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• Projects in Figma

  Before you start

  Who can use this feature

  Projects are only available in teams.

  Users on Education, Professional, and Organization Figma plans have unlimited projects. Users on Starter teams can create up to 2 projects.

  You can only create projects in teams. You can't create projects within your Drafts.

  Projects allow you to group your related design files together in a single space, like a folder in a file system.

  Projects are only available in teams. Create teams for your own work, or for collaborating within a group.

  • In a Starter Team, you can create up to 2 Projects.
  • In a Professional Team, you can create Unlimited Projects.
  • In an Organization, you can create Unlimited Teams and Unlimited Projects.

  Tip! Create a free Starter team to create projects. projects can only be created within teams. It's not possible to create projects in your Drafts.

  Project structure

  There are five levels of file structure available in Figma:

  1. Organization (Figma Organization plans only)
  2. Teams
  3. Projects
  4. Files
  5. Pages

  

  Use projects to group files in any way that makes sense to you. The way your company or agency is set up may also inform some of that structure.

  Some approaches we've seen for projects:

  • Client projects
  • Grouping resources e.g. brand assets or templates
  • Component libraries and design systems
  • Building interfaces and prototypes for new products
  • Files for usability or accessibility testing
  • Collections of an individual designers work within a team
  • Exploration outside of a current project's scope
  • Presentations and slide decks
  • Side hustles and personal projects
  • Maker week fun and games

  It's not possible to create subfolders within your projects. This is something to bear in mind when deciding how to structure your files and projects.

  Project pages

  Create projects from within your team page. Every project you create will then have its own project page.

  This allows members to access files within that project, in one place. This also gives you an opportunity to communicate the context behind the project.

  

  At the top of the project page you can perform some quick actions:

  • Rename the project
  • Share a project
  • Create a new file in the project
  • Favorite the project

  

  In the body of the project page you can see:

  1. Project name: Change the project's name by clicking on the project name at the top of the page. Select Rename from the options. 
  2. Project description: Add links to websites, external Files, or spec documents here. This gives collaborators greater insight and allows them to access other project resources.
  3. List of top contributors: Figma displays project members in order based on their interactions. Figma shows most active Editors at the top, so you know exactly who to talk to about a project.
  4. All Files in this project: Switch between List or Grid view, pin important Files to the top, or sort files based on your preference.

  

  Project permissions

  Generally, any projects created within a team will be accessible to all members of that team.

  Team members will be able to interact with any team projects based on their permissions. Learn more in our Manage permissions in a team article.

  You can also adjust the permissions for each project.

  You can use Advanced project permissions to create invite-only projects for sensitive or private work. Or, create Projects that members of that Team can only view.

  This allows you to give a team member permissions that are different from their general team access.

  You can also use this option to invite someone from outside of the team to a specific project without inviting them to the entire team.

  Click the Share button on the project page to open the sharing modal for the project.

  From here you can:

  1. Invite Viewers and Editors to a project
  2. Adjust Permissions on a project
  3. Remove a Collaborator from a project
  4. Create private and view-only projects (Advanced project permissions)

  Advanced project permissions

  If you are a member of a Professional Team, you also have access to Advanced project permissions.

  These extra permissions allow you to create:

  • Private projects
  • View-only projects

  Learn more about creating invite-only or view-only projects.

• Favorite projects

  Before you start

  Who can use this feature

  Users on Any team plan can favorite projects

  Anyone with access to the project can favorite it

  Favorite important or current projects within your team, so you can easily access them from the File Browser. Your favorites will only apply to your account, not other members of your team.

  When you favorite a project, Figma will:

  • Add a star to the project on the team and project pages.
  • List the project(s) underneath the team name in the sidebar.

  

  This makes it easier for you to access those Projects from the File Browser.

  You can favorite a Project in a few different places:

  Team page

  1. Click on the team name in the File Browser.
  2. Find the project in your list of projects.
  3. Click the star next to the project.

  Project page

  Favorite projects while you are the project page. You can favorite a project from the header and the project name.

  Header

  1. Open the project in the File Browser.
  2. You can see your projects listed on the project page.
  3. Click the star icon next to the file count.

     

  Project name

  1. Open the project in the File Browser.
  2. In the header, click on the arrow next to the project name.
  3. Select Add to Favorites from the options.

  Click the favorite icon again to remove the project from your favorites.

• Pin a file to a project

  Before you start

  Who can use this feature

  Users on any team plan can pin projects

  Anyone with can edit access to the project can pin a file

  Pin important files and current work in progress to the top of your project page. This makes it easy to find and access those files. Use pinned files to:

  • Quickly access files without needing to search through all files in the project
  • Show collaborators where to start with a project
  • Find key files and information related to that project
  • Highlight current work that's ready for review
  • Feature templates, design systems, or UI kits

  Figma will pin a square thumbnail with the file's name, as well as the name of the person who pinned it.

  

  Note: It's not possible to adjust how Figma displays pinned Files, or change the order they appear in.

  Pin a project

  1. Open the project page in the File Browser
  2. Right-click on the file and choose Pin to Project

     

  3. Figma will add the file to the Pinned section at the top of the page.

  Want to remove a Pinned File? Right-click on the File and select Remove from Pinned. You can do this from the Pinned location, or the File itself.

• Move, rename or delete projects

  Before you start

  Who can use this feature

  You can only create Projects in Teams. Users on Any team plan can use projects.

  Only Editors, Admins and Team Owners or Project Owners can make changes to Projects

  Make changes to your projects once you have created them. You can move projects between teams, as well as rename or delete projects.

  Move a project

  Favorited projects appear in the sidebar in the File Browser, this allows you to move them between teams you're a member of. You can temporarily favorite projects to move them to another team.

  Favorite the project

  1. Open the project page in the File Browser
  2. In the top-right corner, click the star icon
  3. Figma will add the project to the sidebar in the File Browser

  Move the project

  Now you can move the project to a new team.

  1. Click and hold the project name in the File Browser.
  2. Drag the project name so that it appears underneath the team name.
  3. Release to move the project. Click Move Project to confirm the location.

  Note: When you move a project to another team, Figma won't change the permissions on the project or files within in. Anyone who has explicit access to that project will still be able to access it - that is, anyone you can see listed in the sharing modal for that project. The same goes for files. Figma won't add them to the team itself.

  Rename a project

  Change the name of a project from the project page.

  1. Open the project page in the File Browser
  2. In the Toolbar, click the arrow next to the Project name.
  3. Select Rename from the options.
  4. The project name will now be editable. Enter a new name in the field provided.
  5. Click outside of the project name to apply.

  Delete a project

  If you no longer need a project, you can delete it. When you delete a project, Figma will move all the files in that project to your Deleted Files. You can find Deleted files in your Drafts.

  Note: It's not possible to restore deleted projects, or the files within them. It is possible to duplicate deleted files, but this won't include any comments or version history from the original file.

  1. Open the project in the File Browser.
  2. In the toolbar, click on the arrow next to the project name and select Delete from the options:
  3. Click Delete Project to confirm.
  4. Figma will then:
     • Remove that project from the team
     • Add any files from that project to the owner's Deleted Files folder.

  Only the owner of a file or project can delete a file forever. To permanently delete the files in a project:

  1. Go to the Deleted Files folder. 
  2. Right-click on the file and select Delete forever.
  3. Repeat for any other files that were in that project.

  Accidentally deleted a Project? We recommend that you duplicate any deleted files to your Drafts. Create a new project in your team and move those files into the team.

• Adjust permissions on a project

  Before you start

  Who can use this feature

  Users in Professional teams or Organizations

  Anyone with can edit access to the project to update permissions.

  Generally, any Projects created within a Team will be accessible to all Team Members.

  Team members will be able to interact with any project in the team based on their team permissions. You can:

  • Invite collaborators to the project
  • Change the team access for the project
  • Update an existing collaborator's permissions
  • Remove someone from the project

  Invite someone to the project

  1. Open the project in the File Browser
  2. Click the Share button in the top-right corner.
  3. Enter the collaborator's email in the Invite someone field.
  4. Click the arrow to set their access permissions:
     • Select can view to invite them as a Viewer.
     • Select can edit to invite them as an Editor.
       
  5. Click the X to close the share modal and return to the project.

  Note: When you invite someone as an Editor to a project, Figma will include them in your Editor count. Figma will use your Editor count to calculate your team (or Organization's) invoice. If they were already an Editor on the team, you won't incur any extra costs.

  Adjust an existing collaborator's permissions

  You can adjust an existing collaborator's permission on the project. This allows you to:

  • Upgrade a Viewer to an Editor
  • Downgrade an Editor to a Viewer

  Note: When you upgrade someone to an Editor on a project, we will include them in your Editor count. We will use your Editor count to calculate your team (or Organization's) invoice. If they were already an Editor on the team, you won't incur any extra costs.

  1. Open the project in the File Browser
  2. Click the Share button in the top-right corner.
  3. Click the arrow next to the member's current access.
     1. Select Can View to make them a Viewer
     2. Select Can Edit to make them an Editor

      

  4. Click the X to close the Sharing modal and return to the project page. 

  Adjust team access

  By default, every project you create in the team is accessible to the entire team. Team members can interact with the project based on their team permissions.

  In a Professional team, you can create an invite-only or view-only project. This

  1. Open the project in the File Browser
  2. Click the Share button in the top-right corner.
  3. Click the arrow next to Members of <Team Name>.
     • Select can edit to allow team members to access the project based on their Team permissions.
     • Select can view to create a view-only project.
     • Select remove team access to create an invite-only project. Only members  you have invited to the Project will be able to access it.
  4. Click the X to close the Sharing modal and return to the Project Page.

  Remove a collaborator

  You can also remove individual collaborators from the project.

  1. Open the project in the File Browser
  2. Click the Share button in the top-right corner.
  3. Click the arrow next to the member's current access.
  4. Select Remove from the options. Figma will remove that member's access to the Project.
  5. Click the X to close the share modal and return to the project.
• Transfer ownership of a project

  Before you start

  Who can use this feature

  You can only create projects in teams. You can transfer project ownership on any team plan. 

  Only the current Owner of the project can transfer ownership

  When you create a project, you will be the Owner of that project.

  You can choose to transfer ownership of the Project to another collaborator on your team. This will transfer the ownership of the project, and any files within it, to the new owner.

  This is perfect if you are leaving a team or project, or want to put someone else in charge.

  • Only the current Owner can transfer ownership of a project.
  • Owners can only transfer ownership to someone who is an existing collaborator on that project.

  It's also possible for Owners of a team to transfer ownership of the team. Learn more about transferring ownership of a team.

  Transfer ownership of a project

  Caution: This doesn't apply to any files you have in your Drafts. If you have files in your Drafts that you want to transfer, you will need to transfer ownership of those files individually.

  You could also choose to move those files to a team, or export and reimport them into another Figma account.

  1. Open the project in the File Browser
  2. Click the Share button at the top of the page. This will open the sharing modal for that project.
  3. Find the person you would like to transfer ownership to. You can only transfer ownership to someone who is an existing collaborator on that Project.
  4. Click the arrow next to the new Owner to adjust their permissions. Select Owner from the options:
  5. Click the Transfer ownership button to confirm. You can't undo this action.
  6. Figma will transfer ownership of the project, and any files, to the new owner. Figma won't change the project's. location or adjust your permissions on the project.
• Private and view only projects

  Before you start

  Who can use this feature

  Users on Professional , Education, or Figma Organization Plans

  You can only create projects in teams. You can't use advanced permissions in a Starter or Education team.

  Editors, Admins or Owners in teams can create invite-only or view-only projects.

  Upgrade to a Professional team to create projects with advanced permissions.

  If you are a member of a Professional team, then you also have access to advanced project permissions.

  Advanced project permissions

  Advanced project permissions allow you to create the following projects within a team:

  👀 View-only projects

  By default, only the Owner of the project can edit a view-only project.

  Team members can only view that project and any files within it. Even if they have can edit access to the rest of your team projects.

  The Owner of the project can still invite others to edit the project. This will require them to invite a collaborator to the project as an Editor.

  🔒 Invite-only projects

  Invite-only projects are private projects that aren't available to all members of the team. You can only access a private project if a collaborator invites you to it.

  This is perfect for projects which need a smaller group of collaborators, or for new secret products or features. A great example is a building and maintaining a design system.

  Tip! You can still publish Components from private projects to your Team Library. Only people with explicit access to that file and projects will be able to use those Components.

  Note: If you set a project's team access to Can edit, members can still only interact with that project based on their team permissions. Viewers will still only be able to view files in a Project with Edit permissions.

  

  Create a view-only project

  1. From the team workspace, click New Project in the top-right.
  2. Enter name in the field provided.
  3. Click the arrow next to the "Everyone at Team Name can Edit" setting.
  4. Select Everyone at <team name> can view to create a view-only project.
  5. Click Create Project to finish.

  Once you have created the project, you can invite specific team members to edit it.  Click the Share button on the project page to open the share modal for the project.
  
  

  Create an invite-only project

  1. From the team page, click New Project in the top-right.
  2. Enter a project name in the field provided.
  3. Click on the arrow next to the team access and select Invite only — let me choose who has access.
  4. Click Create Project.

  Invite members

  1. Click the Share button on the project page.
  2. Use the Invite someone field to share your private project with collaborators.
  3. Click Send Invite to generate an invitation.