Manage organization members and guests
Before you start
Who can use this feature
Supported on Figma Organization plan.
Only organization admins can manage members and guests in an organization.
Organization admins can manage members and guests in the organization's Admin settings.
- Open Figma in the organization workspace.
- Select Admin settings in the sidebar.
- Select Members at the top of the screen.
Watch this video tour of the members tab or Explore members tab ↓ below:
Explore members tab
The Members tab is where you keep track of everyone in your organization. You can view guest activity and and manage access, review and confirm editors for the quarterly true-up, and manage users in bulk.
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Sort and filter results
Refine the members tab for the task at hand.
- Use the search field to find a specific member or guest.
- Check the New since last invoice box to filter results to any new editors since the organization's last true-up. See the date they were upgraded under each editor role.
- Filter results to a specific Account type. For example: select guest to view every guest in the organization, review their activity and access, then adjust or remove if necessary.
- Filter results by Figma design role or FigJam role to identify anyone with an editor role in the organization. Sort on the Last edit column to see who still needs edit access.
- If you have configured SCIM, you can sort members based on your SCIM member data, like department or cost center. Learn more about SCIM member data →
- Click Request full CSV to get a copy of all member and guest information. This includes more member data including job title, date added, and any teams.
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View members
Anyone with a email address that matches an organization's domain is a member. Anyone with an external email address is a guest.
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View the name, avatar, and email address for everyone in the organization. Click on the member's email address to copy it to your clipboard.
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Identify guests and other organization admins by the respective badges. It's not possible to make guests actual members of the organization, unless you give them a company email. Admins can grant and revoke admin access to other members.
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See how recently the member or guests interacted with the organization:
Last edit: The last date and time the user took an edit action on a Figma file in the Organization space. This includes files in a user's drafts.
Last active: The last time they performed an action in Figma. For example: moving or renaming a file, publishing a library, etc. This is not their last login date.
Note: Members that are
Pendinghave been provisioned to Figma via SAML SSO, but haven't logged in to Figma via SAML SSO yet. They will need to log in via SAML SSO to show up here as members. -
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Manage Figma design and FigJam roles
FigJam is free for all of 2021! As FigJam is currently in beta, you won't incur any charges for FigJam editor seats. Learn more about FigJam billing →
Organization admins can view and manage the Figma design role and FigJam role for each member or guest.
Their role determines the highest level of access they can gain on that product, and if they're included in the organization's subscription.
People can have editor roles on both Figma design and FigJam, or an editor role on just one product. Roles in an organization →
- Figma will show a NEW badge for any recently upgraded members or guests.
- View the date they were upgraded to an editor role on each product.
- Hover over the date to see how they were upgraded. Learn more about role upgrades →
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Apply bulk actions
Use the checkboxes next to each member to select members and apply actions in bulk. You can perform any of the following actions in bulk:
- Change role to upgrade or downgrade members or guest in bulks
- Copy emails to your clipboard
- Grant admin access to selected members and guests
- Remove users from the organization
View activity and access
Organization admins can view member activity and guest access to determine who needs to have access to the organization.
View access
Click next to the member and select See edit access to open the access modal.
At the top of the modal view a summary for that member, this includes their profile picture, name, and email address, as well as their current access within the organization.
There are two tabs in this modal:
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Recent activity
View a snapshot of a member's activity to determine whether they need edit access to the organization.
- View the last five events in the member's history. Figma will show the date, description of the activity or event, the team thee activity is related to, and the IP address of the user.
- View the date and reason of their upgrade of any new or recently upgraded editors.
- Click the See more activity button to open the Activity log with this member selected. Learn more about viewing member activity →
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Guest access
If you're viewing recent activity for a guest, you can switch to the Guest access tab. This lets you see exactly which files and projects they currently have access to.
- View a list of the teams, projects, and files they can access in the organization
- See their current permissions across every resource
Adjust access
Once you've determined whether they need access, or what level of access they need, you can update their access.
Update roles
FigJam is free for all of 2021! As FigJam is currently in beta, you won't incur any charges for FigJam editor seats. Learn more about FigJam billing →
Figma has two products: Figma design and FigJam. These products appear as different file types in Figma.
A person's role determines the highest level of access they can gain on that product, and if they're included in the organization's subscription. People can have editor roles on both Figma design and FigJam, or an editor role on just one product. Roles in an organization →
The organization's subscription depends on how many editors seats the organization has for each product. FigJam and Figma design have separate pricing, but you'll be billed for both on the same invoice.
Organization admins can view and manage the Figma design role and FigJam role for each member or guest.
People can have editor roles on both Figma design and FigJam, or an editor role on just one product. The organization's subscription depends on how many editors seats you have for each product.
Update the Figma design role and FigJam role for each member or guest:
- Use the search field to find the member or guest.
- Click their Figma design role and choose the options:
- Select Editor to upgrade them to an editor role and include them as a Figma design seat in the organization's next true-up. This allows them to gain edit access to Figma design files.
- Select Viewer - restricted to remove them from the organization's billing. This also prevents them from gaining edit access to any Figma design files in the organization. Only an organization admin can upgrade their access.
- Click their FigJam role .
- Select Editor to upgrade them to an editor role and include them as a FigJam seat in the organization's next true-up. This allows them to gain edit access to FigJam files.
- Select Viewer - restricted to remove them from the organization's billing. This also prevents them from gaining edit access to any FigJam files in the organization. Only an organization admin can upgrade their access.
Note: Updating someone's role won't update their existing permissions on any files, projects, or teams. You can still control a member's access to each team individually.
If they have can edit permissions on teams, they may be able to perform some actions. Learn more about roles in an organization →
Remove from the organization
Remove members or guests to immediately revoke their access from the organization. This prevents them from accessing any teams, files, projects, or libraries in the organization.
There are a few things we recommend doing before you remove a member, including assigning ownership of any teams, projects, or files. Learn how to remove members and guests →
Grant admin access
Organization admins are members with extra administrative rights within the organization. They can view and adjust member and guest roles, view and manage the organization's billing, and adjust organization-wide settings.
You can only make a member an admin, it's not possible to give a guest of the organization admin access. Members have an email address that matches an organization domain.
Grant a member admin access to upgrade them to an organization admin.
- Click the next to the member.
- Select Grant admin access from the options.
View only admins
If you have admins that don't need edit access to teams and files, you can update their role to viewer-restricted. This will allow them to manage aspects of the organization without being included in the organization's billing.
- Use the search field to find the admin.
- In the Figma role column, click and select Viewer - restricted to remove their editor seat on Figma:
- In the FigJam role column, click and select Viewer - restricted to remove their editor seat on FigJam:
