, like fonts and libraries.
If you work for an agency or are an external contractor, you may only have an external email address. If you join an organization with a personal or external email, you can only join as a guest.
Guests have limited access to the organization and must be invited to specific teams, projects, or files to access them. Learn more about members and guests →
Email
Figma will send you an email whenever someone invites you to an organization team, project, file, or the organization itself.
Use the buttons or links in the email to accept or decline the invitation.
Explore organization
Unlike teams which can be accessed via the same account and workspace, organizations have two dedicated workspaces:
Organization workspace includes all the teams that are in your organization. It's where you can access organization resources, like private plugins, libraries, and shared fonts. Organization workspaces have their own icons, usually a company logo.
If you're a guest of any organization, you'll see a badge next to the workspace. Guests can only access teams, files, or projects the organization they're explicitly invited to.
External teams workspace is where you find any teams you're a member of, which are outside the organization workspace. You can't access resources from the organization—like private plugins and organization fonts or libraries—in this workspace.
Team admins, owners, and anyone with can edit access or Admins can adjust file and project permissions.
Only team admins can adjust people's Figma design and FigJam roles in the team or organization.
In this article, we'll cover how to remove or adjust people's access to individual files or projects. If you want to remove someone from a team or organization, follow the guides below:
If you've invited someone to a project, they will have explicit permissions on that project. You can adjust their permissions to upgrade, downgrade, or remove their access to files in that project.
Note: If someone has access to the team, removing them from the project will only remove their explicit access to the project. They can still access and interact with the project based on their team permissions.
Starter or Education
Click the Share button in the top-right corner.
Click the member's current permissions
Select Can view to remove their edit access. They can still view and comment on any files and prototypes.
Select Can edit to grant them edit access to any files in this project.
Select Remove to remove their access to the project.
Professional or Organization
In Professional and Organization teams, a person's permissions on the projects will determine their maximum access to the files in that project.
People have both a Figma design and FigJam role. Only people with editor roles on a product can edit file of that type.
For example: Jenny works at an agency and is helping the team build out their design system. The team owner gave Jenny edit access to the Design system project, an editor role on Figma design, and a viewer-restricted role on FigJam. Even though she has edit access to the project, she can only edit the Figma design files in that project.
Click the Share button in the top-right corner.
Click the member's current permissions
Select Can view to remove their edit access. They can still view and comment on any files and prototypes.
Select Can edit to grant them edit access to any files in this project. Whether they can edit files in this project will depend on their Figma design or FigJam role.
Select Remove to remove their access to the project.
Team or organization admins can adjust the person's role for FigJam and Figma design files:
Professional teams can also adjust the team's access to the project.
This allows people to restrict access to specific project, as well as give members permissions on a project that differ from their team permissions.
To adjust or remove team access for a project:
Open the project in the file browser.
Click the Share button in the top-right corner.
Click Members of team name and select the team access.
Can view: Only the project creator or owner can edit a view-only project. Team members can only view files in this project, even if they have can edit permissions on the team.
Can edit: The default permission for team projects. Members can access projects based on their team-level permissions and their FigJam or Figma design role.
Remove team access: to create an invite-only project, team members won't have access to this project. To give team members access to this project you can invite them to the project with can view or can edit access. Invite to projects, files, and prototypes →
Team permissions
Project permissions
File or project access
Can view
Can view
View files only
Can view
Can edit
Edit project and files
Can view
Invite-only
View only (if invited)
Can edit
Can view
View only
Can edit
Can edit
Edit project and files
Can edit
Invite-only
Can edit (if invited)
Files
Note: If someone has access to the team, removing them from the file will only remove their explicit access on that file. They can still access and interact with the file based on their team permissions.
Manage access to files and prototypes from the file's share modal. Open the share modal:
A
Toolbar in a file
Click the Share button in the toolbar. You'll find this in the top-right corner of the file or prototype.
B
File browser
Right-click on the file.
Select Share from the options.
Team permissions
File permissions
Role
File access
Can view
Can view
Viewer-restricted
View only
Can view
Can view
Editor
View only
Can view
Can edit
Viewer-restricted
View only
Can view
Can edit
Editor
Can edit
Can edit
Can view
Viewer-restricted
View only
Can edit
Can view
Editor
Can edit
Can edit
Can edit
Viewer-restricted
View only
Can edit
Can edit
Editor
Can edit
Adjust or remove access
If you've invited someone to a file, they will have explicit permissions on that file. You can adjust their permissions on the file to upgrade, downgrade, or remove their access to that file.
When you remove someone's access to a file, Figma will prevent them from being able to view or edit the file. If they access the file via the URL, they will see a 404 error message.
Starter or Education
Click the Share button in the toolbar.
Click the member's current access .
Select Can view to remove their edit access. They can still view and comment on the file and any prototypes.
Select Can edit to grant them edit access to the file. In Figma design files, they'll also be able to create and view prototypes for that file.
Select Owner to transfer ownership of the file to this member. This will also give them edit access to the file.
Select Remove to remove their access to the file.
Click ✕ to close the share modal and return to the file.
Note: If someone has access to the team, removing them from the file will only remove their explicit access to the file. They can still access and interact with the file based on their team permissions.
Professional or Organization
In Professional and Organization teams, a person's permissions on the file will determine the maximum access to their file.
People have both a Figma design and FigJam role. Only people with editor roles on a product can edit file of that type.
For example: Jenny has can edit access to the team, an editor role on FigJam and a viewer-restricted role on Figma design. Even though she has edit access to the team, she can only edit the team's FigJam files.
Click the Share button in the toolbar.
Click the team member's permissions .
Select Can view to remove their edit access. They can still view and comment on the file and any prototypes.
Select Can edit to grant them edit access to any files in this project. Whether they can edit the file will depend on their Figma design or FigJam role.
Select Owner to transfer ownership of the file to this member. This will also give them edit access to the file.
Select Remove to remove their access to the file.
Select Remove from the options
Click ✕ to close the share modal and return to the file.
Team or organization admins can adjust the person's role for FigJam and Figma design files:
Outside of team or explicit access to a file, file’s also have link sharing settings. This allows you to quickly share links to files and set default permissions for anyone who accesses a file this way.
Disable link sharing to prevent anyone from accessing the file without explicit or inherited permissions.
Click the Share button in the toolbar.
Click the link sharing setting.
Select Only people invited to this file to remove link sharing. Only team members and anyone you invite to the file or project can access the file.
Click ✕ to close the share modal and return to the file.
Note: Want to adjust the link sharing settings for a file? Your link sharing options will depend on the type of file and your plan: Share or embed your files and prototypes →
