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• Change access to a team in an organization

  Before you start

  Who can use this feature

  Available on the Organization and Enterprise plan.

  Admins only.

  Teams in an organization have three different access settings. These settings impact how people view and join teams.

  • Open
    Members can join open teams without requiring approval. Everyone who joins an open team gets can view permissions by default.
    
    
  • Closed 
    Members can see the name of your team in the organization or workspace. Members must request to join closed teams with either can view or can edit access. They must be approved by an admin before they can access files and projects in the team.
    
    
  • Secret 
    Secret teams are hidden from members. To join a secret team, members must be invited by an existing member.

  Update a team’s access settings

  Team admin Workspace or organization admin

  1. From the file browser, choose a team to update.
  2. Select the Settings tab.
  3. You'll see the current Access within organization and a description of the setting. Click the arrow to open the menu.
  4. Choose another access level for that team.

  1. Click on Admin settings in the file browser.
  2. Select the Teams tab.
  3. Navigate to the team you’d like to edit and click on the More menu.
  4. Hover over Edit org access and change the access level.
• Manage who can create a team in an organization

  Before you start

  Who can use this feature

  Available on the Enterprise plan.

  Organization admins only.

  Restricting who can create a team gives organization admins more control over how an organization grows over time.

  There are two options for managing who can create teams:

  1. Anyone: Any member of this organization can create teams
  2. Admins only: Only organization and workspace admins can create teams

  When you limit team creation to admins only, the option to create a new team will be deactivated for all members.

  

  Change who can create teams

  1. Click on Admin settings in the file browser.
  2. Select the Settings tab.
  3. Under Team management, click on Creating teams.
  4. Choose a setting and press Save.
• Approve organization widgets

  Who can use this feature

  Supported on the Organization and Enterprise plans.

  Only organization admins can manage approved widgets.

  Organization admins can control which widgets members can use in organization FigJam files.

  When enabled, members can only install and run widgets that are on the approved list. This includes any widgets members installed before the setting was enabled.

  Members can still view widgets outside this list in files outside the organization.

  Learn how to create private widgets →

  Enable approved widgets list

  1. Open the organization Figma.
  2. Select Admin settings in the sidebar and click the Settings tab.
  3. In the Other section, toggle on Approved widgets.

  Add approved widgets

  Adding a widget to the approve list allows organization members to install and run these widgets in organization FigJam files.

  Note: There isn't currently a way for members to request an approved widget in Figma. Members will need to contact an organization admin directly to add a widget to the approve list.

  1. Go to the widget listing that you want to approve.
  2. Click Copy link in the Share section to add the widget URL to your clipboard.
  3. Select Admin settings in the sidebar.
  4. Select Resources at the top of the page, then select Approved widgets.
  5. Click to add a widget to the approve list.
  6. Paste the widget link in the field provided and click Add to confirm. Figma will add the widget to the list of approved widgets.

  Remove approved widgets

  Removing widgets from the approve list will prevent members from using the widget in an organization files. That applies to any files within the organization space.

  Members can still use public widgets in their personal space.

  1. Select Admin settings in the sidebar.
  2. Select Resources at the top of the page, then select Approved widgets.
  3. Click next to the widget and select Remove widget.
  4. Figma will remove the widget from the approve list.

  Spotted a suspicious or inappropriate widget? Report the widget to the Figma team.

  1. Open the widget page and scroll to the bottom.
  2. Click the Flag as inappropriate link at the bottom of the page.
  3. Use the field provided to add any relevant details then click Send message.
• Manage drafts of deleted members

  Before you start

  Who can use this feature

  Supported on the Organization and Enterprise plans.

  Organization admins can view and manage deleted drafts from Shared projects.

  When you remove a member from the organization, their drafts stay within the organization. Organization admins can view and manage these files from the Shared projects folder.

  You'll need to move the folder to a team before you can access the files within it. Once you have access to the project, you can assign ownership to another team or member.

  1. Open the organization in Figma.
  2. Select Shared projects in the sidebar. On the Enterprise plan, Shared projects is inside Other teams.
  3. Find the member's drafts you want to manage. It will look something like Name's (email@address.com) Deleted Drafts
  4. You'll need to move the folder to a team before you can access the files within it. Click the folder name and select Add to favorites.
  5. Figma will add the project to the sidebar. Click and hold on the folder in the sidebar and drag it to another team.

  Manage files and projects →

• Manage teams in an organization

  Before you start

  Who can use this feature

  Available on the Organization and Enterprise plan.

  Admins only.

  Who can manage teams in an organization?

  Organization admins

  Organization admins have the highest level of access in an organization. From the Teams tab in Admin settings, they can:

  • Join any open or closed team as a team admin.
  • Update a team without joining it first, including the team’s:
    • Name
    • Access settings
    • Members and their permissions on the team
    • Icon
    • Description
  • See the name of any secret teams in the organization.
  • Join any secret team without an owner.

  Note: Organization admins can’t edit view-only projects or access invite-only projects. They can’t manage secret teams unless they are invited to the team as a team admin.

  Workspace admins (Enterprise plan only)

  Workspace admins and organization admins have the same abilities when managing teams. While organization admins can manage teams across the entire organization, workspace admins can only manage teams in workspaces where they are an admin.

  Team admins

  A team admin can manage all the settings of a single team, including people, resources, and access to the team within the organization. They can also delete the team.

  Manage teams in an organization

  Create or delete teams

  • Create a team
  • Manage who can create a team*
  • Delete a team

  Manage people in a team

  • Invite members to a team
  • Invite guests to a team
  • View members of a team
  • Change a person’s permissions on a team
  • Remove someone from a team
  • Change the owner of a team

  Manage resources in a team

  • Move files and projects to a different team
  • Manage libraries in teams
  • Upload custom fonts to a team
  • Transfer ownership of projects and files in a team

  Manage access to a team

  • Change a team’s access settings
  • Set default permissions to a team
  • Assign teams to a workspace* 
  • Move teams between workspaces* 
  • Unassign a team from a workspace*

  Manage team settings

  • Upload a team icon
  • Rename a team
  • Edit a team’s description
  • Manage a Community profile for a team

  *Only available on the Enterprise plan.

• Select default organization libraries

  Who can use this feature

  Supported on Organization and Enterprise plans.

  Only organization admins can manage default libraries.

  In an organization, you can publish libraries to a team in the organization, or share them with the entire organization. This makes styles and components available in all organization files.

  To make a library available to the organization, organization admins can check the box to Allow any member of organization to access this file when publishing their library.

  This updates the link sharing settings of that file and allows members to access styles and components from the library. Guests can only access libraries you invite them to. Add and remove libraries →

  Organization admins can also make a library available to all teams in the organization. 

  Tip! You can also use a file's link sharing settings to define how members of the organization can find and interact with files. Learn more about sharing links in an organization →

  Manage libraries

  Organization admins can manage shared libraries under Admin settings > Resources.

  1. Open the organization workspace.
  2. Select Admin settings in the sidebar.
  3. Select the Resources page and then select the Libraries tab.
  4. View a list of available libraries in the library modal. Every library corresponds to a file with published styles and components.
  5. Click Off next to the library to adjust.
  6. Choose which files to make the library available in:
     • Design files
     • FigJam files
     • All files
     • Off
     
  7. If the file isn't shared with everyone in the organization, Figma will prompt you to share the file. Select Change privacy and enable to allow members to access the library.
  8. Repeat for any other libraries. Figma will make all of those libraries available in any files in the organization workspace, including member's drafts.
  9. To remove a library, click next to the current setting and select Off.

  Tip! Members of organizations also get access to design system analytics. These analytics allow you to track how members of your organization are using components in files. Learn more about design system analytics →

  Access organization libraries

  Design files

  When you make a library available in a design file, you can:

  • Find and apply styles using the style pickers in the right sidebar. Apply styles to layers in Figma design →
  • Drag components into the canvas from the Assets panel in the left sidebar. Add components to your designs →

  FigJam files

  Access components, along with stickers curated by Figma, from the Stickers tab in the  toolbox modal.  Use stickers and components from libraries →

• Claim ownership of a project

  Before you start

  Who can use this feature

  Supported on Organization and Enterprise plans.

  Only the owner or a team admin can claim ownership of a project.

  If there is no longer an owner of a project, the Team Owner or a Team Admin can join the project as the owner.

  This applies to:

  • Projects shared with the entire Team without an Owner
  • Private projects without an Owner
  • View-only projects without an Owner

  Claim ownership of a Project

  Note: If the Team also has no owner, an organization admin or workspace admin can claim ownership of the Team. This allows them to manage aspects of the Team, including the ownership of abandoned Projects.  

  1. Click on the team name in the file browser.
  2. Select the project from the grid or list.
  3. Click the Join as Owner button.

  Once you have joined the project, you can:

  • Move project between teams
  • Transfer ownership of the project
  • Delete project