Manage members and guests in an organization

    Before you start

    Who can use this feature

    Supported on Figma Organization plan.

    Only Organization Admins can manage members and guests in an organization.

    Everyone in an organization has both an account type and a role. These control:

    • What people can access in the organization.
    • If they can view or edit resources in the organization.
    • If Figma includes them in the organization's billing.

    You can have any combination of account type and role in an organization. Learn more about roles and account types →

    Account type

    • Members are people in the organization with an email address that matches any of the organization's domain(s). Members can access other resources in the organization.
    • Organization admins are members with extra administrative rights, they can manage and control extra settings within the organization.
    • Guests are members with an email address that doesn't match any registered domains. Guests can only access resources you invite them to.

    Role

    There are three roles in an organization: viewer, viewer - restricted, and editor.

    Manage members

    Organization admins can manage members and guests in the organization's Admin settings.

    1. Open Figma in the file browser.
    2. Select Admin settings in the sidebar.
    3. Select Members at the top of the screen.

    Manage_members_and_guests_in_the_Members_tab_in_the_Organization_s_Admin_Settings__1_.png

    From the Members tab, organization admins can:

    1. View a list of all members, admins, and guests in the organization. Every member will have an icon, name, and email address.
    2. Badges will show next to members who are admins, guests, or pending.
    3. Filter members by Role, Account type, or date of Last edit.
    4. Use the checkbox to find Editors that are New since last invoice.
    5. Sort results by Last edit, Last active, date Upgraded, Role, and SCIM member data (optional).
      • Last edit: The last date and time the user took an edit action on a Figma file in the Organization space. This includes files in a user's drafts.
      • Last active: The last time they performed an action in Figma. For example: moving or renaming a file, publishing a library, etc. This is not their last login date.
    6. Use the Request CSV button to Figma will send a CSV file to the admin's email address, which lists all members in the organization. This includes more member data including job title, date added, and teams.
      If you have configured SCIM, Figma will also include SCIM member data in the export. This includes cost center, division, department, or employee member.
    7. Use the Search field to find specific members and guests.
    8. Click the information icon to open the Recent activity modal ↓
    9. Click to access more actions for each member:
      • View user activity
      • Copy email
      • Grant user admin access
      • Remove user

    Bulk actions

    Use the checkboxes next to each member to select members and apply actions in bulk. You can perform any of the following actions in bulk:

    • Change role to upgrade or downgrade members or guest in bulks
    • Copy emails to your clipboard
    • Grant admin access to selected members and guests
    • Remove users from the Organization

    View activity and access

    At the top of the modal view a summary for that member, this includes their profile picture, name, and email address, as well as their current access within the organization.

    There are two tabs in this modal:

    Side by side view of the contents of the (1) recent activity and (2) guest access modal for a guest in an organization

    • 1

      Recent activity

      View a snapshot of a member's activity to determine whether they need edit access to the organization.

      • View the last five events in the member's history. Figma will show the date, description of the activity or event, the team thee activity is related to, and the IP address of the user.
      • View the date and reason of their upgrade of any new or recently upgraded editors.
      • Click the See more activity button to open the Activity log with this member selected. Learn more about viewing member activity →
    • 2

      Guest access

      🚧 Caution: This feature is part of a phased rollout. If you don't see this tab in your Figma account then it's coming soon!

      If you view the recent activity for a guest of the organization, you can switch to the Guest access tab to see what resources they have access to.

      • View a list of the teams, projects, and files they can access in the organization.
      • See their current permissions across every resource.
      • Update their access or remove them from the organization.

    Invite members

    There are a few ways to add members and guests to your organization.

    Note: Anyone with an external email address will be a guest, there is no way to make someone with an external email address a member. This includes external contractors or people using their personal email address.

    Learn more about roles and account types in an organization →

    Invite them to a resource

    Any member or guest can invite someone to a resource. People can only invite others with permissions at or below their own permission level: viewers can invite other viewers; editors can invite viewers or editors.

    Tip! If domain capture is off, you can invite users who already have Figma accounts. They can use the switcher to move between teams inside and outside the Organization.

    Add them to the organization

    You can only add members to the organization itself, if domain capture is off. If domain capture is off, organization admins can add members directly to the organization.

    Note: Figma will give everyone you invite via this process a provisional viewer role. You can update their access to viewer restricted or editor once Figma shows them in the Members tab.

    1. Click on the Admin settings option beneath the organization nam in the sidebar.
    2. Select the Members tab and click the Invite member button in the top-right corner.
    3. Enter the member's company email address and click Send Invite.
    4. Figma will send an email to the member's email address. They can follow the link in the email to join the organization.

    Note: You won't see the option to invite a member in your Admin settings if domain capture is on. You will need to invite the member to a resource in the organization, like a team or file.

    If your organization uses SAML SSO, you can also add them to your identity provider to add them to your Figma Organization.

    Add them via SAML SOO

    If you have configured SAML SSO in your organization, you can add members to your organization via your identity provider.

    Follow the links to third-party documentation below for detailed instructions on how to add members to your identity provider:

    Downgrade members

    If you do not want someone to be included in your organization's billing you can downgrade their role to Viewer - restricted.

    This will restrict their access and actions within the organization. This includes any files, projects, or libraries in the organization. Learn more about what viewer restricted can and can't do →

    1. Use the search field to find the member or guest.
    2. In the Role column, click the next to editor and select Viewer - restricted.
    3. Next time the member tries to share or edit a file, they will see an "Access Restricted" message.

    Note: Restricted member can request an upgrade to Editor again. This will send a request to every Admin in the Organization, who can approve or reject the request.

    Upgrade member roles

    Upgrade a member to an editor to allow them to edit resources in the organization. Figma will include them as an editor seat in your next billing true-up.

    Upgrading a member's role to editor won't affect their permissions on any files, projects, or teams. You can still control a member's access to each team individually.

    1. Use the search field to find the member or guest.
    2. Click the next to Viewer and select Editor.

    Note: If a member upgrades after you have finalized your current true-up, Figma will include them in your next true-up. Learn more about billing in an Organization →

    Grant members admin access

    Grant a member admin access to upgrade them to an organization admin.

    1. Click the next to the member.
    2. Select Grant Admin Access from the options

    Learn more about what admins can and can't do →

    Remove members

    Remove members to immediately revoke their access from the organization. This prevents them from accessing any teams, files, projects, or libraries in the organization.

    There are a few steps to take when removing a member or guest from an organization.

    Transfer teams, files and projects

    We recommend you transfer ownership of a member's teams, files and projects, before you remove them. This allows you to select the new owner of those resources.

    If you don't, Figma will transfer ownership to a team Admin or an Editor on a file or project.

    Note: If there are no other admins or editors on those teams, files, or projects, those resources won't have an owner. Organization admins can claim ownership of a team, once they have ownership of the team they can claim and manage any projects.

    Remove members from Figma

    Remove the member from the Members tab in the Admin settings.

    1. Use the search field to find the member or guest.
    2. Click and select Remove.
    3. Check the box next to I understand that this action isn't reversible and click Remove member.

    Remove members via SAML SSO or Google SSO

    If your organization members are configured via SAML SSO, you will also need to remove the user from your identity provider.

    This isn't something that we can help you with directly, but we've rounded up some documentation from supported providers below.

    To remove someone from your GSuite organization, check out Google's Delete a user from your organization article .

    View and manage shared projects

    Anything within the organization space is the organization's intellectual property, this includes member drafts.

    When you remove a member from an organization, Figma moves any files from the member's drafts to the Shared Projects folder.

    This locks files and projects for any collaborators with access to them. Admins will need to assign new owners to those resources before collaborators can continue to edit them.

    1. Open Figma in the file browser and select Shared projects in the sidebar.
    2. Find the member's drafts you want to manage. It will look something like Name's (email@address.com) Deleted Drafts
    3. You'll need to move the folder to a team before you can access the files within it. Click on the folder name and select Add to favorites from the options.
    4. Figma will add the project to the sidebar. Click and hold on the folder in the file browser and drag it to a new team.

    Learn more about managing projects →

    Related Videos

    • Get started with Figma Organization

      Figma Organizations go beyond the team setup you may be used to in a Professional team. Instead of a single workspace for a team, you have a dedicated "Organization space".

      Everything in the Organization space is owned by the organization. This includes files from individual's Drafts and every team within the organization.

      We recommend reading through our Welcome to your Figma Organization guide to get started.

      Members and guests

      There are two levels of permissions in a Figma Organization, team permissions and organization permissions.

      Team permissions work the same way as they do in a Starter, Education, or Professional team.You'll likely be a member of multiple teams in the organization, you can have different permissions on each team.

      Everyone who interacts with an organization will also have an account type and a role.

      A person's account type defines how much of the organization they can access. A person's role defines If they can get edit access to teams, projects, or files. It also determines if they're included in the organization's billing

      Teams

      You can create as many teams as you need within an organization. Choose to map teams to your company's hierarchy, or create cross-functional teams for company-wide projects.

      Control how other members of the organization can find and access teams with Organization Access. There are three levels of organization access: open, closed, and secret.

      Teams in organizations also have access to extra features, like Design System Analytics, which allows you to track component usage across teams in your organization.

      Learn more about teams in an Organization →

      Resources

      Share libraries across the organization, and measure the adoption of your design system.

      Upload brand-specific fonts and share them with members across your organization. Learn how to upload fonts to an organization →

      Share files easily and with peace of mind with organization-specific link sharing settings. Learn how to share links to files in an organization →

      Control how people in your organization use and share plugins with private plugins and a plugin allow list. Learn how to manage public and private plugins →

      Learn how to share resources in an organization →

      Organization Administration

      Organization Admins can manage every aspect of the Organization in the organization's Admin Settings. They can adjust members, view teams, monitor activity, manage billing, and configure security settings.

      Figma Organization also gives you greater control over shared resources, like plugins, fonts, and organization-wide libraries.

      📖 Guide to Organization Admin →

      Organization Admins can manage members and guest within the organization.

      Learn how to manage members and guests →

      Organization Admins do not have admin access to every team in the Organization. You can only perform admin actions on teams if you are a Team Admin.

      Organization Admins can view a list of open and closed teams in the Organization. From here they can claim ownership of empty teams, and perform limited bulk actions.

      Learn how to interact with teams as an admin →

      Billing in an Organization

      As members can join many teams, Figma bills organizations as a whole. Anyone with can edit access to a team, project, or file outside their drafts is included in the organization's billing.

      Access and security

      Figma Organization gives you greater control over what's shared within your business.

      SAML SSO

      Organizations that need enhanced security requirements can configure SAML SSO.

      Security Assertion Markup Language (SAML) is a security standard for logging into applications.

      Single Sign On (SSO) allows users to log into many applications or websites via one set of login details.

      Set up SAML SSO with one of our dedicated providers:

      If your provider isn't listed above, you can set up a custom SAML SSO configuration:

    • Guide to organization administration

      Before you start

      Who can use this feature

      Supported on the Figma Organization plan

      Only organization admins can access and adjust an organization's Admin settings

      Are you an admin of a team? Check out our Guide to team administration →.

      Figma Organization gives you greater control over shared resources, including plugins, fonts, and organization-wide libraries.

      In this article we'll give you an overview of the admin settings in an organization. We'll explore how to adjust members, view teams, monitor activity, manage billing, and other organization settings.

      Organization admins can access the organization's Admin settings from the left sidebar in the file browser.

      Read on to find out more about each page and some links to further documentation, or watch the video below for a quick overview of each page.

      Tip! Make sure you are in the organization space. Use the organization selector to switch between your organization spaces and any external teams.

      Dashboard

      The Dashboard lets organization admins see an overview of the organization, including:

      • Organization name and logo
      • Total number of teams in the organization
      • Total number of members (including admins and guests) in the organization
      • Billing summary including any upcoming invoices and true-ups. The alert lets you know when your invoice is due.
      • Summary of any new members in your organization

      The Dashboard tab of the Organization Admin Settings

      Want to change the image for the organization? Hover over the current image until the appears. Click to select another image from your computer.

      Teams

      Create as many teams as you need in an organization. Define how members can find and join teams by setting their Org access; choose from open, closed, or secret teams. 

      Organization admins don't have access to every team in the organization by default. You will need to be an admin of that specific team to manage that team. Learn more about managing teams in an organization →

      From the Teams page an organization admins can:

      • View a list of open and closed teams in the organization. Admins can only see secret teams they are a member of.
      • Claim ownership of any teams in the organization that no longer have an owner. This allows admins to assign new owners or redistribute files and projects.

      Members

      Organization admins can manage members and guests in the organization from the Members tab.

      • Search for members
      • Filter members by role and account type
      • Change a member's role or permissions in the organization
      • Grant members admin access
      • View and manage new editors for true-ups
      • View recent activity for members and guests
      • See what resources guests have access to
      • Remove members from the organization
      • Export a CSV of all member and guest data

      Learn more about managing members and guests →

      Activity

      Activity logs give organization admins a record of how members and guests are using and editing files and resources in the organization.

      Organization admins can use activity to:

      • See who is accessing, copying and sharing files in the organization.
      • Decide who should have edit access and be included in the organization's billing.
      • Track members creating, joining, leaving, and deleting teams.
      • Track changes made to team, file, and project permissions.
      • Monitor changes made to the organization by other admins.
      • Identify and prevent misuse of organization resources.

      Admins can export a record of all activity by date, member, event type, and team. Learn more about tracked events and activity logs →

      Billing

      Figma bills organizations on an annual subscription. Every quarter, Figma runs a true-up to allow organizations to purchase extra editor seats.

      From the Billing tab an organization admin can:

      • View past and upcoming invoices.
      • Adjust the billing contact for the organization.
      • View new editors to the organization and manage quarterly true-ups.

      Learn more about billing and true-ups →

      Resources

      Figma Organizations allow you to easily share resources within your organization. Organization admins can view and manage these resources from the Resources page.

      Use the tabs to switch between Libraries, Fonts, and Plugins.

      Libraries

      Libraries are Figma files that contain the styles and components for a brand, project, or company. In an organization, you can choose to share libraries in a specific team or across the entire organization.

      Choose default libraries

      Admins can choose which libraries to make available to members of the organization. Guests will only have access to libraries you explicitly invite them to.

      When you enable a library, you can:

      • Access components from the Assets panel of files in the organization.
      • Access styles in the Style picker for any relevant properties.

      Choose default libraries from the Resource page in the organization's Admin settings:

      1. Select the Libraries tab.

      2. Click to toggle a library on. Click to toggle a library off.

        View libraries in the resources tab of the Admin Settings and use the toggle to enable the library for everyone

      3. Figma will prompt you to share the file with the organization. Select Change privacy and enable to allow members to access the library.

        Click Change privacy and enable button on the Enable Library for Organization dialog

      4. Figma will make the library available in any organization files.

      Tip! Members of organizations also get access to design system analytics. These analytics allow you to track how members of your organization are using components in files. Learn more about design system analytics →

      Note: Use a file's link sharing settings to define how members of the organization can find and interact with files. Use this approach to share non-library files with anyone in your organization. Learn more about sharing links in an Organization →

      Fonts

      Figma gives you access to an extensive catalog of Google Web Fonts. You can also use the desktop app or the Figma Font Helper to access local fonts alongside Figma's default fonts.

      Figma organizations can upload and share custom fonts in the organization. This removes the need to share, install, or update fonts for individual users, and allows Chromebook and Linux users to access custom fonts.

      Share fonts in a specific team, or across the entire organization:

      • Organization admins can upload fonts and share them with the entire organization.
      • Team admins can upload fonts to a specific team.

      You can only upload fonts in .TTF and .OTF format, it's not possible to upload web fonts. Learn more about sharing fonts in an organization →

      Plugins

      Plugins are third-party scripts or applications that extend the functionality of an application. Figma plugins run in the editor and let you to perform tasks within files.

      In a Figma Organization, you have access to extra features that control how members use and share plugins.

      • Create private plugins for internal use.
      • Turn on the plugin approve list to control which public plugins members can use within the organization space. Add and remove plugins from the approve list.
      • Install or uninstall plugins for everyone in the organization.

      Learn more about managing plugins in an organization →

      View any private plugins in the plugins tab of the Organization page

      Settings

      Control privacy and security of your organization, including domains, authentication, and resource restrictions.

      Organization profile

      Only organization admins can make changes to the organization's profile in the Figma Community. Learn more about the Figma Community →

      Domains

      View which domains are connected to your organization, this determines who can join your organization as a member. Learn more about domains and domain capture →

      Click the Contact Support option to ask the Figma Support team to add a new domain to your organization. 

      Login and provisioning

      Other

      Tip! If you have SCIM set up, you can also select which metadata to record for organization members. Click Member metadata and choose from Cost center, organization, division, or department. Figma will include this data in the Members tab. 

      User data

      • Click to submit a request to Delete user data in the organization.
      • Click to submit a request to Delete the entire organization.

      The Settings tab of the organization's Admin settings with settings for Figma Community, domains, login, resources and more

    • Manage teams in an organization

      Before you start

      Who can use this feature

      Supported on Figma Organization plan

      Only team admins can manage teams in an organization.

      One of the big benefits of Figma Organizations is that you can create as many teams as you need. Every team in Figma will have its own dedicated workspace, where team members can access team projects and files.

      Teams in an organization also have admins, these are team members with extra administration rights. They can manage members and shared resources like default libraries and custom fonts. Learn more about teams in an organization →

      Organizations admins and team admins are separate privileges and aren't interchangeable. Organizations admins don't have admin access to teams, but they can perform some administrative tasks around teams.

      In this article we'll cover managing teams in an organization as a team admin and an organization admin.

      I'm a team admin

      Team admins have can edit to the teams they manage. They can manage other member's permissions, shared resources like fonts and libraries, and delete the team itself.

      Manage team members

      View and manage members of your team in the Members tab of your team workspace.

      Members tab for a team in an organization which shows a table of members the disclosure menu is open for one member showing the available options

      1. View a member's profile picture, name and email address.
      2. Click Invite to add a member to your team. Members and guests can invite other members or guests at or below their permission level. For example: viewers can only invite viewers, editors can invite viewers or editors.
      3. View a team member's current team-level permissions. Click the <ICON> to make changes to their access:
        • Update their permissions to can view or can edit. Learn more about permissions in teams →
        • Select admin to make them an admin of the team, this will also give them can edit access to the team.
        • Select remove to revoke their access to the team. If the Org access of the team is open or closed, members can request to join the team again. To add a guest back to the team, you need to invite them again.

      Note: The members tab for a team in an organization only includes collaborators who have a role on the team itself. This doesn't include anyone who has a role on an individual file or project within that team.

      Manage resources

      In an organization, you can share both libraries and fonts within a team. Learn how to upload and manage fonts for a team in our Manage fonts in an organization article.

      To enable a library for a team in an organization:

      1. Click on the team name in the sidebar.

      2. Select the Setting tab at the top of the page.

      3. Click Enable libraries to open the libraries modal and view a list of available libraries.

        Use the toggles to enable or disable that library in the current file:

        Library on:

        Library off:

      4. Click to close the library modal.

      Delete a team

      Caution: When you delete a team in an organization, Figma will delete the team, as well as all files and projects in that team. This applies for all collaborators, not only you.

      The owner of a team, or a team admin can restore the deleted team. They will have 28 days to restore the team before Figma will permanently delete any files and projects.

      We recommend moving files and projects to another team first. Alternatively, you can transfer ownership of the team to another admin or editor ↑.

      1. Open the team in the file browser.
      2. Click the next to the team name in the toolbar. Select Delete team from the options.
      3. Enter the name of the team in the field provided and click Confirm delete.
      4. Figma will delete the team and any files or projects.

      Note: If there are no longer any team admins, an organization admin can join the team as an owner ↓. This allows them to promote another member to admin, or move files and project to another team.

      I'm an organization admin

      Organization admins won't have admin access to every team in the organization. Organization admins can only perform administrative actions for teams if they're an admin of that team.

      There are some things that organization admins can do:

      • View a list of open and closed teams in the organization.
      • Claim ownership of teams in the organization that don't currently have an owner.

      View teams in the organization

      Like all members of the organization, admins can view a list of open and closed teams from the organization page. They can also view a list of teams in the organization's Admin settings.

      This allows them to perform bulk actions or reassign ownership of teams without owners.

      1. From the file browser, click Admin settings in the left sidebar.
      2. Select Teams at the top of the screen.

      Note: In an organization, there are three levels of Org access: open, closed, and secret teams. Organization admins can only view open and closed teams, they won't be able to see secret teams, unless they're a member of that team. The can view activity logs relating to secret teams.

      From the Teams page, organization admins can:An annotated list of open and closed teams in the organization from the Teams tab of the Organization's Admin Settings

      1. View a list of all open and closed teams in the organization. For each team they can see the:

        • Team name and icon
        • Current owner
        • Total projects
        • Total members
        • Current Org access (Open, Closed, or Secret)

      2. Filter teams based on different criteria:

      3. Check the box next to the team to select it. Select multiple teams to apply actions in bulk. You can perform any of the following actions in bulk:

        • Join all open teams
        • Request to join closed teams
        • Leave teams of which they're a member
        • Delete teams they're an admin on

      4. Click the heading to change the sort to ↑ ascending or ↓ descending order.

      5. Use the Search field to find a specific team.

      6. Click Create new team to create a new team in the organization.

      7. Click to see any available team-level actions.

        If you're a member of the team:

        • Leave team (if in team)
        • View projects
        • View team members
        • Rename team
        • Delete team

        If you're not a member of the team:

        • Join open teams
        • Request to join closed teams
        • Join team as owner for teams without owners

      Claim ownership of a team

      If there are no longer any members in a team, an organization admin can join the team as an owner. This applies to:

      • Teams with no owners or admins
      • Teams with no members
      • Secret teams with no owners, admins or members

      Join as a team owner from the Teams tab in the organization's Admin settings.

      1. From the file browser, click Admin settings in the sidebar.
      2. Select Teams at the top of the screen.
      3. Check the Teams and projects without owners box.
      4. Click Join as owner to join the team and claim ownership.
      5. From here organization admins can:
    • Monitor member and guest activity

      Before you start

      Who can use this feature

      Supported on the Figma Organization plan

      Organization admins can view member and guest activity.

      Activity logs provide a record of how members and guests of your organization are using and interacting with files and shared resources.

      • See who is accessing, copying and sharing files.
      • Track changes made to teams.
      • Track changes made to team, project and file permissions.
      • View actions taken by specific members.
      • Monitor changes to organization-level settings (made by organization admins).
      • Identify and prevent misuse of any organization resources.

      View activity logs

      Organization admins are able to access activity logs in the Activity tab of the organization's Admin settings.

      1. From the file browser, select Admin settings under the Organization's name in the sidebar.
      2. Click the Activity header at the top of the screen to open the activity log.
      3. Use the fields to filter results by your desired criteria. Choose from:
        1. Member: Enter a person’s email address to view their activity.
        2. Date: Enter a start and end date to see results for a specific date range.
        3. Events: use the dropdown provided to select a specific type of event. Learn more about what Figma tracks ↓
        4. Team: Select a team to view activity within that specific team.

      Tip! Admins can also view recent activity for a specific member or guest in the Members tab. If they click to see more activity, Figma will open the Activity tab with that person's email address already populated.

      Use the fields in the activity tab to filter results

      Export activity logs

      You can export a copy of your activity logs, which includes all the data in your activity logs. This is great if you want to back up this information or dig further into events.

      When you request a CSV export, Figma will ignore any filters you've applied and export your entire activity log for the selected date range.

      1. Enter a start and end date to see results for a specific date range.
      2. Click Request CSV in the top-right corner of the screen.
      3. Figma will download a CSV to your designated downloads folder.

      There are a few different dates we reference in the CSV file:

      • Last active: The date and time the user was last active in Figma. This is not specific to edit actions and includes activity in the file browser.
      • Last edit: The date and time the user last took an edit action on a Figma file in the organization space. This includes files in a user's drafts.
      • Last seen: The date and time the user last visited a Figma link.

      Click request CSV to download a copy of all activity in CSV format

      Activity log events

      Figma will record the following information, for every event that is added to the Activity Log. Figma records and logs events for a maximum of 365 days.

      • Date and time the event occurred. All times are shown in Coordinated Universal Time (UTC).
      • IP address of the related user
      • User's actor Id. For example: John Appleseed or Figma Support

      Tracked events

      • A new file is created
      • A file is viewed
      • If you view a publicly accessible file
      • A user deletes an existing file
      • A file is moved between teams or projects
      • A user views a Prototype
      • A user exports content from a file
      • A user duplicates a file
      • A user's file permissions are changed
      • A user's project permissions are changed
      • Someone makes a file publicly accessible (link sharing)
      • A user joins a team
      • A user leaves a team
      • A new team is created
      • A team is deleted
      • Any Admin or member logs in to or signs out of their Figma account.

      Figma also records the following events made my organization admins:

      • An admin changes the organization's membership settings, including changing the name, icon or any domains associated with the organization.
      • An admin changes the organization's authentication settings. For example: when you enable or enforce log in via SAML SSO.
      • An admin updates the permissions of a shared resource.
      • An admin removes a member from the organization.

      Note: There are a few events worth mentioning that Figma doesn't record:

      • Any log in activities for guests of the organization.
      • When a member closes a browser window or exits Figma without logging out.
    • Manage fonts in an Organization

      Before you start

      Who can use this feature

      Supported on Figma Organization plan

      Only Organization Admin can upload fonts to the Organization.

      Only Team Admins can upload fonts to a team.

      Figma supports .TTF and .OTF fonts. Webfonts are not supported.

      Figma Organizations can upload and share custom fonts in the Organization. Share fonts in a specific team, or across the entire Organization.

      • Organization Admins can upload fonts to the entire Organization.
      • Team Admins can upload fonts to a specific team.
      • No need to share, install or update fonts for individual users.
      • Chromebook and Linux users can access custom fonts.

      You can only upload fonts in .TTF and .OTF format. It's not possible to upload or install web fonts. Access any fonts on your computer via the Figma Desktop app or Figma Font Helper.

      Warning: Admins should only upload fonts they own or have a license to use in Figma. Find out more in the Content and Content rights section of Figma’s Terms of Service

      Upload a font to the Organization

      Who can upload fonts to an Organization?

      Only Organization Admin can upload fonts to the Organization.

      Any Fonts you upload to the Organization will be available to everyone. Members of any team in the Organization can access and use these fonts.

      Fonts can only be uploaded to the Organization by an Organization Admin.

      1. Open Figma in the file browser.
      2. Select Admin Settings to open the Organization's settings.
      3. Select Resource and then Shared fonts: The resources tab of the Organizations Admin Settings with the Shared fonts tab selected
      4. Click the Upload Fonts button: Click upload fonts in the resources tab of the Organizations Admin settings
      5. Select the font file from your computer. You can select as many font files as you want. Click Open to select the fonts.
      6. Confirm you have the necessary rights and licenses to use the font(s). Click Upload to start the upload process. The font will now be available in the font picker for files in the Organization.

      Note: Figma will let you know if you already have fonts uploaded with that font family name. Click Skip to leave the font out of the upload, or Replace to update the existing font.

      Upload a font to a team

      Who can upload a font to a team?

      Only Team Admins can upload fonts to a team.

      1. Open the file browser and select the team in the sidebar.
      2. Click on the Settings tab.
      3. Click the Manage Shared Fonts link.
      4. Figma will show you a list of all the fonts available in that team, including the Font Family, Style, Version and a Sample of the font.
      5. Click the in the top-right corner to add a font.
      6. Select the font file from your computer and then Open to select. You can select as many font files as you want.
      7. Check the box to confirm you have the necessary rights and licenses to use the font(s).
      8. Click Upload to start the upload process. The font will now be available in the font picker in any files in that team.
    • Request upgrades in an organization

      Before you start

      Who can use this feature

      Anyone on the Figma Organization plan

      Only Organization Admins can change a member's role in the Organization.

      Everyone who interacts with an organization will also have an account type and a role. Only Organization Admins can manage these permissions.

      In this article, we are focusing on upgrading roles in an organization. Learn more about permissions in an organization →

      Roles in a Figma Organization

      A person's role determines:

      • If they can get edit access to teams, projects, or files
      • If they're included in the Organization's billing

      There are three roles:

      • Viewer is a provisional role that removes barriers to collaboration. Viewers can view and comment on resources in the organization. Viewers can also upgrade themselves when they perform any of the upgrade actions.
      • Viewer Restricted is a role that can only perform limited actions within an Organization. They can't upgrade themselves, so they will need an Organization Admin to upgrade their access.
      • Editor is a role for members with can edit access to at least one team, project or file. They can't edit all resources in the organization, just the ones they have edit access to. Figma only includes Editors in the organization's billing.

      There are a few ways members and guests can be assigned roles:

      • If you upgrade to Figma Organization from a Professional team, anyone with an existing Editor role on any teams or files will be made an Editor in the organization.
      • When you add people to your organization, via domain capture or manual invitation, Figma will give them a provisional Viewer role. Organization Admins can update a member's role after adding them to the organization.
      • If you use SAML SSO with Figma, you can provision user roles and cost centers using SCIM. Learn more about SAML SSO and SCIM →

      Note: You can have any combination of account type and role in an organization. That includes Guests who are Editors, or Organization Admins with Viewer Restricted access.

      Upgrade member or guest roles

      Organization Admins can upgrade a member's role to Editor, or downgrade them to Viewer Restricted in the organization's Admin Settings. Learn more about managing members as an Organization Admin →

      Tip! Figma allows Organization Admins to view and manage new Editors via quarterly true-ups. Admins can restrict a member's access to remove them from the Organization's billing. Learn how to manage billing in an organization →

      Upgrade from Viewer

      Viewer is a provisional role, which mean Figma doesn't place any restrictions on upgrading. Anyone with a Viewer role can upgrade to an Editor role by performing any of the following actions:

      • Share a file from their Drafts with another member of the Organization. This needs to be from their Drafts in the Organization space.
      • Click the Edit file button when they open an edit link for a file.
      • Create a new team or new project in the organization space.
      • Request to join a closed team as an Editor. A team Admin will need to accept their request.
      • Join a team that doesn't have any existing Editors.

      Other Editors in a team can also upgrade Viewers by inviting them to teams or files as Editors. This also applies when updating a collaborator's permissions from Can view to Can edit.

      Upgrade from Viewer Restricted

      Note: Organization Admins are the only ones who can upgrade anyone with a Viewer Restricted role to an Editor.

      Figma will give anyone with a Viewer Restricted role the opportunity to request an upgrade, if they attempt the following actions:

      • Share a file from their Drafts with another member of the organization. This needs to be from their Drafts in the Organization space.
      • Click the Edit file button when they open an edit link for a file.
      • Create a new team or new project in the organization space.
      • Request to join a closed team as an Editor. A team Admin will need to accept their request.
      • Join a team that doesn't have any existing Editors.

      An Organization Admin will need to approve their request before they can gain edit access.

      Request an upgrade

      If you have a Viewer Restricted role, you can request to upgrade to an Editor role. You can submit an upgrade request via your account settings, or from a restricted access message.

      View your role and account type

      View your role and account type in your account Settings.

      Note: Upgrading your organization permissions won't give you edit access to every team or resource in the organization, just the resources you currently have or will have can edit access to.

      1. Open Figma in the file browser.
      2. Click on your name in your global settings to open your account.
      3. Select the Settings tab and scroll down to the Organizations section.
      4. View the name of the organization, your role, and your account type.
      5. Click the Request Upgrade link next to your role.

      The Settings tab in a users account with the cursor in the Organization section where you can see their current role and account type

      Request upgrade

      From the Request upgrade modal:Request upgrade modal with checkboxes to select admins and a field to add a reason for your request. There are two buttons to Cancel or Request upgrade.png

      1. Use the checkboxes to choose which admin(s) you'd like to send your requests to.
      2. Add a message to explain why you are requesting the upgrade.
      3. Click the Request upgrade button.
      4. Figma will send an email to the admin(s) you selected.
      5. Figma will notify you of the admin's response via in-app notification. If an admin accepts your request, you'll be upgraded to an Editor. If they deny your request, your role won't change.

      Contact Organization Admins If you don't agree with an Admin's decision, we recommend reaching out to your manager or an Organization Admin.

      Figma will include the email address of the Admin who declined your request in the notification. You can use this to reach out to them directly via email.

      You can also find other Admins in your organization from your organization page in the file browser. Figma will list Admins on the right side of the page. The Organization page in the file browser which shows a list of Admins on the right side

    • Claim ownership of a project

      Before you start

      Who can use this feature

      Users on the Figma Organization Plan

      Only a Team Admin or the Team Owner can claim ownership of a project.

      If there is no longer an owner of a project, the Team Owner or a Team Admin can join the project as the owner.

      This applies to:

      • Projects shared with the entire Team without an Owner
      • Private projects without an Owner
      • View-only projects without an Owner

      Claim ownership of a Project

      Note: If the Team also has no Owner, an Organization Admin can claim ownership of the Team. This allows them to manage aspects of the Team, including the ownership of abandoned Projects.  

      1. Click on the team name in the file browser.
      2. Select the project from the grid or list.
      3. Click the Join as Owner button.

      Once you have joined the project, you can:

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