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• Guide to Organization Admin

  Before you start

  Who can use this feature

  Users on Figma Organization plans

  Only Organization Admins have access to everything in the Admin Console

  Figma Organization gives you greater control over shared resources, including plugins, fonts, and organization-wide libraries.

  Organization Admins can manage every aspect of the Organization in the Admin Settings. Adjust members, view teams, monitor activity, manage billing, and access security settings.

  1. Open Figma in the file browser.
  2. Make sure you are in the Organization space. Use the Organization selector to switch between your Personal space, and any Organization spaces.
  3. Click Admin Settings under the Organization name in the sidebar.
  4. Use the tabs at the top to go to the Dashboard, Teams, Members, Activity, Billing, Resources, or Settings pages.

  Watch the video below for an overview of the Admin Settings. Or, read on to find out more about each page in an Organization's Admin Settings.

  Dashboard

  The Dashboard lets Organization Admins see an overview of the Organization, including:

  • Organization name and logo
  • Total number of teams in the Organization
  • Total number of members (including Admins and Guests) in the Organization
  • Billing summary including any upcoming invoices and true-ups
  • Summary of any new members in your Organization

  

  Note: The alert lets Organization Admins know of an upcoming billing true-up.

  Want to change the image for the Organization? Hover over the current image until the appears. Click to select another image from your computer.

  Teams

  You can create an unlimited number of teams in an Organization. Define how Organization members can find and join teams with Org access; choose from open, closed, or secret teams.

  Organization Admins don't have access to every team in the Organization by default. You will need to be an Admin on a team to manage it.

  On the Teams page, Organization Admins can:

  • View a list of open and closed teams in the Organization. Admins can only see secret teams they are a member of.
  • Claim ownership of any teams in the Organization that no longer have an owner. This allows Admins to assign new owners or redistribute files and projects.

  Learn more about managing teams in an Organization →

  Members

  Organization Admins can manage members and guests in the Organization from the Members tab.

  • Search for members
  • Filter members by role and account type
  • Change a member's role or permissions in the Organization
  • Grant members admin access
  • View and manage new Editors for true-ups
  • Remove members from the Organization
  • Export a CSV of all member and guest data

  Learn more about managing members and guests →

  Activity

  Activity logs give Organization Admins a record of how members and guests are using and editing files and resources in the Organization.

  Organization Admins can use activity to:

  • See who is accessing, copying and sharing files in the Organization.
  • Decide who should have edit access and be included in the Organization's billing.
  • Track members creating, joining, leaving, and deleting teams.
  • Track changes made to team, file, and project permissions.
  • Monitor changes made to the Organization by other Admins.
  • Identify and prevent misuse of Organization resources.

  Admins can export a record of all activity for a specific date range. As well as filter activity by member or guest, event type, and team.

  Learn more about tracked events and activity logs →

  Billing

  Figma bills Organizations on an annual subscription. Every quarter, Figma runs a true-up to allow Organizations to purchase extra Editor seats.

  The Billing tab allows Organization Admins to:

  • View past and upcoming invoices
  • Adjust the billing contact for the Organization
  • Manage quarterly true-ups

  Learn more about billing and true-ups →

  Resources

  Organization Admins can manage Libraries, Fonts, and Plugins in the Resources page.

  Libraries

  Libraries are Figma files that contain the Styles and Components for a brand, project, or company. They're Figma's version of a design system.

  In an Organization, you can choose to share libraries in a specific team or across the entire Organization.

  Choose default libraries

  Admins can choose which libraries to make available to members in the Organization. Guests will only have access to libraries they have been invited to.

  When you enable a library, you can:

  • Access Components from the Assets panel of files in the Organization.
  • Access Styles in the Style picker for any relevant properties.

  Choose default libraries from the Resource page in the Organization's Admin Settings:

  1. Select the Libraries tab.

  2. Click to toggle a library on. Click to toggle a library off.

     

  3. Figma will prompt you to share the file with the Organization. Select Change Privacy and enable to allow members to access the library.

     

  4. Figma will make the library available in any Organization files.

  Tip! Members of Organizations also get access to design system analytics. These analytics allow you to track how members of your Organization are using Components in files. Learn more about design system analytics →

  Note: Use a file's link sharing settings to define how members of the Organization can find and interact with files. Use this approach to share non-library files with anyone in your Organization. Learn more about sharing links in an Organization →

  Fonts

  Figma gives you access to an extensive catalog of Google Web Fonts. You can also use the Desktop app or the Figma Font Helper to access local fonts alongside Figma's default fonts.

  Figma Organizations can upload and share custom fonts in the Organization. Share fonts in a specific team, or across the entire Organization.

  • Organization Admins can upload fonts to the entire Organization.
  • Team Admins can upload fonts to a specific team.
  • No need to share, install or update fonts for individual users.
  • Chromebook and Linux users can access custom fonts.

  You can only upload fonts in .TTF and .OTF format. It's not possible to upload web fonts.

  Learn more about sharing fonts in an Organization →

  Plugins

  Plugins are third-party scripts or applications that extend the functionality of an application. Figma plugins run in the editor and let you to perform tasks within files.

  In a Figma Organization, you have access to extra features that control how members use and share plugins.

  • Create private plugins for internal use.
  • Turn on the plugin approve list to control which public plugins members can use within the Organization space. Add and remove plugins from the approve list.
  • Install or uninstall plugins for everyone in the Organization.

  

  Learn more about managing plugins in an Organization →

  Settings

  Control privacy and security of your Organization, including domains, authentication, and resource restrictions.

  Organization profile

  Adjust the Organization's profile in the Figma Community.

  • Update the Organization's profile handle to choose another handle.
  • Delete the Organization's profile to remove it from the Figma Community.

  Learn more about the Figma Community →

  Domains

  View existing domains in the Organization. Contact Support to add other domains. Learn more about domains and domain capture →

  Login and provisioning

  • View or update the Organization's authentication settings: Learn more about authentication in Figma →
  • Set up SAML SSO with any of Figma's supported identity providers: Guide to SAML SSO →
  • Provision users for Figma with SCIM: Learn more about using SCIM with Figma →

  Other

  Turn off external link sharing in the Organization. This removes the Anyone with the link option in any Organization files.

  Turn on the plugin approve list to choose which plugins members can use. Learn more about managing plugins in an Organization →

  Tip! If you have SCIM set up, you can also select member metadata for your Organization. Click to choose which SCIM metadata shows on the Members tab. Choose from Cost center, Organization, division, and department.

  User data

  • Click to submit a request to delete user data in the Organization.
  • Click to submit a request to delete the entire Organization.

  

• Manage billing in an Organization

  Before you start

  Who can use this feature

  Supported on the Figma Organization plan.

  Only Organization Admins can manage an Organization's billing, members, and true-ups.

  Figma Organizations go beyond the team setup you may be used to in a Professional or Starter team. Instead of a single workspace for a team, you have a dedicated "Organization space".

  Everything in the Organization space is owned by the Organization. This includes files from individual's Drafts and every team within the Organization.

  As members can join many teams, Organization subscriptions are billed as a whole. Anyone with can edit access to a team, project, or file outside their drafts is included in the Organization's billing.

  In this article, we'll cover the billing model for Figma Organizations and step you through the process of a quarterly true-up.

  At the moment, Figma only collects sales tax in Russia, and selected states in the United States. Learn more about taxes in Figma →

  Billing overview

  • Organization Admins define how many Editor seats they need when they first upgrade to the Figma Organization plan. This will be the Organization's annual subscription.
  • To account for any new Editors in the Organization, Figma performs a true-up every three months. An Organization's first true-up will occur three months after the initial billing date.
  • During the billing period, members can add new Editors or upgrade existing users. Figma won't charge the Organization for any new Editors yet.
  • Four weeks before the true-up, Figma will send an email reminder to the billing contacts on file. This shows the number of Editors added since the last billing date.
  • Organization Admins can choose to keep new Editors as paid Editor seats or downgrade them to free Viewers - Restricted. You'll only need to buy extra seats if the Organization has more seats than the previous billing date.
  • Figma will send further reminders two weeks before the true-up. and again three days before true-up is due. During this time, Organization Admins can confirm the total number of Editors to lock the upcoming invoice.
  • On the true-up date, Figma will charge the Organization for any confirmed Editors. This is a prorated amount, which covers that seat for the rest of the billing period.
  • Figma will send the billing contacts a reminder 14 days before the annual subscription is due to renew. This allows the Organization to adjust the amount of Editor seas they want for their annual subscription.
  • Figma sends another reminder five days before the annual subscription is due to renew.

  Choose billing contacts

  Organizations can have any number of billing contacts. Figma sends notifications around billing to the billing contacts on file. This includes notifications around the Organization's true-up, as well as any outstanding payments.

  You can add anyone's email address as the billing contact. We recommend adding an Organization Admin, so they can manage the Organization's true-up, and any new Editors.

  To add billing contacts:

  1. Open Figma in the file browser.
  2. Select Admin Settings in the sidebar.
  3. Select Billing at the top of the page.
  4. Add the email addresses for your billing contacts, each separated by a comma.
  5. Click Submit when finished.

  Note: There is a 500 character limit for email addresses in your contact list. If your list of billing contacts exceeds this limit, we recommend creating an email alias for your billing notifications. This allows you to set one email in Figma, while making sure the correct people are notified.

  Manage billing

  Organization Admins can view and manage the Organization's billing in the Billing tab of the Organization's Admin Settings.

  1. Open Figma in the file browser.
  2. Select Admin Settings in the sidebar.
  3. Select Billing at the top of the page.

  Note: All invoices in Figma are in $USD. Invoices are currently only payable in $USD. References to totals and balances in the product and any documentation are in $USD.

  From here they can view details of the annual subscription, view and export previous invoices, and see the expected balance of any upcoming true-ups.

  1. View the date that your Next invoice will be issued
  2. View the number of New editors this quarter.
  3. View the Projected total. Click the information icon to see a breakdown of any extra Editors seats, pro-rated for the rest of the annual subscription.
  4. View the date of your next annual renewal, as well as the total number of editor seats.
  5. View the current billing contacts for the Organization. Click Change to update or add another email address.
  6. View a list of invoices relating to the Organization's annual subscription, as well as any quarterly true-ups. For each item you can:
     • View the Date
     • A Description of the invoice, is this for a quarterly true-up or the annual subscription.
     • See how many Editors invoiced for that period. If this is a true-up you'll only see extra seats purchased.
     • View the Billed amount in $USD.
     • See the status of the invoice. Click View invoice for paid invoices or Pay invoice for active or outstanding invoices.

  

  During a true-up, a banner will appear at the top of the Billing page. This gives you an overview of your upcoming invoice and prompts you to review any new Editors.

  • Click Review new editors to see any new Editors in the Members tab.
  • View the date your Next invoice will be issued on.
  • View the number of New editors this quarter. If there are less Editors since your last invoice, you'll see any Seats available.
  • View the Projected total. Click [ICON] to see a breakdown of any extra Editors seats, pro-rated for the rest of the annual subscription.

  

  Manage true-ups

  Figma will send email reminders to any billing contacts to let them know the number of Editors added since the last billing date. Three reminders are sent in total, at four weeks, two weeks, and 3 days.

  During this period, Organization Admins can review new Editors and choose to keep, downgrade, or remove them.

  Manage new Editors

  You can manage new Editors from the Members tab of the Organization's Admin Settings.

  Tip! You can also click the Review Editors button on the Billing page to open the Members tab and review members.

  1. Click on the Organization name in the sidebar.
  2. Click on Settings heading at the top of the page.
  3. Select Members in the admin console.
  4. Use the New since last invoice checkbox to filter results to new Editors.
  5. Click the information icon to open the Recent Activity modal. This allows you to see the last five events in the member's history. This will also show the date and reason for upgrade.
  6. For more details on their recent activity, click and select View user activity.
  7. To downgrade a member, click Editor and select Viewer - Restricted.
  8. To remove a member, click and select Remove.
  9. Click Confirm Editors to lock the invoice. Figma will include any Editors added after this point in the Organization's next quarterly true-up.

  Make payments

  There are two ways to pay for an Organization, via credit card or invoice. As you can only make one payment per invoice, you will need to pay in full.

  • Upgraded via a Figma Account Executive: pay for your Organization via invoice. You will have 30 days to pay the invoice.
  • Upgraded in the Figma product: Figma will already have your credit card on file and will charge the total due on the true-up date.

  Purchase orders

  Purchase orders are official documents that confirm the quantity and price for products and services. Businesses may require purchase orders for budget approval and tracking purposes.

  There isn't a dedicated process for managing purchase orders in the Figma product. However, you can ask Figma to include references to any purchase orders on your account invoices.

  You can submit these to Figma to include them on your invoice. Even if you have your own system for managing purchase orders, please reach out to your account manager or invoices@figma.com to co-ordinate.

  Note: You can submit as many purchase orders as you need within a quarter. Figma will only generate one invoice for every true-up.

  Pay invoices in Figma

  Payments must be made in full, it's not possible to apply more than one payment to an invoice.

  1. Open the Organization's Admin Settings and select the Billing tab.
  2. Click the Pay invoice button at the top of the page.
  3. Figma will open Stripe, where you can enter credit card details to pay for the invoice.
  4. Click View Invoice next to the true-up to view or download a copy of that invoice.
• Manage teams in an Organization

  Before you start

  Who can use this feature

  Supported on Figma Organization plan

  Only Team Admins can manage teams in an Organization.

  Organization Admins do not have admin access to every team in the Organization. You can only perform admin actions on teams if you are a Team Admin.

  Organization Admins can view a list of open and closed teams in the Organization. From here they can claim ownership of empty teams, and perform limited bulk actions.

  View teams in the Organization

  1. Open Figma in the file browser.
  2. Click Admin Settings in the sidebar.
  3. Select Teams at the top of the screen.

  

  From the Teams page, Organization Admins can:

  1. List of all teams in the Organization. For each team Figma will show:

     • Team name and icon
     • Current owner
     • Total projects
     • Total members
     • Current Organization access

  2. Click the heading to change the sort to ↑ ascending or ↓ descending order.

  3. Use the checkbox to filter results for Teams and projects without owners.

  4. Check the box next to the team to select it. Select multiple teams to apply actions in bulk.

  5. Use the Search field to find a specific team.

  6. Click Create new team to create a new team in the Organization.

  7. Click to see any available team-level actions.

     If you're a member of the team:

     • Leave team (if in team)
     • View projects
     • View team members
     • Rename team
     • Delete team

     If you're not a member of the team:

     • Join open teams
     • Request to join closed teams
     • Join team as owner for teams without owners

  Bulk actions

  Use the checkboxes next to each member to select members and apply actions in bulk. You can perform any of the following actions in bulk:

  • Join if they are all open teams
  • Request to join if they are all closed teams
  • Leave if you are a member of all teams
  • Delete if you're an admin of all teams

  Claim ownership of a team

  If there are no longer any members in a team, an Organization Admin can join the team as an owner. This applies to:

  • Teams with no owners or admins
  • Teams with no members
  • Secret teams with no owners, admins or members

  Join as a team owner from the Teams tab of the Organization's Admin Settings.

  1. Open Figma in the file browser.
  2. Click Admin Settings in the sidebar.
  3. Select Teams at the top of the screen.
  4. Check the Teams and projects without owners box.
  5. Click Join as Owner to join the team and claim ownership.
     • Move projects to another team
     • Move files to another team or project
     • Invite new Admins, Editors or Viewers to the team
     • Transfer ownership of the team
     • Delete files in the team
     • Delete the team permanently
• Monitor member and guest activity

  Before you start

  Who can use this feature

  Users on Figma Organization Plan

  Organization Admins can view member and guest activity.

  Activity logs provide a record of how members and guests in your Organization are using and interacting with files and shared resources.

  • View who is accessing, copying and sharing files.
  • Track changes made to teams.
  • Track changes made to team, project and file permissions.
  • View actions taken by specific members.
  • Monitor changes made by Organization Admins.
  • Identify and prevent misuse of Organization resources.

  View activity logs

  Admins are able to access activity logs from the Organization's Admin Settings.

  1. Open Figma in the file browser
  2. Click Admin Settings under the Organization's name in the sidebar.
  3. Select Activity at the top of the page.
  4. Use the filters to view specific activity:
     
     1. Member: Enter an Organization member’s email address to view their activity.
     2. Date: Enter a start and end date to see results for a specific date range.
     3. Events: use the dropdown provided to select a specific type of event. Learn more about what Figma tracks.
     4. Team: Select a team to view activity within that specific team.

  

  Export activity logs

  If you want to keep a record of your activity logs, you can export them to CSV. There are a few dates in the CSV file. Here's how you can interpret those:

  • Last active: The date and time the user was last active in Figma. This is not specific to edit actions and includes activity in the File Browser.
  • Last edit: The date and time the user last took an edit action on a Figma file in the Organization space. This includes files in a user's Drafts.
  • Last seen: The date and time the user last visited a Figma link.

  At the moment, it's only possible to filter by date for an export. If you have applied any other filters, these won't be taken into account for the export.

  1. Enter a start and end date to see results for a specific date range.
  2. Click Request CSV at the top of the page: 
  3. Figma will download a copy of your the activity log for that date range.

  View member activity

  You can also view the activity log for a specific member of the Organization. View a member's log from their record in the Members tab.

  1. Open Admin Settings > Members in Figma.
  2. Click and select View Activity Logs.
  3. Figma will open the Activity page with the member’s address entered.
  4. Use the Date, Event Type or Team fields and click Filter to filter the results further.
  5. Click the Export button to save a copy of the log as a CSV spreadsheet.

  Activity log events

  Figma will record the following information, for every event that is added to the Activity Log. Figma records and logs events for a maximum of 365 days.

  • Date and time the event occurred (in UTC)
  • IP address of the related user
  • User's actor Id e.g. "John Appleseed" or ”Figma Support”

  Tracked events

  • A new file is created
  • A file is viewed
  • If you view a publicly accessible file
  • A user deletes an existing file
  • A file is moved between teams or projects
  • A user views a Prototype
  • A user exports content from a file
  • A user duplicates a file
  • A user's file permissions are changed
  • A user's project permissions are changed
  • Someone makes a file publicly accessible (link sharing)
  • A user joins a team
  • A user leaves a team
  • A new team is created
  • A team is deleted
  • Any Admin or member logs in to or signs out of their Figma account.

  Note: Figma doesn't record log in activities for guests of the Organization. Figma alsoe doesn't record when a member closes a browser window or exits Figma without logging out.

  Figma also records the following Organization Admin events:

  • An Organization Admin changes the Organization's membership settings, including changing the name, icon or any domains associated with the Organization.
  • An Organization Admin changes the Organization's log in and authentication settings. For example: when you enable or enforce log in via SAML SSO.
  • An Organization Admin updates a folder's sharing permissions.
  • An Organization Admin removes a member from the Organization.
• Manage fonts in an Organization

  Before you start

  Who can use this feature

  Supported on Figma Organization plan

  Only Organization Admin can upload fonts to the Organization.

  Only Team Admins can upload fonts to a team.

  Figma supports .TTF and .OTF fonts. Webfonts are not supported.

  Figma Organizations can upload and share custom fonts in the Organization. Share fonts in a specific team, or across the entire Organization.

  • Organization Admins can upload fonts to the entire Organization.
  • Team Admins can upload fonts to a specific team.
  • No need to share, install or update fonts for individual users.
  • Chromebook and Linux users can access custom fonts.

  You can only upload fonts in .TTF and .OTF format. It's not possible to upload or install web fonts. Access any fonts on your computer via the Figma Desktop app or Figma Font Helper.

  Warning: Admins should only upload fonts they own or have a license to use in Figma. Find out more in the Content and Content rights section of Figma’s Terms of Service

  Upload a font to the Organization

  Who can upload fonts to an Organization?

  Only Organization Admin can upload fonts to the Organization.

  Any Fonts you upload to the Organization will be available to everyone. Members of any team in the Organization can access and use these fonts.

  Fonts can only be uploaded to the Organization by an Organization Admin.

  1. Open Figma in the file browser.
  2. Select Admin Settings to open the Organization's settings.
  3. Select Resource and then Shared fonts:
  4. Click the Upload Fonts button:
  5. Select the font file from your computer. You can select as many font files as you want. Click Open to select the fonts.
  6. Confirm you have the necessary rights and licenses to use the font(s). Click Upload to start the upload process. The font will now be available in the font picker for files in the Organization.

  Note: Figma will let you know if you already have fonts uploaded with that font family name. Click Skip to leave the font out of the upload, or Replace to update the existing font.

  Upload a font to a team

  Who can upload a font to a team?

  Only Team Admins can upload fonts to a team.

  1. Open the file browser and select the team in the sidebar.
  2. Click on the Settings tab.
  3. Click the Manage Shared Fonts link.
  4. Figma will show you a list of all the fonts available in that team, including the Font Family, Style, Version and a Sample of the font.
  5. Click the in the top-right corner to add a font.
  6. Select the font file from your computer and then Open to select. You can select as many font files as you want.
  7. Check the box to confirm you have the necessary rights and licenses to use the font(s).
  8. Click Upload to start the upload process. The font will now be available in the font picker in any files in that team.
• Request upgrades in an Organization

  Before you start

  Who can use this feature

  Anyone on the Figma Organization plan

  Users with Admin access can adjust a member's role in the Organization.

  Everyone in an Organization has both an account type and a role. They control what resources you can access and how you can interact with them.

  Your role also determines if you're included in the Organization's billing. Learn more about permissions in an Organization →

  Find your role and account type

  View your role and account type in your account Settings.

  1. Open Figma in the file browser.
  2. Click on your name in your global settings to open your account.
  3. Select the Settings tab and scroll down to the Organizations section.
  4. View the name of the Organization, your role, and your account type.

  

  Request an upgrade

  If you have a Viewer or Viewer Restricted role, you can request to upgrade to an Editor role.

  This won't give you edit access to every team or resource in the Organization, just the resources you have been given can edit access to.

  You can request an upgrade via your account settings, or when joining a closed team.

  Account Settings

  1. Click the Request Upgrade link next to your role.
  2. Add a message to explain why you are requesting the upgrade and click Send.
  3. Figma will send an email to all Admins of the Organization. Only an Organization Admin can decide whether to approve or deny your request.
  4. If an Admin accepts your request, you role will be upgraded to Editor. If they deny your request, your role won't change.

  Request to join a team

  When you request to join a closed team, you can ask for can view or can edit access. An Admin on that team will approve or deny your request.

  1. Open Figma in the file browser.
  2. Click on the Organization's name in the sidebar.
  3. Figma will display a list of open and closed teams in the organization. Click Request to join on the relevant team.
  4. Click the and select can view (Viewer) or can edit (Editor) access.
  5. Add an explanation for why you need access to the team (optional).
  6. Click Request Access to send the request.
  7. Figma will send a notification to thee Admins of that team. If an Admin accepts your request, you role will be upgraded to Editor. If they deny your request, your role won't change.

  Tip! If you don't agree with an Admin's decision, we recommend reaching out to your manager or an Organization Admin.

  Find Organization Admins

  You can find out which members of your Organization are Admins in Figma.

  1. Open Figma in the file browser.
  2. Click on the Organization's name in the sidebar.
  3. Figma will list Admins on the right side of the page.

  

  For team and Organization Admins

  If you are an Organization or Team Admin you can approve or reject a member's upgrade request.

  1. Open your inbox and find the request email.
     • Click the Approve request button to upgrade the member to an Editor.
     • Click the Reject access button to reject the request. The member's role will remain at Viewer Restricted.
  2. Figma will send the member an email and an in-app notification to let them know the outcome of their request.

  You can change a member's role in your Organization's Admin Settings. Learn more about managing members as an Organization Admin →