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• Manage teams in an organization

  Before you start

  Who can use this feature

  Supported on Figma Organization plan

  Only team admins can manage teams in an organization.

  One of the big benefits of Figma Organizations is that you can create as many teams as you need. Every team in Figma will have its own dedicated workspace, where team members can access team projects and files.

  Teams in an organization also have admins, these are team members with extra administration rights. They can manage members and shared resources like default libraries and custom fonts. Learn more about teams in an organization →

  Organizations admins and team admins are separate privileges and aren't interchangeable. Organizations admins don't have admin access to teams, but they can perform some administrative tasks around teams.

  In this article we'll cover managing teams in an organization as a team admin and an organization admin.

  I'm a team admin

  Team admins have can edit to the teams they manage. They can manage other member's permissions, shared resources like fonts and libraries, and delete the team itself.

  Manage team members

  View and manage members of your team in the Members tab of your team workspace.

  

  1. View a member's profile picture, name and email address.
  2. Click Invite to add a member to your team. Members and guests can invite other members or guests at or below their permission level. For example: viewers can only invite viewers, editors can invite viewers or editors.
  3. View a team member's current team-level permissions. Click the <ICON> to make changes to their access:
     • Update their permissions to can view or can edit. Learn more about permissions in teams →
     • Select admin to make them an admin of the team, this will also give them can edit access to the team.
     • Select remove to revoke their access to the team. If the Org access of the team is open or closed, members can request to join the team again. To add a guest back to the team, you need to invite them again.

  Note: The members tab for a team in an organization only includes collaborators who have a role on the team itself. This doesn't include anyone who has a role on an individual file or project within that team.

  Manage resources

  In an organization, you can share both libraries and fonts within a team. Learn how to upload and manage fonts for a team in our Manage fonts in an organization article.

  To enable a library for a team in an organization:

  1. Click on the team name in the sidebar.

  2. Select the Setting tab at the top of the page.

  3. Click Enable libraries to open the libraries modal and view a list of available libraries.

     Use the toggles to enable or disable that library in the current file:

     Library on:

     Library off:

  4. Click to close the library modal.

  Delete a team

  Caution: When you delete a team in an organization, Figma will delete the team, as well as all files and projects in that team. This applies for all collaborators, not only you.

  The owner of a team, or a team admin can restore the deleted team. They will have 28 days to restore the team before Figma will permanently delete any files and projects.

  We recommend moving files and projects to another team first. Alternatively, you can transfer ownership of the team to another admin or editor ↑.

  1. Open the team in the file browser.
  2. Click the next to the team name in the toolbar. Select Delete team from the options.
  3. Enter the name of the team in the field provided and click Confirm delete.
  4. Figma will delete the team and any files or projects.

  Note: If there are no longer any team admins, an organization admin can join the team as an owner ↓. This allows them to promote another member to admin, or move files and project to another team.

  I'm an organization admin

  Organization admins won't have admin access to every team in the organization. Organization admins can only perform administrative actions for teams if they're an admin of that team.

  There are some things that organization admins can do:

  • View a list of open and closed teams in the organization.
  • Claim ownership of teams in the organization that don't currently have an owner.

  View teams in the organization

  Like all members of the organization, admins can view a list of open and closed teams from the organization page. They can also view a list of teams in the organization's Admin settings.

  This allows them to perform bulk actions or reassign ownership of teams without owners.

  1. From the file browser, click Admin settings in the left sidebar.
  2. Select Teams at the top of the screen.

  Note: In an organization, there are three levels of Org access: open, closed, and secret teams. Organization admins can only view open and closed teams, they won't be able to see secret teams, unless they're a member of that team. The can view activity logs relating to secret teams.

  From the Teams page, organization admins can:

  1. View a list of all open and closed teams in the organization. For each team they can see the:

     • Team name and icon
     • Current owner
     • Total projects
     • Total members
     • Current Org access (Open, Closed, or Secret)

  2. Filter teams based on different criteria:

     • Org access level (Open, Closed, or Secret)
     • View only teams you're a member of
     • Teams and projects without owners: Learn how to claim ownership of a team ↓

  3. Check the box next to the team to select it. Select multiple teams to apply actions in bulk. You can perform any of the following actions in bulk:

     • Join all open teams
     • Request to join closed teams
     • Leave teams of which they're a member
     • Delete teams they're an admin on

  4. Click the heading to change the sort to ↑ ascending or ↓ descending order.

  5. Use the Search field to find a specific team.

  6. Click Create new team to create a new team in the organization.

  7. Click to see any available team-level actions.

     If you're a member of the team:

     • Leave team (if in team)
     • View projects
     • View team members
     • Rename team
     • Delete team

     If you're not a member of the team:

     • Join open teams
     • Request to join closed teams
     • Join team as owner for teams without owners

  Claim ownership of a team

  If there are no longer any members in a team, an organization admin can join the team as an owner. This applies to:

  • Teams with no owners or admins
  • Teams with no members
  • Secret teams with no owners, admins or members

  Join as a team owner from the Teams tab in the organization's Admin settings.

  1. From the file browser, click Admin settings in the sidebar.
  2. Select Teams at the top of the screen.
  3. Check the Teams and projects without owners box.
  4. Click Join as owner to join the team and claim ownership.
  5. From here organization admins can:
     • Move files to another team or project
     • Move projects to another team
     • Delete files in the team
     • Invite new admins, editors or viewers to the team ↑
     • Transfer ownership of the team to someone else ↑
     • Delete the team permanently ↑
• Manage default organization libraries

  Who can use this feature

  Supported on the Organization plan.

  Only organization admins can manage default libraries.

  In organization, you can publish libraries to a team in the organization, or share them with the entire organization. This makes styles and components available in all organization files.

  To make a library available to the organization, they can check the box to Allow any member of organization to access this file when publishing their library.

  This updates the link sharing settings of that file and allows members to access styles and components from the library. Guests can only access libraries you invite them to. Add and remove libraries →

  Organization admins can also make a library available to all teams in the organization. 

  Tip! You can also use a file's link sharing settings to define how members of the organization can find and interact with files. Learn more about sharing links in an organization →

  Manage libraries

  Organization admins can manage shared libraries under Admin settings > Resources.

  1. Open the organization workspace.
  2. Select Admin settings in the sidebar.
  3. Select the Resources page and then select the Libraries tab.
  4. View a list of available libraries in the library modal. Every library corresponds to a file with published styles and components.
  5. Click Off next to the library to adjust.
  6. Choose which files to make the library available in:
     • Design files
     • FigJam files
     • All files
     • Off
     
  7. If the file isn't shared with everyone in the organization, Figma will prompt you to share the file. Select Change privacy and enable to allow members to access the library.
  8. Repeat for any other libraries. Figma will make all of those libraries available in any files in the organization workspace, including member's drafts.
  9. To remove a library, click next to the current setting and select Off.

  Tip! Members of organizations also get access to design system analytics. These analytics allow you to track how members of your organization are using components in files. Learn more about design system analytics →

  Access organization libraries

  Design files

  When you make a library available in a design file, you can:

  • Find and apply styles using the style pickers in the right sidebar. Apply styles to layers in Figma design →
  • Drag components into the canvas from the Assets panel in the left sidebar. Add components to your designs →

  FigJam files

  Access components, along with stickers curated by Figma, from the library tool. Use stickers and components from libraries →

• Claim ownership of a project

  Before you start

  Who can use this feature

  Supported on the Figma Organization plan

  Only the owner or a team admin can claim ownership of a project.

  If there is no longer an owner of a project, the Team Owner or a Team Admin can join the project as the owner.

  This applies to:

  • Projects shared with the entire Team without an Owner
  • Private projects without an Owner
  • View-only projects without an Owner

  Claim ownership of a Project

  Note: If the Team also has no Owner, an Organization Admin can claim ownership of the Team. This allows them to manage aspects of the Team, including the ownership of abandoned Projects.  

  1. Click on the team name in the file browser.
  2. Select the project from the grid or list.
  3. Click the Join as Owner button.

  Once you have joined the project, you can:

  • Move project between teams
  • Transfer ownership of the project
  • Delete project
• Share libraries in an organization

  Who can use this feature

  Supported on the Figma Organization plan.

  Members can publish a library to the team or the organization. Members need can edit access to a file to publish it.

  Team admins can enable any library that has been shared with the organization, for their specific team(s).

  Only organization admins can choose which libraries are available to all teams by default.

  Libraries are design files that include styles and components that are reused across a brand, product, or project. Guide to libraries →

  There are three levels of library sharing in an organization:

  1. Publish styles and components from a file to a library. Anyone with access to that file can use that library.
  2. Publish libraries within a specific team. Members of that team can access those libraries and team admins manage default libraries for the team.
  3. Share a published library with everyone in the organization. This allows anyone in the organization to access and use that library. Organization admins can make these libraries default libraries.

  Note: Guests can only access libraries you invite them to. Invite guests to the original file to give them access to those styles and components across organization files.

  Publish file as a library

  Publish styles and components from organization files as libraries. Anyone with can edit access to the file can publish it.

  Publish a library within a team, or share the library with the entire organization.The file's link sharing settings determine who can access and use a library.

  You can set a file's link sharing settings when you first publish the library, or when you publish an update.

  Every time you publish a library, Figma will add a checkpoint to the file's version history. You can identify these events with the icon.

  Share within a team

  Caution: If you choose to publish the library to the team only, only direct members of that team can access those styles and components. The file has to be shared with the organization to allow anyone from outside the team to access it. This includes people with access to individual files and projects in that team.

  1. From the open file, open the Assets panel in the left sidebar.
  2. Click to open the Library modal.
  3. Click Publish next to the Current file.
  4. Enter a summary of your changes in the field provided. This description will appear in the file's version history.
  5. Leave the Allow any member of the organization to access the file setting unchecked.
  6. Click Publish to share the library and update the file's link sharing settings.

  

  Share with organization

  Share the file with the organization to allow anyone in the organization to access those files.

  1. From the open file, open the Assets panel in the left sidebar.
  2. Click to open the Library modal.
  3. Click Publish next to the Current file.
  4. Enter a summary of your changes in the field provided. This description will appear in the file's version history.
  5. Check the box next to Allow any member of organization name to access the file. This updates the file's link sharing settings to "Anyone at organization"
  6. Click Publish to share the library and update the file's link sharing settings.

  Tip! If a library is already published, you can update the file's link sharing settings instead. To share the library with the organization, set this to Anyone at organization. Learn more about link sharing →

  Manage default libraries

  If a library is shared across the organization, both team and organization admins can manage these libraries.

  Tip! Track how members of your organization are using components with design system analytics. Learn more about library analytics →

  Team libraries

  Team admins can manage default libraries for their team. Team admins can make any library shared with the organization a default library. This includes libraries from another organization team.

  Team admins can choose to turn libraries on for FigJam files, Design files, or All files. Anyone who is a member of that team will see that library by default in team files.

  Manage default team libraries →

  

  Organization libraries

  Organization admins can make libraries available to all teams in the organization. They can turn libraries on for FigJam files, Figma Design files, or All files.

  If the library isn't already shared with the organization, organization admins can update organization access as part of that process. Manage default organization libraries →

  

  Remove libraries

  We mentioned above that there are three steps or tasks related to sharing libraries in an organization:

  • Publish the styles and components to a library
  • Make that library available to members of the organization
  • Manage default libraries for the organization

  To remove libraries in an organization, you can reverse any or all of those steps, depending on the outcome you want:

  • Unpublish the library ↓ to remove these styles and components from the Libraries modal for everyone. This breaks the connection between the main components and any instances.
  • Remove organization access ↓ to update a published library so that its only shared within a specific team in the organization.
  • Turn off organization library ↓ to remove it as a default library in all organization files. Members can still enable this library manually in the library modal of specific files or teams.

  Unpublish libraries

  Unpublish the library to remove everyone's access to the library. This removes the library at both the team and organization levels.

  This doesn't remove styles and components from organization files, but those styles and components won't receive any further updates.

  1. Open the file you want to remove.
  2. Open the Assets panel in the left sidebar and click the library icon.
  3. In the Library modal, click on the library in the Current file.
  4. Click the Unpublish button at the bottom of the modal:.
  5. Click Remove file from library to confirm.
  6. Figma will return you to the file. The status bar will indicate that Figma has removed the file from the library.

  

  Remove organization access

  Adjust the file's link sharing settings to prevent members of the organization from finding and using the file. This removes the library from organization members, while keeping it published to a specific team.

  Only members of the team can access and use that library. If people have access to individual files and projects in that team, but aren't a member of the team, they can't access that library.

  1. Click the Share button in the menu bar.
  2. Click the next to the existing link access. This will be set to Anyone at organization name.
  3. Select Only people invited to this file from the options.
  4. Close the file sharing modal.

  

  Share files in an organization →

  Turn off organization library

  Organization admins can turn off a library so that it's no longer a default library in organization files. Team admins can still enable this library for their teams and members can still access the library in organization files.

  1. Select Admin settings in the sidebar.
  2. Select the Resources page and then select the Libraries tab.
  3. Click Off next to the library to adjust.