Related Videos

• Organize your sidebar with custom sections

  Before you begin

  Custom sidebar sections are available on on the Organization and Enterprise plans.

  Use custom sections to organize your sidebar and group relevant workspaces*, teams, projects, and files together for easy access.

  Adding or removing items from your sidebar won’t change their location in Figma. Any sections you create are only visible to you and won't affect what your teammates see.

  *Workspaces are only available on the Enterprise plan.

  Create a custom section

  1. From the file browser, hover over the name of an existing section and click the plus icon.
  2. Give the section a name.

  Tip: For extra pizzazz, you can include ✨ emojis ✨ in the name of your custom sections.

  Add items to a custom section

  From the file browser

  

  1. From the file browser, navigate to a workspace, team, project, or file.
  2. Click the star icon.
  3. Choose the section where you want to add the item.

  Note: On mobile, sections only display the files you’ve added. Support for teams and projects is coming soon.

  From within a file

  You can add a Figma design or FigJam file to a section without leaving the file.

  1. Deselect all layers by clicking on an empty space on the canvas.
  2. Click the menu next to the filename at the top of the screen.
  3. Hover over Add to sidebar and select a section.

  Organize your sidebar

  Reorder your custom sections

  You can change the order of sections in your sidebar and the items within each section. Click on the name of the section or item and drag where you want it to go.

  Note: It’s not possible to nest sections or items in a section.

  Hide or show items in a custom section

  You can hide or show the items in a custom section by toggling the open and close arrows next to the section name.

  Rename or delete a custom section

  You can rename or delete a custom section at any time. Deleting a custom section removes all the items in the section from your sidebar. It won’t affect the workspaces, teams, projects, or files in any way.

  1. From the file browser, hover over the name of the custom section.
  2. Click the three dots menu.
  3. Rename or delete the section.

  Tip: Deleting a custom section cannot be undone. However, you can recreate the section by creating a new one and adding the same items to it.

• Find files, projects, and people

  Before you Start

  Who can use this feature

  Users on any plan can search for files, projects, and people

  Guests and members of an organization can search for teams in that organization

  Members of an organization can search for private plugins

  Want to search within a file? Check out our Find and replace text in Figma files and Find and replace text in FigJam boards articles. 

  Use the search bar from the file browser in Figma to quickly find what you need, including:

  • Files, projects, and teams you have access to
  • People who share roles on the same resources, to view their contributions
  • Community resources, like plugins, widgets, and files
  • Private plugins (organizations only)

  As you type your search keywords, Figma looks for matches with resource names, and displays a preview of your search results.

  Figma also looks for matches from the text within Figma design files and FigJam files. In FigJam, this includes text from stickies and shapes.

  This article covers how to search for the above resources from the file browser. It also covers how to narrow those search results. Here are some other ways to search in Figma:

  • Find public files, plugins, and widgets from the Figma Community →
  • Use quick actions from your file →
  • Search for components from the assets panel →

  Search for a resource

  To search for files, projects, and teams:

  1. From the file browser, click the search bar, or press:

     • macOS: ⌘ Command /
     • Windows: Control /

     The search bar focuses and a search preview appears with a list of recently opened files.

  2. Type your search term. As you type, the preview updates with matching results, sectioned off by resource type (files, projects, people, and so on).

  3. From there, you can:
     • See a full list of search results. Click See all search results at the bottom of the preview, or pressenter/return.

     • Open a resource by clicking on it. Or, use the↑ and ↓ arrow keys to navigate search preview results, then press enter/return to open it.

     • Right-click a resource for additional options, such as open in new tab, copy link to the resource, and more

     • Exit out of the search preview. Click anywhere outside the search area, or pressesc.

  From the search results page, you can narrow your results further to find what you need. Learn how to narrow your results ↓.

  Note: Figma shows only results from the current space you are in. Accounts, organizations, and external teams are separate spaces, so you won’t be able to search a different space from the one you’re currently in. 

  If an expected result isn’t appearing, it’s possible that you don’t have access to the resource. It's also possible that the file was created or updated recently. Search results are indexed periodically. If you have access to the resource, wait a few moments and try again. 

  Narrow your results

  From the search results page, you can narrow your search further in the following ways:

  Resource type

  Click on a resource type narrow down your results. These include:

  • Files
  • Projects
  • People
  • Teams (guests and members of organizations only)
  • Private plugins (members of organizations only)

  Filter

  Filter your results by file type:

  • Figma design
  • FigJam
  • Prototype
  • Workspace (Enterprise only)

  Sort

  Sort your results by:

  • relevance
  • name (A-Z, Z-A)
  • last modified (oldest first, newest first)
  • creation date (oldest first, newest first)
  • owner (A-Z, Z-A)

  Visibility

  Your search results will vary depending on the plan you're on and your roles and permissions to different resources. 

  Starter, Educational, Professional

  Anyone on the Starter, Educational, or Professional plans can:

  • Search for files and projects. Results will show files and projects you have access to.
  • Find people with whom you share resources, including files, projects, and teams.
  • Look for files, plugins, and widgets from the Figma Community.

  Organization and Enterprise

  In an organization, anyone can:

  • Search for files and projects. Results will show files and projects you have access to.
  • Find people with whom they share resources, including files, projects, and teams.
    • Organization members can find other members and guests in the organization.
    • Organization guests will only be able to find people with whom they share resources.
  • Look for files, plugins, and widgets from the Figma Community.
  • Search for organization teams they have access to. Closed and secret teams will not appear unless they have access.

  Only organization members can find private plugins.

• Guide to files and projects

  Who can use this feature

  Supported on any team or plan.

  Applies to Figma design and FigJam files.

  Anyone with can edit access in a team can create files and projects

  Projects

  Projects allow you to group your related design files together in a single space, like a folder in a file system. They're only available in teams. You can create teams for your own work, or for collaborating within a group.

  • Organization teams can create unlimited projects
  • Professional teams can create unlimited projects
  • Starter teams can create one project

  

  Structure projects

  Use projects to group files in any way that makes sense to you. The way your company or agency is organized may inform some of that structure.

  It's not possible to create subfolders within your projects. This is something to bear in mind when deciding how to structure your files and projects.

  Some approaches we've seen for projects:

  • Company resources like brand assets, templates, or presentations and slide decks
  • Component libraries and design systems
  • Projects with specific clients or agencies
  • Product or feature based projects
  • Cross-functional activities or projects
  • External files for usability testing, tutorials, or shared resources

  Best practices guide for team, project, and file organization →

  View projects

  Every project you create has its own project page where you can access all the project's files.

  

  • View contributors to the project. Most active editors are at the top, so you know exactly who to talk to about the project.
  • Add a description to communicate the context for the project. You can include links to websites or external files to share related resources with collaborators.
  • View, manage, and create new files within the project. Pin important files to the top of the project for easy access.
  • Click the project name to access project actions, like rename, delete, and star the project so it appears in the sidebar.
  • Share the project with others, manage team access, and update collaborator's permissions.

  Create new projects →

  Tip! Switch between List or Grid view or sort files on your desired order. Learn how to use the file browser →

  Share projects

  Team members can access all projects within a team from the team workspace. By default, team members can access projects based on their team-level permissions.

  You can also invite external collaborators to individual projects within a team.

  Guide to sharing and permissions →

  Files

  Figma has two products: Figma design and FigJam. These products appear as different files types in Figma, each with their own set of tools and features.

  • Organization teams can create unlimited files
  • Professional teams can create unlimited files
  • Starter teams can create three Figma design files and unlimited FigJam files

  Tip! Use the icons to identify Design files and FigJam files in the file browser. Compare Figma design and FigJam files and features →

  Figma design files

  Figma design files are powerful, collaborative environments where you turn your ideas into responsive and interactive designs.

  They're tailored to the needs of designers, UX writers, and developers. You can access all the tools, features, and functionality you need to create and design digital experiences.

  Use Figma design files to create and maintain artifacts and assets, when detail and precision are of the utmost importance.

  Pages

  Pages give you an extra level of organization within files and projects. Design files can contain multiple pages, giving you more space to explore your ideas.

  Every page has a canvas where all of your frames, groups, and layers live. The canvas has a finite size of -65,000 through +65,000 on each axis.

  • Create pages for different stages of the design process, or indicate which designs are ready for development.
  • Have separate pages for different milestones in a project, including static pages for design critiques or feedback sessions.
  • Create dedicated pages for your main components and style definitions. Get in the habit of moving new components to the dedicated page.
  • Create pages for exploring user flows. Currently, you can create multiple prototypes in a page, but you can only preview one flow at a time.
  • Add visual clues to help collaborators identify appropriate work. Like "spacer" pages to create more distinction between pages or emojis to communicate purpose and status.

  Note: Pages contribute to the overall memory usage in a file. Consider dedicated research files if you have an image-heavy discovery process - perhaps a FigJam file!

  You can add links between files to other files and related resources to direct anyone to further learnings.

  FigJam files

  FigJam files are online whiteboards, an approachable space where anyone can take part. They tap into the spontaneous, joyful nature of working together.

  FigJam files have curated tools and an infinite board for exploration and discovery. They're great for meetings, brainstorms, diagrams, and research.

  File formats

  Both Figma design and FigJam files use their own file formats, which can only be opened in Figma.

  You can save a local copy of a file in .fig (Figma design) or .jam (FigJam) format. This is useful if you want to back up your files if you go offline unexpectedly, or if you want to move files between Figma accounts.

  Figma doesn't include any version history or comments when you save a local copy of a file. When you reimport this file, Figma will treat this like a new file and it won't be connected to the original.

  If you want to export your design to other tools, we recommend that you copy and paste the entire frames, if supported, or export SVGs of your frames and import them into other tools.

  Note: There are a number of ways to import images, vectors, and designs into Figma. Figma also supports imports of .sketch files. Learn how to import Sketch files →

  Create and view files

  Create Figma design or FigJam files inside team projects, or in your own drafts folder. You can always move files between drafts, projects, and teams as your designs evolve.

  Create either file from the file browser:

  1. Click New in the top-right corner of the browser.
  2. Select Design file or FigJam file
  3. Figma will open the file in the appropriate product.

  Learn to create and manage files →

  Share files

  Files are more than documents, they're collaborative spaces that let you bring everyone into the design process.

  Whether you want to walk internal stakeholders through designs, brainstorm a new project, or get copy suggestions from writers - you can share your FigJam or Figma designs and start collaborating.

  Guide to sharing and permissions →
• View internal profiles

  Who can use this feature

  Supported on all team and organization plans

  Every member of a team or organization has an internal profile. Internal profiles let other members of your team or organization see your contributions to shared resources.

  A person’s internal profile includes:

  • A person’s name and profile picture
  • An optional description
  • Names of any teams of which they're a member
  • Names of any recent projects they have worked on
  • A list of files they have contributed to recently. A contribution can include edits and comments. Figma shows a thumbnail, file name, project, and date of last activity for each file.

  Looking for your public Community profile? Check out our Create a Community profile article.

  View your profile

  View your own internal profile from your Figma account.

  1. Open your Figma account.
  2. Click your profile picture in the menu bar to open the account menu.
  3. Select Internal profile from the list.

  When viewing your own profile, you can see all the files you’re working on—including files in your drafts. You’ll also see your email address under your name.

  When other people view your internal profile, they can only see the teams, projects, and files they have access to. We explore what resources people can see below.

  

  View other profiles

  View a collaborator's internal profile to see which files, projects, and teams they are working on. Click on a collaborator's profile picture to view their profile. This applies to the profile picture in any of the following places:

  • From the toolbar when a member is active in a file or prototype. Hover over their profile picture and click View profile.
  • On a team or file card when viewing your account in the file browser.
  • From organization, team, and project pages:
    • Organization admins list in the right sidebar of a organization page
    • Members list in the right sidebar of a team page
    • Recent contributors list on the right sidebar of a project page

  

  View profile

  1. Hover over a collaborator’s profile picture.
  2. Figma shows their full name and a prompt to view their profile.
  3. Click View profile to access their personal profile.

  

  Tip! You can also view their internal profile via URL. They will need to share this with you, by copying it from the browser address bar.

  What resources can others see?

  When you view someone’s internal profile, you can only view files, projects, and teams that you have access to. This can be explicit or inherited access.

  Caution: Your internal profile doesn’t show your email address. However, collaborators can see your email address when searching your name in their Figma account.

  Files

  Any team or organization plan

  View any files you have access to, including:

  • Files in teams or projects of which you’re a member.
  • Files you’ve been explicitly invited to. This can include files in a person’s drafts, or files in a team or project you’re not a member of.
  • Files with public access (Anyone with the link settings). You don’t need to be a member of a team or project to access a public file.
  • In an organization, members can also see files with Anyone in organization can view/edit settings. Guests can’t see these files unless they were invited to the file.

  Projects

  Organization or Enterprise plans

  View a list of projects you have access to:

  • Projects from teams you’ve joined as a member.
  • Projects someone has invited you to.
  • Projects from open organization teams. Guests can’t see projects from open teams unless they’re a member of that team.
  • You won't see any projects from closed teams, unless you're also a member of the team.

  If you have access to a project, you can click on the project name to view it. If the project lives in an open team you’re not a member of, you won’t be able to click on the project name or view its contents. 

  Professional, Education, and Starter plans

  View projects in any teams of which you’re both a member, or projects you’ve been invited to. You won’t see projects you don’t have access to.

  Teams

  Organization or Enterprise plans

  View the team name of any teams they are a member of.

  • Teams you’re both a member of
  • Any open or closed teams the person is a member of. 
  • Figma won’t show secret teams, unless you’re a member of those teams.

  Note: Organization guests can only see teams of which they’re a member. They can’t view open, closed, or secret teams.

  To view a team you have access to, click on the team name. If the team name is greyed out, it means you aren’t a member of that team and can’t access its contents.

  As the profile shows the name of any open teams, you can still search for that team within the organization. From the search results, click Join to access the team and view any files and projects.

  Professional, Education, and Starter plans

  View teams of which you’re both a member. You can’t see any other teams that person is a member of. Click on the team name to view the team and access any files and projects.

  Example

  Let's explore the internal profile for a colleague of ours, Emma. We work in the same organization and are on some of the same teams.

  • A

    Emma is a member of four teams: Growth Marketing, Product, Brand, and RCS. We're also a member of the Brand and Product teams, so we can click these teams to view them. We're not a member of the Growth Marketing or RCS teams, so we can't interact with those teams. These teams are visible as they have open (Growth Marketing) and closed (RCS) organization access.

  • B

    We can see a list of six recent projects that Emma has contributed to. Three of these projects live in teams we have access to, so we can access those projects from Emma's profile. The other projects live in the Growth Marketing team: an open team we aren't a member of. We can't see any projects related to the RCS team, as its a closed team.

  • C

    There are only six files in her list of recent file contributions that we have access to. There's a file in this list from the Mobile project. While we don't have access to this project or its team, we can still access this specific file as link sharing is set to Anyone with the link. We can't see any files from the Growth Marketing or RCS teams.

  

• Favorite files and projects

  Before you start

  Who can use this feature

  Supported any team or plan

  Anyone with access to a project or file can favorite it

  Favorite important files and projects to quickly access them from the left sidebar in the file browser. Your favorites will only apply to your account and file browser. Other members of your team or organization can also choose which files and projects they want to favorite.

  You can click and drag your favorite files and projects to reorder them in the left sidebar.

  

  Favorite files

  Figma will list your favorite files under the Favorites section in the left sidebar and star the file(s) in the file browser and editor. There are a few ways to add a file to your favorites:

  Grid view

  • Click in the bottom-right corner of a tile to add to favorites
  • Or right-click the tile then select Add to your favorites
  • You can also click and drag a tile directly into the Favorites section

  

  List view

  • Click to the left of the file name to add to favorites
  • Or right-click the name of the file then select Add to your favorites
  • You can also click and drag a file from the list into the Favorites section

  From a file

  • Click next to the file name in the toolbar then select Favorite this file

  

  Unfavorite files

  When you favorite a file, you’ll see next to it in the file browser. You’ll also see when you hover over the file name in the Favorites section of the left side bar. You can remove a file from Favorites a few different ways:

  • In the file browser, click next to a file to unfavorite
  • In the Favorites section, hover over the file name then click to Remove from favorites
  • In the editor, click next to the file name in the toolbar then select Remove from your favorites

  Favorite projects

  Figma will list your favorite projects under the corresponding team name in the left sidebar and star the project(s) on the team and project pages. There are a few ways to favorite a project:

  Team page

  1. Click on the team name in the file browser.
  2. Find the project in your list of projects.
  3. Click next to the project to Add to your favorites

  Project page

  1. Open the project in the file browser.
  2. Click in the top-right corner to Favorite

  You can also click the project name and select Add to favorites from the dropdown menu

  Unfavorite projects

  When you favorite a project, you’ll see next to it on the team page or in the top-right corner of the project page. The project also appears under the corresponding team name in the left sidebar. You can remove a project from your favorites a few different ways:

  • On the team page, click next to the project to remove from your favorites
  • On the project page, click in the top-right corner to remove from your favorites
  • On the project page, you can also click the project name and select Remove from favorites