Related Videos

• Viewer, Editor, and Admin team permissions

  Before you Start

  Who can use this feature

  Users on Professional, Starter, and Education teams in Figma

  Users with View access to a File can use Components from libraries they have access to.

  If you are part of an Organization using Figma then your sharing permissions are slightly different. Learn more about Organization Permissions in our Permissions in an Organization article.

  To support collaboration and improve design workflows within Teams, we have Permissions. Permissions control how other collaborators can interact with your Files and Projects.

  You can set a collaborator's Permissions when you first invite them to a resource. Or, you can update their access to a Team, Project or File as you need.

  There are four different levels of access, or Permissions:

  You can set Permissions at a Team, Project and File level. 

  

  This means a collaborator can have different Permissions for individual Files and Projects.

  Viewers

  Viewers have "Can View" access to a Team, Project or File.

  Viewers can only view or comment on any Files or Prototypes you invite them to. They are not able to make any changes or modifications to any objects or properties within a shared File.

  When you invite someone to a Team as a Viewer, they will have "Can View" permission to any Team Projects and Files.

  Viewers Can

  • Click on objects within a design to view their Properties.
  • View the CSS Properties of a selection in the Properties Panel (Developer Handoff).
  • View and interact with Prototypes.
  • See and use redlines to measure distances.
  • Copy the contents of Text objects.
  • Save and/or duplicate Files.
  • Use Components from Files they are a Viewer on, but only in a File they are an Editor on.
  • Export Assets.
  • Comment on any Files or Prototypes you invite them to.

  Viewers Cannot

  • Move, scale, edit or change any elements of a design.
  • Use, publish or change any Master Components within a Team Library.
  • Share any Files from their Drafts.

  Note: Figma will not show version history to Viewers via the Editor.

  Note: If you aren't logged in to a Figma account, you can still view Files with Public Link Access. This won't give you the same level of access as a "Viewer".

  You won't be able to interact with any layers or objects, or make comments. But you can pan around the canvas or adjust the zoom level. 

  Editors

  Editors have "Can Edit" permissions to access to a Team, Project or File. 

  When you invite someone to a Team as an Editor, they will have "Can Edit" permission to any Team Projects and Files.

  Like Viewers, Editors are able to view and comment on any Files. They can also make changes to the File, including any elements or properties within the File.

  When working in Teams, the number of Editors on your Team will impact your billing for that month (or year for Annual plans). Learn more about plans and pricing in our Team plans in Figma article.

  Editors Can

  • Move, scale, edit or change any elements or properties of a design.
  • View, interact with, or edit Prototypes.
  • View, use and publish changes to Styles or Master Components within a Team Library.
  • View, add, duplicate or restore previous versions from the Version History.
  • Share Personal Files from their Drafts.
  • Move, Rename, Delete or Restore a File.
  • Invite other collaborators to a Team, Project or File as either Viewers or Editors.
  • Upgrade Viewers to Editor roles. Or, downgrade existing Editors to Viewers.
  • Create Private Projects (Professional Teams only).
  • Upgrade a Starter or Education Team to a Professional Team. This is done by entering their card details and will also change their Permissions to Admin (see below).

  Editors Cannot

  • Invite others to the Team as Admins.
  • Change who the Team Owner is.
  • Access the Admin Dashboard of a Professional Team.

  Admins

  Within a Team, you can also give collaborators Admin access. This gives them extra administrative rights within the Team.

  Admins have access to both your Team Settings and the Admin Dashboard. Any Admin can manage your Team's billing via the Admin Dashboard.

  You can upgrade any Editor to an Admin.

  Admins Can

  Admins can do everything that Editors can, as well as:

  • Invite others to a Team as Admins.
  • Remove members from the Team.
  • Enable Shared Libraries in Teams.
  • Manage Shared Fonts in Teams.
  • View the Admin Dashboard.
  • Downgrade Editors to Viewers. Or downgrade other Admins to Viewers or Editors.
  • Update the payment source to other billing details.
  • Downgrade the Team to a Starter Team.
  • View Past Invoices for the Team.

  Admins Cannot

  • Transfer ownership of the Team to another member.

  Note: Admins are still considered as collaborators with Can Edit access (Editors). Figma will bill your Team for any Admins on your account. It's not currently possible to add someone to a Professional team in a "buyer" or administration-only role.

  Owners

  Anyone who creates a Team, Project or File will be the Owner of that resource.

  • There can be only one Owner for each resource.
  • The Owner can invite other collaborators to their Team, Project or File, at any Permission level (Viewer, Editor or Admin). 
  • An Owner can transfer ownership of a File, Project or Team to any Admin, Editor or Viewer with access to that resource. This can only be done by the current Owner.
  • When a Team member leaves a Team, any Files or Projects they owned will be transferred to the Team owner.
  • If the Owner leaves the Team, they will need to transfer ownership to another Team member or collaborator.
  • Only the Owner of a resource (Team*, Project or File) will be able to use Delete forever to delete it permanently. 
  • Editors will be able to Delete Files or Projects, but these are still accessible to the Owner in their Deleted Files folder.

  If you are within a Figma Organization, anyone with Admin privileges in the Organization will be able to delete a Team. Learn more in our Manage your Organization in the Admin Console article.

• Share files with collaborators

  Before you Start

  Who can use this feature

  Users on Any Figma plan

  Users can invite anyone to files in their Drafts

  Only Team Owners, Team Admins, and Editors can invite collaborators to team files

  We recommend you read our Viewer, Editor and Admin Permissions article first, before you read this one. This covers our different permission levels in detail.

  At Figma, we encourage collaboration throughout the entire design and development process.

  Invite collaborators to your Files when you:

  • Start to brainstorm a new Project with your Team
  • Need input from your copywriter or Product Marketing team
  • Need to share work in progress with a manager or client
  • Want feedback on a prototype during user testing
  • Handing off final designs to a developer

  Share Files in your Drafts, or Files from a Project in a Team. Choose what Permissions collaborators have on your Files.

  File Sharing Modal

  Control who has access to a File via the File Sharing Modal. 

  • Editor: Click the Share button in the Toolbar
  • Project: Right-click on the file and select Share

  From the File Sharing Modal you can:

  1. View which Project the File is in: Move Files between Drafts, Teams, Projects and Accounts
  2. Invite Collaborators to the Project
  3. View the Team Access - how members of your Team can interact with the File
  4. View the Link Sharing settings
     • Define how people can find and access your Files
     • Define what level of access those collaborators will have
  5. See who the File Owner is
  6. See who else has access to the File
  7. Update Permissions for Collaborators
  8. Copy a link to the File. If you have a specific Frame selected, you can also choose Link to selected frame.
  9. Copy the Embed code.
  10. Access advanced settings to Allow viewers to copy, share, or export from the file.

  Note: It's not possible to give someone Can View access to a File, if they are an Editor on the Team. You can only do this if you are inviting them to a Project with Advanced Project Permissions.

• Invite a Viewer or Editor to a File

  Before you Start

  Who can use this feature

  Users on any Figma plan

  You can share Files from your Drafts or from Projects in a Team

  Users with View access to a File can use Components from libraries they have access to.

  Learn more about Permissions in our Viewers, Editors, and Admin Permissions article.

  At Figma, we encourage collaboration throughout the entire design and development process.

  Invite collaborators to your Files when you:

  • Start to brainstorm a new Project with your Team
  • Need input from your copywriter or Product Marketing team
  • Need to share work in progress with a manager or client
  • Want feedback on a prototype during user testing
  • Handing off final designs to a developer

  You can choose what Permissions collaborators have. This controls how they can interact with your Files.

  Tip! You can share Files by simply sending collaborators a link. Share Files with Link Sharing.

  Invite a Viewer

  There are no limits to Viewers you can add to a File.

  1. Open the File in the Editor
  2. Click the Share button in the Toolbar.
  3. Enter the collaborator's email address in the field provided
  4. Choose Can View from the Permissions drop down
  5. Click Send Invite and Figma will send an email invitation to the collaborator.

  Invite an Editor

  • On Starter Teams you can invite a maximum of 2 Editors.
  • On Education Teams Editors will need to confirm their Education status.
  • On Professional Teams you can invite as many Editors as you need. Editors will be included in your Team's billing.

  Caution: If you're adding new Editors to a Team, your monthly Billing will increase. If you are replacing an Editor and your total number of Editors won't change, you won't incur any extra costs. Learn more about what to expect in our View your billing and invoices article.

  1. Open the File in the Editor
  2. Click the Share button in the Toolbar.
  3. Enter the collaborator's email address in the field provided and select Can Edit from the Permissions drop down
  4. Click Send Invite. Figma will send an email invitation to the collaborator.
  5. The collaborator will need to accept the invitation, before they can access and make changes to the file.

  Invited an Editor but they still can't edit? Figma will have sent an invitation to their email address. They will need to accept the invitation before they are able to edit the File.

• Share Files with anyone using Link Sharing

  Before you Start

  Who can use this feature

  Users on Any Figma plan

  You can share Files from your Drafts or from Projects in a Team

  Learn more about Permissions in our Viewer, Editors, and Admin permissions article.

  Every Figma File has a unique link or URL. The link will always be the same, even if you change your Link Sharing settings or move the File. It's not possible to assign or create a new URL for a File.

  Use this File link to access your file, or share it with collaborators. You can control over what level of access they have via the Link Sharing settings.

  Want to prevent Viewers from copying, sharing, or exporting your File? Turn off Allow viewers to copy, share, and export from this file.  This setting is only available to Education, Professional, and Organization Teams. To make a File private, you will need to remove any collaborators added via Link Sharing.

  Link Sharing Settings

  There are two components to Link Sharing, you can adjust these settings for each File.

  Link Sharing Discovery defines how people can find your Files. Choose from:

  • Anyone with the link
  • Anyone at <Organization> with the link
  • Anyone at <Organization>
  • Only people invited to the File

  Link Sharing Permissions setting determines what permissions they have. Choose from:

  • Can view (Viewer)
  • Can edit (Editor)
  • Can view prototypes only (only for Teams on Professional or Organization plans)

  Tip! In an Organization, we set your default Link Sharing settings to Anyone at Organization and Can View.

  Update Link Sharing

  Adjust the Link Sharing settings via the File Sharing modal.

  1. Click the Share button in the File to open the Sharing modal.
  2. Define how people can find and access your Files. 
  3. Define what level of access those collaborators will have.
  4. Click the Edit icon to Allow Viewers to copy, share, and export from this file.

  

  Share the link

  Copy and share the File URL from the File Sharing modal. Or, if you’re using Figma in the browser, copy the link from the browser address bar.

  In the Sharing modal, you have a few options:

  1. Click Copy Link to copy the URL to your clipboard.
  2. Click Get embed code to view the embed code. This will open a dialog with the embed code included. Click the Copy button to add the code to your clipboard.
  3. Check the box if you want to Link to selected Frame.

  

  Tip! You can also duplicate a File by adding/duplicate to the end of the File URL. This will only work with the original File URL.
  

  If you have layers selected, you will need to remove the node string from the URL first: ?node-id=21%3A. Collaborators will still be able to view the original File via the URL.

  Note: We will add anyone who views a File via Link Sharing as a collaborator. You can view their name and access level in the File Sharing Modal. We don't track File viewers without Figma accounts.

• Prevent Viewers from copying, sharing, and exporting from Files

  Before you Start

  Who can use this feature

  Users on Professional or Figma Organization Figma plans

  You can prevent copying and sharing of Files in a Teams. You can't prevent copying and sharing of Files in your Drafts.

  You can't prevent Editors or Admins copying and sharing Files. You can adjust their Permissions to restrict their access.

  Link Sharing is a great way to get your designs in front of other Collaborators.

  If you are in a Professional Team or Organization, you control how users can interact with your Files.

  You can decide whether to Allow Viewers to copy, share, or export from the file. This setting is on by default.

  If you turn this off, Viewers will not be able to:

  • Copy Frames, Layers, or Text from the File
  • Duplicate the File
  • Export any assets from the File
  • Save the File as a .fig File

  Figma will apply this restriction to every Viewer who has access to the File.

  Prevent Copying and Sharing

  1. Click the Share button from the File.
  2. Click the Edit icon in the bottom-right corner.
  3. Select Allow viewers to copy, share, and export from this file to remove the check.
  4. Figma will prevent any Viewers from copying or sharing the File.

  

• Adjust Permissions on a File

  Before you Start

  Who can use this feature

  Users in Professional or Figma Organization plans

  Team Owners, Admins or File Owners can adjust a File's Permissions

  You can create Files within Projects in a Team. Or, work on Personal Files in your Drafts.

  Generally, any Files created within a Team will be accessible to all Team members. Team members will be able to interact with any Files based on their team permissions. 

  You can adjust a collaborator's access to a File in your Drafts. If you are in a team, you can adjust a collaborator's permissions on each File.

  Note: When you upgrade someone to an Editor on a File, we will also include them as an Editor in your billing. We won't make any changes to their Team Permissions.

  Adjust File Permissions

  Adjust a Team Member's Permission on a File via the File Sharing modal. You can access the file sharing modal from a couple of places:

  • Project Page: Right-click on the File and select Share.
  • Editor: Click the Share button in the menu bar.

  

  

  File Sharing

  1. Open the File Sharing modal (see above)
  2. Click the arrow next to the member's current access.
     • Select Can View to make them a Viewer
     • Select Can Edit to make them an Editor
  3. Click the ✕ to close the Sharing modal and return to the File.

  

  Tip! In Education, Professional and Organization Teams, you can Prevent Viewers from Copying or Sharing Files.

• Transfer ownership of a file

  Before you Start

  Who can use this feature

  Users on Any Figma plan

  Only the current Owner of a file can transfer ownership

  Transfer files within teams or within your Drafts folder

  When you create a File, we will make you the Owner of the file.

  You can transfer ownership of the File to another collaborator. This could be someone on your Team, or an external collaborator, if you're working in your Drafts.

  When you transfer ownership of a file, Figma will:

  • Transfer ownership of the File to the new owner.
  • Not change the File's location. This applies to Files created in your Drafts folder.
  • Not adjust your access permissions on the current file, or prevent you from viewing the File.

  Note: You can also transfer ownership of an entire Team. This will transfer any Projects or Files you owned to the new Owner. Learn how to change the Owner of a team. 

  File in Drafts

  Warning: When you delete your Figma account, Figma will also delete any files in your Drafts, regardless of the file owner.

  If you are planning on deleting your Figma account, we recommend moving any files in your Drafts to a team project. You can then transfer ownership of that team or project to another Figma user.

  Alternatively, you can export files in your Drafts as .fig files. This will allow you to open those files in Figma at a later date.

  Exported .fig files don't include any permissions, comments, or version history from the original file.

  If you have a file in your Drafts, you can transfer ownership of that file to another collaborator. This will only transfer who the owner is, it won't move the file from its location in your Drafts.

  1. Open the File Sharing modal
     • File Browser: Right-click on the File and select Share from the options.
     • Editor: In the toolbar, click the Share button
  2. Click the arrow next to the new Owner and select Owner from the options.
  3. Click the Transfer ownership button to confirm the transfer. You can't undo this action.

  File in a team

  The File's Sharing modal will show you who is currently added to the File. You can then transfer ownership to another collaborator on the file. Learn how to Invite a collaborator to a File.

  1. Open the File Sharing modal
     • File Browser: Right-click on the File and select Share from the options.
     • Editor: In the toolbar, click the Share button
  2. Find the person you would like to transfer ownership to. Click the arrow next to the new Owner and select Owner from the options: 
  3. Click the Transfer ownership button to confirm the transfer. You can't undo this action.
• Remove a Collaborator from a File

  Before you Start

  Who can use this feature

  Users on Professional or Figma Organization Figma plans

  Team Owners, Admins or File Owners can adjust a File's Permissions

  You can remove a collaborator from a File in your Drafts or a Team File you invited them to

  You can adjust a collaborator's access to a Team File, or a File in your Drafts.

  You can remove a collaborator from:

  • A File in your Drafts
  • A File in a Team (if you have invited them to it)

  When you remove a collaborator from a File we will:

  • Prevent them from being able to View or Edit the File
  • Show a 404 page if they access the File via the URL

  Note: If you remove a member from a File in a Team, they will still have access via their Team Permissions.

  Remove a Collaborator

  You can adjust a Team Member's Permission on a File via the File Sharing modal.

  You can access the File Sharing modal from a few places. Learn more in our Share Files with Collaborators article.

  Remove a Collaborator from a File

  1. Open the File Sharing Modal.
  2. Find the Collaborator in the
  3. Click the arrow next to Team Member's permissions.
  4. Select Remove from the options
  5. We will prevent them from being able to View or Edit the File. If they access the File via the URL they will land on a 404 page.
• Adjust Permissions on a Project

  Before you Start

  Who can use this feature

  Users in Professional or Figma Organization plans

  Users with Edit access to a File can create and edit Components.

  Generally, any Projects created within a Team will be accessible to all Team Members.

  Team Members will be able to interact with any Team Projects based on their  permissions. Learn more in our Manage Permissions in a Team article.

  You can adjust a collaborator's Permissions on each Project. As well as adjust the Team's access to the Project.

  Invite a Viewer or Editor to a Project

  1. Open the Project Page in the File Browser
  2. Click the Share button in the top-right corner.
  3. In the Invite someone field, enter the Collaborator's email.
  4. Set their access permissions:
     1. Select Can View to invite them as a Viewer.
     2. Select Can Edit to invite them as an Editor.
        
  5. Click the X to close the Sharing modal and return to the Project Page.

  Note: When you invite someone as an Editor to a Project, we will include them in your Editor count. We will use your Editor count to calculate your Team (or Organization's) invoice. If they were already an Editor on the Team, you won't incur any extra costs.

  Adjust Team Member Permissions

  You can adjust a Team Member's Permission on a Project. This allows you to:

  • Upgrade a Viewer to an Editor
  • Downgrade an Editor to a Viewer

  Note: When you upgrade someone to an Editor on a Project, we will include them in your Editor count. We will use your Editor count to calculate your Team (or Organization's) invoice. If they were already an Editor on the Team, you won't incur any extra costs.

  1. Open the Project Page in the File Browser
  2. Click the Share button in the top-right corner.
  3. Click the arrow next to the member's current access.
     1. Select Can View to make them a Viewer
     2. Select Can Edit to make them an Editor

      

  4. Click the X to close the Sharing modal and return to the Project Page

      

  Adjust Team Access

  1. Open the Project Page in the File Browser
  2. Click the Share button in the top-right corner.
  3. Click the access next to Members of Team Name.
     1. Select Can Edit to allow Team members to access the Project based on their Team permissions.
     2. Select Can View to create a Project that Team members can only view.
     3. Select Remove Team Access to create a Private Project. Only members who you have invited to the Project will be able to access it
  4. Click the X to close the Sharing modal and return to the Project Page.

  Remove a Team Member

  1. Open the Project Page in the File Browser
  2. Click the Share button in the top-right corner.
  3. Click the arrow next to the member's current access.
  4. Select Remove from the options.
  5. We will remove that member's access to the Project. Click the X to close the Sharing modal and return to the Project Page.
• Transfer ownership of a project

  Before you Start

  Who can use this feature

  You can only create Projects in Teams. You can transfer project ownership on any team plan. 

  Only the current Project Owner can transfer ownership

  When you create a project, we will make you the Owner it.

  You can choose to transfer ownership of the Project to another collaborator on your Team. This will transfer the ownership of the project and any files within it, to the new owner.

  This is perfect if you are leaving a Team or Project, or want to put someone else in charge.

  • Only the current Project owner can transfer ownership of a project.
  • You can only transfer ownership to someone who is a collaborator on that project.

  This doesn't apply to any files you have in your Drafts.

  Note: You can also transfer ownership of an entire Team. This will transfer ownership of the projects or files you owned to the new Owner. Learn more about transferring a Team in our Change the Owner of a Team article.

  Transfer ownership of a project

  Caution: This will only transfer ownership of the project, this doesn't include any files in your Drafts.

  If you want to transfer ownership of your Drafts, you will also need to move those files to a team. Or, you can export them from Figma and reimport them into your new/other account.

  1. Open the Project in the File Space.
  2. In the toolbar, click the Share button. This will open the sharing modal for that Project.
  3. Find the person you would like to transfer ownership to. You can only transfer ownership to someone who is an existing collaborator on that Project.
  4. Click the arrow next to the new Owner to adjust their permissions. Select Owner from the options:
  5. We'll prompt you to confirm the transfer. You can't undo this action. Click the Transfer ownership button to confirm.
  6. We will then:
     • Transfer ownership of the Project, and any Files, to the new owner.
     • We won't change the Project's location
     • We won't adjust your access permissions, or prevent you from viewing the Project.