Set default teams for workspaces

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• Guide to workspaces

  Who is this article for

  Supported on the Enterprise plan.

  Only organization admins can create workspaces. Workspace admins can manage teams and people for their workspaces.

  Workspaces are collections of teams, people, and resources. They add another layer of structure within organizations. You can create workspaces for different teams, departments, cost centers, or business units within your organization.

  Organization admins create workspaces and assign dedicated admins to each workspace. They can then assign both teams and members (including guests) to workspaces.

  A member or guest can only be assigned to one workspace at a time. However, they can join teams outside their workspace, as well as browse and access resources in other workspaces.

  Workspace admins can manage the members, teams, and default teams for their workspace. They can also set default teams for their workspace. Figma adds anyone who joins that workspace to those teams.

  This reduces the amount of time organization admins spend managing people and resources, and gets relevant resources in front of the right people.

  

  Action	Organization admins	Workspace admins
  Create and set up workspaces	✓	✕
  Add and remove workspace admins	✓	✕
  Assign people to workspaces	✓	Can only claim people from Unassigned
  Move people between workspaces	Can assign, move, or unassign any member or guest	Can only move people between workspaces they are an admin of
  Unassign people from workspace	Can unassign any member or guest	Can only unassign people from workspaces they are an admin of
  Assign teams to workspaces	✓	Can only claim teams from Unassigned
  Move teams between workspaces	✓	Can only move teams between workspaces they manage
  Unassign teams from a workspace	✓	Can only unassign teams from workspaces they manage
  Set default teams for a workspace	✕	✓
  Rename workspaces	✓	✕
  Delete workspaces	✓	✕
  Manage paid editor roles	Everyone in the organization	People in their workspace only
  View member and guest activity	✓	People in their workspace or Unassigned only
  Remove people from the organization	✓	✓
  Manage drafts of deleted members	✓	✕
  Manage organization-wide resources	✓	✕
  Confirm and finalize organization invoices	✓	✕

  Workspace admins can only assign teams and manage people in their workspace(s). They can't manage any organization-wide resources or settings. Roles in Figma →

  Set up workspaces Organization admins

  As part of the set up process, you'll assign teams, members and guests, and workspace admins to each workspace. 

  • 1

    Create workspaces in your organization.

    You can create workspaces for groups, departments, product areas, or business units. Whatever best suits your organization. The only rule is that each workspace must have a unique name.

  • 2

    Assign workspace admins to each workspace.

    Workspace admins have a level of access below an organization admin. They can manage roles and licenses for people in their workspaces, as well as set default teams.

    Workspace admins can confirm editors for their workspace during a true-up, but only organization admins can finalize an organization's invoices.

  • 3

    Assign teams, members, and guests to each workspace.

    You can only assign a team or person to one workspace. When you assign someone to a workspace, Figma adds them to all default teams in that workspace. Members can still join teams, and browse and access resources in other workspaces.

    Note: You can enable the workspace selector to allow members to select their own workspace on their next log in. If they don't see a relevant workspace, they can select My workspace isn't listed or I don't know my workspace.

  Set up workspaces →

  Manage workspaces

  There are many tasks relating to workspace administration. Some tasks can only be done by an organization or workspace admin, and some can be done by both.

  Organization admins

  Organization admins can view and manage workspaces in the organization's admin settings.

  • Create and set up workspace
  • Add or remove workspace admins
  • Assign members and guests to workspaces
  • Move people between workspaces
  • Unassign people from workspaces
  • Assign teams to a workspace
  • Move teams between workspaces
  • Unassign teams from workspaces
  • Rename workspace
  • Delete a workspace
  • Manage roles for unassigned members

  Workspace admins

  Workspace admins can access their workspaces via the organization's admin settings. They can then view and manage their workspaces:

  • Assign members and guests to workspaces
  • Move people between workspaces (only people in workspaces they’re an admin of)
  • Unassign people from workspaces (only people in workspaces they’re an admin of)
  • Assign teams to a workspace
  • Move teams between their workspaces
  • Unassign teams from workspaces
  • Set default teams for a workspace
  • Manage roles for workspace members (and guests)

  True-ups with workspaces

  If you have workspaces in your organization, workspace admins can help with the true-up process. Workspace admins can review, upgrade or downgrade members, and confirm new editor seats for their workspaces. Manage true-up with workspaces →

  Note: If a workspace admin doesn't confirm new editors in time, organization admins can still confirm and finalize the invoice. Figma will use the current editor count for those workspaces to confirm the total number of editor seats needed.

• Create and set up workspaces

  Who is this article for

  Supported on the Enterprise plan.

  Only organization admins can create workspaces and assign workspace admins.

  Workspace admins manage teams and people for their workspaces. They can claim unassigned teams and people for their workspace.

  Workspaces are groups of teams, people, and resources within an organization. They add another layer of structure within organizations.

  You can create workspaces for different groups, departments, product areas, or business units. There are no standards around what a workspace should look like. The only rule is that every workspace must have a unique name.

  You can assign dedicated admins to a workspace. Workspace admins have a level of access below an organization admin. They can only manage roles and licenses for people in their workspaces. Admins in Figma →

  What makes a good workspace admin? Workspace admins can manage members and guests in their workspaces. This includes updating their Figma and FigJam roles, and removing people from the organization.

  We recommend selecting people who understand the activities and tasks required of the people and teams they manage. This could be a team or line manager, department head, or anyone with insight into what teams people contribute to, and who needs to be able to edit files.

  Create a workspace

  To create a workspace:

  1. Open the organization in Figma.
  2. Select Admin settings in the left sidebar.
  3. Select Workspaces in the menu bar.
  4. Click New workspace at the top of the table:

  5. Enter a Workspace name.

  6. In the Workspace admin(s) field, add at least one workspace admin. Start typing an existing members name, then click or press Enter to select. Add or remove workspace admins →
  7. Click Create workspace to complete the process.

  Assign teams

  You can group or structure related teams by assigning them to workspaces. Organization admins can assign teams to any workspace.

  Workspace admins can only move unassigned teams to workspaces they manage. They can’t claim or reassign teams from other workspaces.

  Assign teams to workspaces →

  Workspace admins can assign default teams in a workspace. Default teams can be teams in the current workspace, as well as organization teams in other workspaces.

  Figma adds everyone in the workspace to the current default teams. This applies to existing members or guests, or anyone new who joins the workspace.

  Set default teams →

  Assign members and guests

  You can only assign a team or person to one workspace. When you assign someone to a workspace, Figma adds them to all default teams in that workspace. Members can still join teams, and browse and access resources in other workspaces.

  Organization admins can assign members and guests to workspace. Or they can allow members to select their own workspace.

  Manually assign members and guests

  You can make changes to workspace assignments at any time. This includes assigning, reassigning or managing transfers between teams or departments.

  Anyone who isn't assigned to a workspace is considered Unassigned. Both organization and workspace admins can view unassigned members.

  Organization admins can assign people to any workspace. Workspace admins can only assign people from unassigned to workspaces they manage. They can’t claim or assign people from other workspaces.

  Assign members and guests to workspaces →

  Enable workspace selector

  Enable the workspace selector to allow unassigned members to select their own workspace. This applies to existing members and anyone who joins the organization in the future.

  Once enabled, Figma will prompt members to select a workspace on their next log in or the next time they open the file browser. Figma will assign them to the workspace they select.

  If they don't see a relevant workspace, they can select My workspace isn't listed or I don't know my workspace. Figma will keep them in unassigned so an organization or workspace admin can assign them manually.

  To enable the workspace selector:

  1. Open the organization in Figma.
  2. Select Admin settings in the sidebar.
  3. Select Settings in the menu bar.
  4. In the Login and provisioning section, toggle Workspace selector to on

  Note: Guests can't select their workspace, but organization and workspace admins can add guests to workspaces. You can find any existing guests in Unassigned. Figma assigns new guests to the same workspace as the person who invited them.

• Assign people to workspaces

  Who is this article for

  Supported on the Enterprise plan.

  Organization admins can assign any member or guest to a workspace.

  Workspace admins can only claim unassigned members or guests, or move people between workspaces they manage.

  Workspaces are collections of teams, people, and resources. They add another layer of structure within larger organizations.

  You can make changes to workspace assignments at any time. This includes assigning, reassigning or managing transfers between teams or departments.

  Anyone who isn't assigned to a workspace is considered Unassigned. Both organization and workspace admins can view unassigned members.

  Organization admins can assign people to any workspace. Workspace admins can only assign people from unassigned to workspaces they manage. They can’t claim or assign people from other workspaces.

  Note: Unassigned members and guests with editor roles are still included in the organization's billing. Organization admins are responsible for manage roles for unassigned members and guests.

  View and assign from unassigned

  Anyone who isn't assigned to a workspace will appear as Unassigned in the Members tab. You can assign members to workspaces one-by-one, or assign them in bulk.

  1. Open the organization in Figma
  2. Select Admin settings in the left sidebar.
  3. Select Members in the menu bar.
  4. Select Unassigned to view members and guests that aren’t assigned to a workspace.

  Note: Unassigned members and guests with editor roles are still included in the organization's billing. Organization admins are responsible for manage roles for unassigned members and guests.

  Assign individually

  1. Click Unassigned in the workspace column for that member.
  2. Select the workspace to which you want to add them.
  3. Click Confirm in the dialog to update.

  Bulk assign

  1. Select the checkbox next to the members you want to update. These can be members, guests, or admins.
  2. In the bulk actions menu at the bottom of the screen, select Change workspace .
  3. Select the workspace to which you want to add them.
  4. Click Confirm in the dialog to update.

  Move people between workspaces

  If someone is assigned to an incorrect workspace, you can update their workspace. Organization admins can move people between all workspaces. Workspace admins can only move people between workspaces they manage.

  Organization admin

  To move people between workspaces as an organization admin

  1. Open the organization in Figma.
  2. Select Admin settings in the left sidebar.
  3. Select Members in the menu bar. Figma will show all members by default.
  4. Use the search field for the member you want to update.
  5. In the Workspace column, click their current workspace to open the selector.
  6. Select another workspace and click Change workspace to confirm.

  Workspace

  To move people between workspaces as a workspace admin:

  1. Open the organization in Figma.
  2. Select Admin settings in the left sidebar.
  3. If you manage multiple workspaces, click the workspace name in the menu bar to select another workspace.
  4. Select Members to view members and guests in that workspace.
  5. In the Workspace column, click their current workspace to open the selector.
  6. Select another workspace and click Change workspace to confirm.

  Unassign members and guests

  Someone selected or assigned to the wrong workspace? Organization admins and workspace admins can unassign a member or guest.

  This moves them to Unassigned, where they can be assigned to another workspace. This doesn’t affect their membership on any teams.

  Note: When a member or guest is unassigned, only an organization admin can make changes to their Figma design or FigJam role.

  Organization admin

  Organization admins can update workspace assignment under Admin settings > Members.

  1. Open the organization in Figma.
  2. Select Admin settings in the left sidebar.
  3. Select Members in the menu bar. Figma will show all members by default.
  4. Find the person you want to remove. In the Workspace column, click their current workspace.
  5. Select Unassign from the options to remove them from the workspace.

  Workspace admin

  A workspace admin can unassign a member to remove them from their current workspace. They can do this under Admin settings > Workspace > Members.

  1. Open the organization in Figma.
  2. Select Admin settings in the left sidebar.
  3. If you manage multiple workspaces, click the workspace name in the menu bar to select another workspace.
  4. Select Members to view members and guests in that workspace.
  5. Find the person you want to remove. In the Workspace column, click their current workspace.
  6. Select Unassign from the options to remove them from the workspace.
• Assign teams to workspaces

  Who is this article for

  Supported on the Enterprise plan.

  Organization admins can assign teams to any workspace.

  Workspace admins can assign unassigned teams to their workspaces.

  Workspaces are groups of teams, people, and resources within an organization. They add another layer of structure within organizations.

  You can group or structure related teams by assigning them to workspaces. Organization admins can assign teams to any workspace.

  Workspace admins can only move unassigned teams to workspaces they manage. They can’t claim or reassign teams from other workspaces.

  Who can assign teams

  • Organization admins can assign or reassign any team in the organization.
  • Workspace admins can claim unassigned teams, move teams between workspaces they’re an admin of, and unassign teams from their workspaces.

  Assign teams from unassigned

  Organization admin

  1. Open the organization in Figma.
  2. Select Admin settings in the left sidebar.
  3. Select Teams in the menu bar to view all organization teams.
     • To update a single team:
       1. Find the team in the list.
       2. In the Workspace column, click Select group next to the team.
       3. Select the workspace.
     • To assign in bulk:
       1. Use the checkboxes to select the teams you want to assign.
       2. In the bulk actions menu, select Change workspace .
       3. Select the workspace from the list of options.

  Workspace admin

  Assign teams from unassigned to any workspace you’re an admin of.

  1. Open the organization in Figma.
  2. Select Admin settings in the left sidebar.
  3. If you manage multiple workspaces, click the workspace name in the menu bar to select another workspace.
  4. Select Teams in the menu bar to view existing teams in the current workspace.
  5. Switch to the Unassigned teams tab.
     • To assign individually:
       1. In the Workspace column for the team, click Select group .
       2. Select a workspace from the list. You'll only see workspaces you manage.
     • To assign in bulk:
       1. Select the checkbox next to each team you want to assign.
       2. In the bulk actions menu, select Assign teams to workspace name. You'll only see the option to assign teams to workspaces you manage.

  Tip! You can also set the current selection as default teams. With teams selected, select Add to default teams from the bulk actions menu. Set default teams →

  Move teams between workspaces

  Workspace admins can only move teams between workspaces they manage. They can’t move teams from workspaces they don’t manage.

  1. Select Admin settings in the left sidebar.
  2. Select Teams in the menu bar to view teams in the current workspace.
  3. If you manage multiple workspaces, select the workspace where the team currently lives.
  4. In the Workspace column for that team, click Select group next to the team.
  5. Select the workspace from the list. You'll only see workspaces you manage.

  Unassign teams

  Organization admin

  To update a single team:

  1. Open Admin settings > Teams in Figma.
  2. In the Workspace column, click the current workspace name and select Unassign.

  To assign in bulk:

  1. Open Admin settings > Teams in Figma.
  2. Use the checkboxes to select the teams you want to assign.
  3. In the bulk actions menu, select Change workspace .
  4. Select the workspace from the list of options.

  Workspace admin

  Unassign teams from the current workspace. This won’t remove anyone’s access to that team, or affect any team files and projects.

  1. Open Admin settings > Teams in Figma.

  2. If you manage multiple workspaces, select the relevant workspace.

  3. In the Workspace column for that team, click Select group next to the team.

  4. Select Unassign to remove the team from the current workspace.

  Note: Workspace admins can also set any default teams. Figma adds new workspace members to any default teams.

• Add or remove workspace admins

  Who is this article for

  Supported on the Enterprise plan.

  Only organization admins can add or remove workspace admins.

  Workspaces are groups of teams, people, and resources within an organization. They add another layer of structure within organizations.

  Workspace admins have a level of access below an organization admin. They can only manage the workspaces you assign them to. Workspace admins can:

  • Manage roles and licenses for people in their workspaces
  • Assign teams to workspaces
  • Set default teams for the workspace
  • Confirm editors for their workspace during a true-up
  • Remove people from the organization

  Manage workspace admins

  Organization admins can assign workspaces admins from Admin settings > Workspaces.

  1. From the file browser, select Admin settings in the left sidebar.
  2. Select Workspaces in the menu bar.
  3. Click next to the workspace.
  4. Select Edit workspace to make changes to the group.

  Add workspace admin

  1. Select the Workspace admin(s) field .
  2. Start typing in a member's name.
  3. Press Enter or click to add them as a workspace admin.
  4. Click Save changes to apply

  Remove workspace admin

  1. Click next to an admin to remove them.
  2. Click Save changes to apply
• Rename workspaces

  Who is this article for

  Supported on the Enterprise plan.

  Only organization admins can change the workspace name or icon.

  Workspaces are groups of teams, people, and resources within an organization. They add another layer of structure within large organizations.

  You can create workspaces for different groups, departments, product areas, or business units. Organization admins can edit the workspace name. This is great if you want to reorganize existing workspaces.

  1. From the file browser, select Admin settings in the left sidebar.
  2. Select Workspaces in the menu bar.
  3. Click next to the workspace.
  4. Select Edit workspace to make changes to the group.
  5. Update the Workspace name field to rename the group.
  6. Click Save changes to apply.
• Delete workspaces

  Who is this article for

  Supported on the Enterprise plan.

  Only organization admins can delete a workspace.

  Delete a workspace to remove the workspace and unassign any existing resources. This process doesn’t delete any members, teams, or files and projects from the organization.

  • Move any existing members and guests to Unassigned in the Members tab of the organization. They can then be assigned to another workspace. Assign people to workspaces →
  • Move any existing teams to Unassigned in the Teams tab of the organization. Teams can then be assigned to another workspace. Assign teams to workspaces →

  Caution: It's not possible to restore a deleted workspace. However, you can create a new workspace using the same name, workspace admin(s), and members.

  1. From the file browser, select Admin settings in the left sidebar.
  2. Select Workspaces in the menu bar.
  3. Click next to the workspace and select Delete workspace.
  4. Check the box next to I understand that this action isn't reversible.
  5. Click Delete workspace to apply.