Manage roles in an organization

Figma has two products: Figma design and FigJam. Everyone in an organization has a role in each product. A person's seat type determines their billing status and how they can interact with design or FigJam files.

Who can manage roles

On the Organization plan, organization admins manage everyone's roles in the organization. They can review and confirm editors and finalize invoices for true-ups.

On the Enterprise plan, organization admins can delegate role management to billing admins. Billing admins manage roles for people in billing groups where they’re an admin. They can also review and confirm any new paid seats during a true-up.

View someone's current role

Explore a member's activity and upgrade event

1. View the dates of their Last edit and when they were Last active.

   • Click Last edit date to see the last Figma design and FigJam file they edited.
   • Click Last active to open the Recent activity modal for that person.

2. View their current Design role and FigJam role. If they’re an editor, you can see the date they were upgraded.

3. Click in the person's row and select View user activity. This opens the Recent activity modal.

   • View the Upgrade date and related Upgrade event.
   • View the last five events in the member's history. For each event, you'll see the date, activity description, related team, and the person's IP address .

   Note: Organization admins can also click See more activity to open the activity log with this member selected. This allows you to see a detailed history of that person’s activity within the organization. View member activity →

4. If the person is a guest, there is also a Guest access tab. This lets you see which teams, projects, and files the guest has access to.

   • If public links are enabled, you’ll see the guest can access those files.
   • View a list of the teams, projects, and files they can access.
   • View their permissions on each resource.

Upgrade or downgrade someone's role

Click their current Design role .

• Select Viewer - restricted (free) to prevent them from being able to edit Figma design files. They won’t have an editor seat on Figma design.
• Select Editor (paid) to allow them to edit Figma design files. This won’t affect their permissions on individual teams or files. They will contribute one Figma design editor seat.

Click their current FigJam role .

• Select Viewer - restricted (free) to prevent them from getting edit access to FigJam files. They won’t have an editor seat on Figma design.
• Select Editor (paid) to allow them to edit FigJam files. This won’t affect their permissions on individual teams or files. They will contribute one FigJam editor seat.