Manage members and guests in an Organization
Before you start
Who can use this feature
Supported on Figma Organization plan.
Only Organization Admins can manage members and guests in an Organization.
Everyone in an Organization has both an account type and a role. These control:
- What people can access in the Organization
- If they can view or edit resources in the Organization
- If Figma includes them in the Organization's billing
You can have any combination of account type and role in an Organization. Learn more about roles and account types →
Account type
- Members are people in the Organization with an email address that matches the Organization's domain(s). Members can access other resources in the Organization.
- Organization Admins are members with extra administrative rights, they can manage and control admin aspects of the Organization.
- Guests are members with an email address that doesn't match any registered domains. Guests can only access resources you invite them to.
Role
There are three roles in an Organization: Viewer, Viewer Restricted, and Editor.
- Viewer is a provisional role within the Organization. Viewers can upgrade themselves to Editors through specific actions.
- Viewer Restricted roles can perform limited actions within an Organization.
- Editors can edit resources they have access to, and are included in the Organization's billing. Learn more about managing new editors in your billing →
Manage members
Organization Admins can manage members and guests in the Organization's Admin Settings.
- Open Figma in the file browser.
- Select Admin Settings in the sidebar.
- Select Members at the top of the screen.
From the Members tab, Organization Admins can:
- View a list of all members, admins, and guests in the Organization. Every member will have an icon, name, and email address.
- Badges will show next to members who are Admins, Guests, or Pending.
- Filter members by Role, Account type, or date of Last edit.
- Use the checkbox to find Editors that are New since last invoice.
- Sort results by Last edit, Last active, date Upgraded, Role, and SCIM member data (optional).
- Last edit: The last date and time the user took an edit action on a Figma file in the Organization space. This includes files in a user's Drafts.
- Last active: The last time they performed an action in Figma. For example: moving or renaming a file, publishing a library, etc. This is not their last login date.
- Use the Request CSV button to Figma will send a CSV file to the Admin's email, which lists all members in the Organization. This includes more member data including job title, date added, and teams.
If you have configured SCIM, Figma will also include SCIM member data in the export. This includes cost center, division, department, or employee member. - Use the Search field to find specific members and guests.
- Click the information icon to open the Recent Activity modal. This allows you to see the last five events in the member's history. For new Editors, this will show the date and reason for upgrade.
- Click to access more actions for each member:
- View user activity
- Copy email
- Grant user admin access
- Remove user
Bulk actions
Use the checkboxes next to each member to select members and apply actions in bulk. You can perform any of the following actions in bulk:
- Change role to upgrade or downgrade members or guest in bulks
- Copy emails to your clipboard
- Grant admin access to selected members and guests
- Remove users from the Organization
Invite members
There are a few ways to add members and guests to your Organization.
Note: There is no way to make someone with an external email address a member. This includes external contractors or people using their personal email address.
Learn more about roles and account types in an Organization →
Invite them to a resource
Any member can invite someone to a resource. Viewers can only invite Viewers, while Editors can invite Viewers or Editors.
Tip! If domain capture is off, you can invite users who already have Figma accounts. They can use the switcher to move between teams inside and outside the Organization.
Invite them to the Organization
You can only add members to the Organization itself, if domain capture is off. If domain capture is off, Organization Admins can add members directly to the Organization.
Note: Figma will give everyone you invite via this process a provisional Viewer role. You can update their access to Viewer Restricted or Editor once Figma shows them in the Members tab.
- Click on the Organization name in the file browser.
- Go to the Settings tab to open the Admin Settings.
- Select the Members tab.
- Click the Invite member button.
- Enter the member's company email address and click Send Invite.
- Figma will send an email to the member's email address. They can click the link in the email to join the Organization.
Note: You won't see the option to invite a member in your Admin Settings if domain capture is on. You will need to invite the member to a resource in the Organization, like a team or file.
If your Organization uses SAML SSO, you can also add them to your identity provider to add them to your Organization in Figma.
Add them via SAML SOO
If you have configured SAML SSO in your Organization, you can add members to your Organization via your identity provider.
Follow the links to third-party documentation below for detailed instructions on how to add members to your identity provider:
Downgrade members
If you do not want someone to be included in your Organization's billing you can downgrade their role to Viewer Restricted.
This will restrict their access and actions within the Organization. Learn more about what viewer restricted can and can't do →
- Use the search field to find the member or guest.
- Click Editor and select Viewer - Restricted.
- Figma will restrict their access in the Organization to can view access. This includes any files, projects, or libraries in the Organization.
Next time the member tries to share or edit a file, they will see an "Access Restricted" message.
Note: Restricted member can request an upgrade to Editor again. This will send a request to every Admin in the Organization, who can approve or reject the request.
Upgrade member roles
Upgrade a member to an Editor to allow them to edit resources in the Organization. Figma will include them as an Editor seat in your next billing true-up.
Upgrading a member's role to Editor won't affect their permissions on any files, projects, or teams. You can still control a member's access to each team individually.
- Use the search field to find the member or guest.
- Click Viewer and and select Editor.
- Figma will update their role in the Organization to Editor.
Note: If a member upgrades after you have finalized your current true-up, Figma will include them in your next true-up. Learn more about billing in an Organization →
Grant members admin access
Grant a member admin access to upgrade them to an Organization Admin.
- Click the next to the member.
- Select Grant Admin Access from the options
Learn more about what admins can and can't do →
Remove members
Remove members to immediately revoke their access from the Organization. This prevents them from accessing any teams, files, projects, or libraries in the Organization.
There are a few steps to take when removing a member or guest from an Organization.
Transfer teams, files and projects
We recommend you transfer ownership of a member's teams, files and projects, before you remove them. This allows you to select the new owner of those resources.
If you don't, Figma will transfer ownership to a team Admin or an Editor on a file or project.
Note: If there are no other Admins or Editors on those teams, files, or projects, those resources won't have an owner. Organization Admins can claim ownership of a team, once they have ownership of the team they can claim and manage any projects.
Remove members from Figma
Remove the member from the Members tab in the Admin Settings.
- Use the search field to find the member or guest.
- Click and select Remove.
- Check the box next to I understand that this action isn't reversible and click Remove member.
Remove members via SAML SSO or Google SSO
If your Organization members are configured via SAML SSO, you will also need to remove the user from your identity provider.
This isn't something that we can help you with directly, but we've rounded up some documentation from supported providers below.
- Add or Delete Users in Azure Active Directory
- Suspending or Deleting Users in OneLogin
- Activate and Deactivate Users in Okta
To remove someone from your GSuite organization, check out Google's Delete a user from your organization article .
View and manage shared projects
Anything within the Organization space is the Organization's intellectual property, this includes member Drafts.
When you remove a member from an Organization, Figma moves any files from the member's Drafts to the Shared Projects folder. This locks those files and projects for any other collaborators with access to them
Admins will need to assign new owners to those resources before collaborators can continue to edit them.
- Open Figma in the file browser and select Shared Projects in the sidebar.
- Find the member's drafts you want to manage. It will look something like
Name's (email@address.com) Deleted Drafts
- You'll need to move the folder to a Team before you can access the files within it. Click on the folder name and select Add to favorites from the options.
- Figma will add the project to the sidebar. Click and hold on the folder in the file browser and drag it to a new team.