Related Videos

• Permissions in teams

  Before you start

  Who can use this feature

  Users on Professional, Starter, and Education plans

  Users with View access to a File can use Components from libraries they have access to.

  If you are part of an Organization using Figma then your sharing permissions are slightly different. Learn more about Organization Permissions in our Permissions in an Organization article.

  To support collaboration and improve design workflows within teams, Figma has permissions. Permissions control how other collaborators can interact with your files and projects.

  Set a collaborator's permissions when you first invite them to a resource. Or, update their access to resources as needed.

  There are four permissions, or levels of access: Viewer, Editor, Admin, and Owner.

  Figma supports permissions at team, project and file level. This means a collaborator can have different permissions across teams, files, and projects.

  • Teams: Owner, Admin, Editor, Viewer
  • Project: Owner, Editor, Viewer
  • File: Owner, Editor, Viewer

  

  Viewers

  Viewers are collaborators that have can view access to a resource.

  Viewers can comment on any files and prototypes, but they can't make changes to layers, objects, or properties within a file.

  When you invite someone to a team as a Viewer, they will have can view permissions on any files and projects in that team.

  When you invite someone to a single file or project as a Viewer, they will only have can view access to that resource.

  Viewers can do any of the following:

  • Click on objects within a design to view their properties
  • Measure distances between layers and objects
  • View CSS, Android, and iOS value of a selection in the Code panel
  • View and interact with prototypes and presentations
  • Copy the contents of any text layers
  • Save a copy of the file as a .fig file
  • Copy frames, Components, objects or layers within files.
  • Use Components from files they have can view access to. They can only use these Components in files they have can edit access to.
  • Export frames and layers as assets
  • Comment on files or prototypes

  Viewers can't do the following:

  • Move, scale, edit or change any layers within a file
  • Change or publish Components to a Team Library
  • Share files from their Drafts with other team members
  • Access the version history of a file

  Note: You don't need to have a Figma account to view any files that have been shared publicly via link sharing.

  If you're not logged in, you won't be able to interact with any layers, or make comments. You will only be able to pan around the canvas or adjust the zoom level. 

  Editors

  Editors are collaborators that have can edit permissions to access to resource.

  Editors can make changes to a file or prototype, as well as its contents. Like Viewers, they can also comment on files.

  When you invite someone to a team as an Editor, they will have can edit permission to any files and projects in that team.

  Your Figma subscription is based on the number of Editors on your team. Learn more about Team plans in Figma.

  Editors can do any of the following:

  • Move, scale, edit or change any layers within a file. This includes the position, as well as properties.
  • Create interactive prototypes
  • View and interact with prototypes
  • Create, modify and publish changes to Styles or Components in a Team Library.
  • View the version history of a file. Editors can also add new versions, duplicate versions or restore a previous versions of the file.
  • Share personal files from their drafts with other members of their team or Organization
  • Move, rename, delete or restore files and projects in the team.
  • Invite collaborators to a resource at or below their own permission level: can view and can edit.
  • Update other collaborator's permissions, including upgrading Viewers or downgrading Editors.
  • Create invite-only and view-only projects in Professional teams
  • Upgrade a Starter or Education Team to a Professional Team. When they upgrade the team. Figma will also update their team permissions to Admin.

  Editors can't do the following:

  • Invite collaborators to the team as Admins
  • Upgrade themselves, or other team members, to an Admin
  • Transfer ownership of the team
  • Access the Admin Dashboard for their Professional team

  Team Admins

  Within a team, you can give specific collaborators Admin permissions. Admins have can edit access to files and projects within the team, as well as extra administrative rights.

  Admins have access to the team Settings, like your team's libraries. In a Professional team, Admins can also manage the team's billing via the Admin Dashboard.

  An existing Admin can upgrade any Editor to an Admin.

  Team Admins can do any of the following:

  Admins can do everything that Editors can, as well as:

  • Invite other collaborators to the team as Viewers, Editors or Admins
  • Remove any member from the team
  • Choose which shared Libraries are available by default in the team
  • Upload and manage shared fonts for that team (Organizations only)
  • View the Admin Dashboard to 
  • Update other collaborator's permissions, including upgrading Viewers and Editors, or downgrading Editors.
  • Update the billing details for the team
  • Downgrade the team to a starter team
  • Upgrade the team to a Professional team or an Organization
  • View past invoices for the team

  Team Admins can't do the following:

  • Transfer ownership of the team

  Note: As Admins have can edit permissions, Figma will include Admins in your subscription. It's not currently possible to add someone to a Professional team in a "buyer" or administration-only role.

  Owners

  Anyone who creates a team, project or file is the Owner of that resource. There can be only one Owner for each resource. Resources include files, projects, or teams.

  Owners can do any of the following:

  Owners can perform any action that an Admin can. They can also do the following:

  • Invite other collaborators to their team, project or file at any permission level.
  • Transfer ownership of a resource to an existing Viewer, Editor or Admin. Owners will need to transfer ownership before they can leave the team.
  • Take ownership of files and projects when other members leave the team.
  • Use the Delete forever action to permanently delete a file they own. Editors can delete files and projects, but the Owner can still access them in their Deleted Files folder.

  Organization Admins can also delete teams in an Organization. Learn more about Permissions in an Organization.

• Share files with collaborators

  Before you start

  Who can use this feature

  Users on Any Figma plan

  Users can invite anyone to files in their Drafts

  Only Team Owners, Team Admins, and Editors can invite collaborators to team files

  We recommend you read our Viewer, Editor and Admin permissions article first, before you read this one. This covers our different permission levels in detail.

  Figma encourages collaboration throughout the entire design and development process.

  Invite collaborators to your files when you:

  • Start to brainstorm a new project with your team
  • Need input from your copywriter or product marketing team
  • Need to share work in progress with a manager or client
  • Want feedback on a prototype during user testing
  • Handing off final designs to a developer

  Share Files in your Drafts, or files from teams. Choose what permissions collaborators have on your Files.

  Use the share modal

  Control who has access to a file via the share modal.

  • Editor: Click the Share button in the toolbar
  • Project: Right-click on the file and select Share

  From the share modal you can:

  1. View which project the file is in. From here you can move files between Drafts, teams, projects and accounts.
  2. Invite collaborators to the project
  3. View the team access:how members of your team can interact with the file
  4. View the link sharing settings:
     • Define how people can find and access your file
     • Define what level of access those collaborators will have
  5. See who the Owner of the file is
  6. See which collaborators have explicit access to the file
  7. Click the arrow to update permissions for each collaborator
  8. Click Copy link to copy a link to the File. If you have a specific Frame selected, you can also choose Link to selected frame.
  9. Click Get embed to copy the embed code.
  10. Click the icon to access advanced settings to Allow viewers to copy, share, or export from the file.

  Note: It's not possible to give an Editor on a team Can View access to an individual file. You can only do this in if you are inviting them to an invite-only or view-only project.

• Invite a Viewer or Editor to a file

  Before you start

  Who can use this feature

  Users on any Figma plan

  You can share files from your drafts or from projects in a team

  Users with can view access to a file can use Components from that library. Learn more about permissions in a team.

  At Figma, we encourage collaboration throughout the entire design and development process.

  Invite collaborators to your Files when you want to:

  • Brainstorm new projects with your team
  • Get input from your copywriter or Product Marketing team
  • Share work in progress with a manager or client
  • Test a prototype with a user
  • Handoff final designs to a developer

  You can choose exactly what permissions collaborators have to your files. This lets you control how they can interact with your designs and prototypes.

  Tip! Share files by sending your collaborators a link. Learn more about how to share public and private files.

  Invite Viewers

  Viewers are collaborators that have can view access to a resource.

  Viewers can comment on any files and prototypes, but they can't make changes to layers, objects, or properties within a file. Learn more about what Viewers can and can't do.

  There are no limits to the number of Viewers you can add to a file.

  1. Open the file in the Editor.
  2. Click the Share button in the toolbar to open the share modal.
  3. Enter their email address in the field provided.
  4. Click the arrow to view the permissions menu and select can view from the options.
  5. Click Send Invite to email an invitation to the collaborator.

  Invite Editors

  Editors are collaborators that have can edit permissions to access to resource.

  Editors can make changes to a file or prototype, as well as its contents. Like Viewers, they can also comment on files. Learn more about what Editors can and can't do.

  There are some limits around adding Editors to files:

  • Starter teams: Invite a maximum of 2 Editors.
  • Education teams: Editors must confirm their Education status before they can edit.
  • Professional teams: Invite as many Editors as you need. Figma will include any Editors in your team's next invoice.

  Caution: If you are on a professional team, your monthly billing will increase when you add new Editors to a file, or the team. If you're replacing an Editor and your total number of Editors won't change, Figma won't charge you any extra. Learn more in our View your billing and invoices article.

  1. Open the file in the Editor
  2. Click the Share button in the toolbar.
  3. Enter the collaborator's email address in the field provided.
  4. Click the arrow to view the permissions menu and select can view from the options.
  5. Click Send Invite to send an invitation to the collaborator. They will need to accept the invitation before they can edit the file.

  Invited an Editor but they still can't edit? Figma will have sent an invitation to their email address. They will need to accept the invitation before they are able to edit the file.

• Share public and private files with link sharing

  Before you start

  Who can use this feature

  Users on any plan

  You can share files from your Drafts or from projects in a team.

  Every Figma file has a unique link or URL. File URLs allow you to access the file from any computer or device, or easily share it with collaborators.

  This link will stay the same even if you update your link sharing settings or move the file to a new location. It's not possible to assign your own URL to a file, or generate a new one.

  You can control over what level of access collaborators have using the link sharing settings.

  Want to restrict who can copy, share, or export your File? You can turn off the Allow viewers to copy, share, and export from this file for each file.

  This setting is only available to Education, Professional, and Organization Teams. To make a file that you've shared privately, you will need to remove any collaborators that joined via link sharing. Learn more about permissions in a team.

  Link sharing settings

  There are two components to link sharing settings:

  Define how people can find your Files. Choose from:

  • Anyone with the link
  • Anyone at <Organization> with the link
  • Anyone at Organization
  • Only people invited to the File

  Define what permissions collaborators have when they join a file via link sharing. Choose from:

  • Can view (Viewer)
  • Can edit (Editor)
  • Can view prototypes only (only for teams on Professional or Organization plans)

  Note: In an Organization, Figma sets your default link sharing settings to Anyone at Organization and can view. To allow collaborators outside the Organization to edit, you will need to give them an Editor role on the file. Learn more about sharing files in an Organization.

  Update link sharing settings

  Adjust the link sharing settings for each file using the share modal.

  1. Click the Share button in the file to open the share modal.
  2. Use the left arrow to choose how people can find and access your file.
  3. Use the right arrow to choose what level of access those collaborators will have.
  4. Click the edit icon to choose whether to Allow viewers to copy, share, and export from this file.

  

  Share the link

  You can copy and share the file URL from the share modal. Or, copy the link from the browser address bar if you're using Figma in the browser.

  From the share modal:

  1. Click Copy Link to copy the URL to your clipboard.
  2. Click Get embed code to view the embed code. This will open a dialog with the embed code included. Click the Copy button to add the code to your clipboard.
  3. Check the box if you want the URL or embed code to Link to selected Frame.

  

  Tip! You can also duplicate a File by adding /duplicate to the end of the file's URL. If you have layers selected, you will need to remove the node string from the URL first: ?node-id=21%3A. Collaborators will still be able to view the original file via the fill URL.

  Note: Figma will add anyone who views a file via the link as a collaborator. You can view their name and access level in the share modal. Figma doesn't track anyone who views the file and doesn't have a Figma account.

• Restrict who can copy and share files

  Before you start

  Who can use this feature

  Users on Professional or Figma Organization Figma plans

  You can only prevent viewers from copying and sharing files in teams. It's not possible to prevent copying and sharing for files in your Drafts.

  You can't prevent Editors or Admins copying and sharing Files. You can adjust their Permissions to restrict their access.

  Link sharing is a great way to get your designs in front of other collaborators. By default, anyone with can view access to the file will be able to copy and share the file and its contents.

  If you are in a Professional team or an Organization, you can decide if Viewers should be able to copy, share, or export from the file.

  If you choose to restrict this access, people with can view access will no longer be able to:

  • Copy frames, layers, or text from the File
  • Duplicate the file to their account
  • Export any assets from the file
  • Save a copy of the file as a .fig 

  Figma will apply this restriction to everyone with can view access to the file. This includes people who were added to the file via link sharing.

  Restrict copy, share, and export actions

  1. Click the Share button from the File.
  2. Click the  Edit icon in the bottom-right corner.
  3. Select Allow viewers to copy, share, and export from this file to remove the check.
  4. Figma will prevent any Viewers from copying or sharing the File.

  

• Adjust permissions on a file

  Before you start

  Who can use this feature

  Users in Professional or Figma Organization plans

  Owners or Admins can adjust a file's permissions.

  You can create files within projects in a team. Or, work on files in your Drafts.

  Generally, any files created within a team will be accessible to all team members. Team members will be able to interact with any files based on their team permissions. 

  If you are in a team, you can also adjust a collaborator's permissions on each File.

  Outside of a team, you can adjust a collaborator's access to a file in your Drafts.

  Note: When you upgrade someone to an Editor on a file, this won't update their team permissions. Figma will also bill you for any new Editors you add to files, on your next invoice.

  Adjust file permissions

  Adjust anyone's permissions on a file via the share modal.

  1.  You can access the share modal from a few places:
     • Project Page: Right-click on the file in the File Browser and select Share.
     • The Editor: Click the Share button in the toolbar.
  2. Click the arrow next to the member's current access.
     • Select can view to make them a Viewer
     • Select can edit to make them an Editor
     • Select owner to transfer ownership of the file to the collaborator
  3. Click the ✕ to close the share modal and return to the file.

  

  Tip! In Education, Professional and Organization teams, you can restrict who can copy and share files.

• Transfer ownership of a file

  Before you start

  Who can use this feature

  Users on Any Figma plan

  Only the current Owner of a file can transfer ownership to another collaborator.

  You can transfer files within teams or within files in your Drafts folder

  When you create a file, Figma will make you the Owner of that file.

  You can transfer ownership of the file to another collaborator. This could be someone on your team, or an external collaborator, if you're working in your Drafts.

  When you transfer ownership of a file, Figma will:

  • Transfer ownership of the file to the new owner.
  • Keep the file in its existing location. This applies to files created in your Drafts folder.
  • Not adjust your access permissions on the current file, or prevent you from viewing the file.

  Note: You can also transfer ownership of an entire team. This will transfer any projects or files you owned to the new owner. Learn how to change the Owner of a team. 

  Files in Drafts

  Warning: When you delete your Figma account, Figma will also delete any files in your Drafts, regardless of the file owner.

  If you are planning on deleting your Figma account, we recommend moving any files in your Drafts to a team project. You can then transfer ownership of that team or project to another Figma user.

  Alternatively, you can export files in your Drafts as .fig files. This will allow you to open those files in Figma at a later date.

  Exported .fig files don't include any permissions, comments, or version history from the original file.

  If you have a file in your Drafts, you can transfer ownership of that file to another collaborator. This will only transfer who the owner is, it won't move the file from its location in your Drafts.

  1. Open the share modal for thee file.
     • File Browser: Right-click on the file and select Share.
     • Editor: Click the Share button in the toolbar.
  2. Find the person you would like to transfer ownership to. Click the arrow next to the collaborator's current permissions and select Owner from the options.
  3. Click the Transfer ownership button to confirm the transfer. You can't undo this action.

  Files in teams

  The share modal will show you who is currently a collaborator on the file. You can then transfer ownership to another collaborator on the file. 

  If the collaborator you want to transfer file ownership to isn't on the file already, you will need to Invite the collaborator to the file.

  1. Open the share modal for that file
     • File Browser: Right-click on the file and select Share from the options.
     • Editor: Click the Share button in the toolbar.
  2. Find the person you would like to transfer ownership to. Click the arrow next to their current permissions and select Owner from the options: 
  3. Click the Transfer ownership button to confirm the transfer. You can't undo this action.
• Adjust permissions on a project

  Before you start

  Who can use this feature

  Users in Professional teams or Organizations

  Anyone with can edit access to the project to update permissions.

  Generally, any Projects created within a Team will be accessible to all Team Members.

  Team members will be able to interact with any project in the team based on their team permissions. You can:

  • Invite collaborators to the project
  • Change the team access for the project
  • Update an existing collaborator's permissions
  • Remove someone from the project

  Invite someone to the project

  1. Open the project in the File Browser
  2. Click the Share button in the top-right corner.
  3. Enter the collaborator's email in the Invite someone field.
  4. Click the arrow to set their access permissions:
     • Select can view to invite them as a Viewer.
     • Select can edit to invite them as an Editor.
       
  5. Click the X to close the share modal and return to the project.

  Note: When you invite someone as an Editor to a project, Figma will include them in your Editor count. Figma will use your Editor count to calculate your team (or Organization's) invoice. If they were already an Editor on the team, you won't incur any extra costs.

  Adjust an existing collaborator's permissions

  You can adjust an existing collaborator's permission on the project. This allows you to:

  • Upgrade a Viewer to an Editor
  • Downgrade an Editor to a Viewer

  Note: When you upgrade someone to an Editor on a project, we will include them in your Editor count. We will use your Editor count to calculate your team (or Organization's) invoice. If they were already an Editor on the team, you won't incur any extra costs.

  1. Open the project in the File Browser
  2. Click the Share button in the top-right corner.
  3. Click the arrow next to the member's current access.
     1. Select Can View to make them a Viewer
     2. Select Can Edit to make them an Editor

      

  4. Click the X to close the Sharing modal and return to the project page. 

  Adjust team access

  By default, every project you create in the team is accessible to the entire team. Team members can interact with the project based on their team permissions.

  In a Professional team, you can create an invite-only or view-only project. This

  1. Open the project in the File Browser
  2. Click the Share button in the top-right corner.
  3. Click the arrow next to Members of <Team Name>.
     • Select can edit to allow team members to access the project based on their Team permissions.
     • Select can view to create a view-only project.
     • Select remove team access to create an invite-only project. Only members  you have invited to the Project will be able to access it.
  4. Click the X to close the Sharing modal and return to the Project Page.

  Remove a collaborator

  You can also remove individual collaborators from the project.

  1. Open the project in the File Browser
  2. Click the Share button in the top-right corner.
  3. Click the arrow next to the member's current access.
  4. Select Remove from the options. Figma will remove that member's access to the Project.
  5. Click the X to close the share modal and return to the project.
• Transfer ownership of a project

  Before you start

  Who can use this feature

  You can only create projects in teams. You can transfer project ownership on any team plan. 

  Only the current Owner of the project can transfer ownership

  When you create a project, you will be the Owner of that project.

  You can choose to transfer ownership of the Project to another collaborator on your team. This will transfer the ownership of the project, and any files within it, to the new owner.

  This is perfect if you are leaving a team or project, or want to put someone else in charge.

  • Only the current Owner can transfer ownership of a project.
  • Owners can only transfer ownership to someone who is an existing collaborator on that project.

  It's also possible for Owners of a team to transfer ownership of the team. Learn more about transferring ownership of a team.

  Transfer ownership of a project

  Caution: This doesn't apply to any files you have in your Drafts. If you have files in your Drafts that you want to transfer, you will need to transfer ownership of those files individually.

  You could also choose to move those files to a team, or export and reimport them into another Figma account.

  1. Open the project in the File Browser
  2. Click the Share button at the top of the page. This will open the sharing modal for that project.
  3. Find the person you would like to transfer ownership to. You can only transfer ownership to someone who is an existing collaborator on that Project.
  4. Click the arrow next to the new Owner to adjust their permissions. Select Owner from the options:
  5. Click the Transfer ownership button to confirm. You can't undo this action.
  6. Figma will transfer ownership of the project, and any files, to the new owner. Figma won't change the project's. location or adjust your permissions on the project.