Organization admins can view and manage deleted drafts from Shared projects.
When you remove a member from the organization, their drafts stay within the organization. Organization admins can view and manage these files from the Shared projects folder.
You'll need to move the folder to a team before you can access the files within it. Once you have access to the project, you can assign ownership to another team or member.
Open the organization in Figma.
Select Shared projects in the sidebar.
Find the member's drafts you want to manage. It will look something like Name's (email@address.com) Deleted Drafts
You'll need to move the folder to a team before you can access the files within it. Click the folder name and select Add to favorites.
Figma will add the project to the sidebar. Click and hold on the folder in the sidebar and drag it to another team.
Only organization admins can manage approved widgets.
Organization admins can control which widgets members can use in organization FigJam files.
When enabled, members can only install and run widgets that are on the approved list. This includes any widgets members installed before the setting was enabled.
Members can still view widgets outside this list in files outside the organization.
Select Admin settings in the sidebar and click the Settings tab.
In the Other section, toggle on Approved widgets.
Add approved widgets
Adding a widget to the approve list allows organization members to install and run these widgets in organization FigJam files.
Note: There isn't currently a way for members to request an approved widget in Figma. Members will need to contact an organization admin directly to add a widget to the approve list.
Go to the widget listing that you want to approve.
Click Copy link in the Share section to add the widget URL to your clipboard.
Select Admin settings in the sidebar.
Select Resources at the top of the page, then select Approved widgets.
Click to add a widget to the approve list.
Paste the widget link in the field provided and click Add to confirm. Figma will add the widget to the list of approved widgets.
Remove approved widgets
Removing widgets from the approve list will prevent members from using the widget in an organization files. That applies to any files within the organization space.
Members can still use public widgets in their personal space.
Select Admin settings in the sidebar.
Select Resources at the top of the page, then select Approved widgets.
Click next to the widget and select Remove widget.
Figma will remove the widget from the approve list.
Spotted a suspicious or inappropriate widget? Report the widget to the Figma team.
Open the widget page and scroll to the bottom.
Click the Flag as inappropriate link at the bottom of the page.
Use the field provided to add any relevant details then click Send message.
Only team admins can manage teams in an organization.
One of the big benefits of Figma Organizations is that you can create as many teams as you need. Every team in Figma will have its own dedicated workspace, where team members can access team projects and files.
Teams in an organization also have admins—team members with extra administration rights. They can manage members and shared resources like default libraries and custom fonts. Teams in an organization →
Organizations admins and team admins are separate privileges and aren't interchangeable. Organizations admins don't have admin access to teams, but they can perform some administrative tasks around teams.
In this article, we'll cover managing teams in an organization as a team admin and an organization admin.
Team admins
Team admins have can edit to the teams they manage. They can manage other member's permissions, shared resources like fonts and libraries, and delete the team itself.
Manage team members
View and manage members of your team in the Members tab of your team workspace.
View a member's profile picture, name and email address.
Click Invite to add a member to your team. Members and guests can invite other members or guests at or below their permission level. For example: viewers can only invite viewers, editors can invite viewers or editors.
View a team member's current team-level permissions. Click the to make changes to their access:
Select admin to make them an admin of the team, this will also give them can edit access to the team.
Select remove to revoke their access to the team. If the Org access of the team is open or closed, members can request to join the team again. To add a guest back to the team, you need to invite them again.
Note: The members tab for a team in an organization only includes collaborators who have a role on the team itself. This doesn't include anyone who has a role on an individual file or project within that team.
Manage resources
In an organization, you can share both libraries and fonts within a team. Learn how to upload and manage fonts for a team in our Manage fonts in an organization article.
To enable a library for a team in an organization:
Click on the team name in the sidebar.
Select the Setting tab at the top of the page.
Click Enable libraries to open the libraries modal and view a list of available libraries.
Use the toggles to enable or disable that library in the current file:
Library on:
Library off:
Click to close the library modal.
Update organization access
Teams in an organization have an Access within organizationsetting, which impacts how members can view and join teams. There are three access levels: open, closed, and secret.
Open: members can join open teams without requiring approval. Everyone who joins an open team gets can view permissions by default.
Closed: Members can see the name of your team in the organization or workspace. Members must request to join closed teams with either can view or can edit access. They must be approved by an admin before they can access files and projects in the team.
Secret: Secret teams are hidden from members. To join a secret team, members must be invited by an existing member.
Team admins can update a team's organization access setting:
Open the organization in Figma.
Select the team you want to update.
Select the Settings tab.
You'll see the current Access within organization and a description of the setting. Select the arrow to open the menu:
Choose another access level for that team.
Delete a team
Caution: When you delete a team in an organization, Figma will delete the team, as well as all files and projects in that team. This applies for all collaborators, not only you.
The owner of a team, or a team admin can restore the deleted team. They will have 28 days to restore the team before Figma will permanently delete any files and projects.
Click the next to the team name in the toolbar. Select Delete team from the options.
Enter the name of the team in the field provided and click Confirm delete.
Figma will delete the team and any files or projects.
Note: If there are no longer any team admins or owner, an organization admin can join the team as an owner ↓. This allows them to promote another member to admin, or move files and projects to another team.
Workspace admins
Workspace admins can claim unassigned teams, move teams between workspaces they're an admin of, and unassign teams from their workspaces. They can do this in bulk or with individual teams.
Workspace admins won't have admin access to every team in their workspaces. They can only perform administrative actions for teams if they're an admin of that team.
Assign teams to workspaces
Workspace admins can:
Assign unassigned teams to a workspace they're an admin of.
Move teams between workspaces they're admins of.
Unassign teams from workspaces they're admins of
Assign teams
Assign any unassigned teams to a workspace that you're an admin of.
Open the organization in Figma.
Select Admin settings in the left sidebar.
If you manage multiple workspaces, click the workspace name in the menu bar to select another workspace.
Select Teams in the menu bar to view existing teams in the current workspace.
Switch to the Unassigned teams tab.
To assign individually:
In the Workspace column for the team, click workspace name .
Select a workspace from the list. You'll only see workspaces you manage.
To assign in bulk:
Select the checkbox next to each team you want to assign.
In the bulk actions menu, click Change workspace and select a workspace from the list of options. You'll only see the option to assign teams to workspaces you manage.
Move teams
Workspace admins can only move teams between workspaces they manage. They can’t move teams from workspaces they don’t manage.
Select Admin settings in the left sidebar.
If you manage multiple workspaces, click the workspace name in the menu bar to select the workspace where the team currently lives.
Select Teams in the menu bar to view teams in the current workspace.
To assign individually:
In the Workspace column for that team, click workspace name next to the team.
Select the workspace from the list. You'll only see workspaces you manage.
To assign in bulk:
Select the checkbox next to each team you want to assign.
In the bulk actions menu, select Change workspace and select a workspace from the list of options. You'll only see the option to assign teams to workspaces you manage.
Unassign teams
Unassign teams from the current workspace. This won’t remove anyone’s access to that team, or affect any team files and projects.
Select Admin settings in the left sidebar.
If you manage multiple workspaces, click the workspace name in the menu bar to select another workspace.
Select Teams in the menu bar to view teams in the current workspace.
In the Workspace column for that team, click workspace name next to the team.
Select Unassign to remove the team from the current workspace.
Note: Workspace admins can also set default teams for their workspaces. Anyone joining a workspace will be added as a member to the workspace's default teams.
Organization admins
Organization admins don't have admin access to every team in the organization. They can only perform administrative actions for teams if they're an admin of that team.
They need to join a team to access and browse projects and files within a team. Like other members, admins can join any open team, but must request to join closed teams.
Secret teams require an invitation from a team member, even for admins. However, organization admins can view activity logs relating to secret teams.
If an open or closed team has no owner, an organization admin can claim ownership of the team. Organization admins can't claim ownership of secret teams, unless there are no remaining team members.
View teams in the organization
Like all members of the organization, admins can view a list of open and closed teams from the organization page. They can also view a list of teams in the organization's Admin settings. This allows them to perform bulk actions or reassign ownership of teams without owners.
From the file browser, click Admin settings in the left sidebar.
Select Teams at the top of the screen.
From the Teams page, organization admins can:
View a list of all open, closed, and secret teams in the organization. For each team they can see the:
Only organization admins can manage default libraries.
In an organization, you can publish libraries to a team in the organization, or share them with the entire organization. This makes styles and components available in all organization files.
To make a library available to the organization, organization admins can check the box to Allow any member of organization to access this file when publishing their library.
This updates the link sharing settings of that file and allows members to access styles and components from the library. Guests can only access libraries you invite them to. Add and remove libraries →
Organization admins can also make a library available to all teams in the organization.
Organization admins can manage shared libraries under Admin settings > Resources.
Open the organization workspace.
Select Admin settings in the sidebar.
Select the Resources page and then select the Libraries tab.
View a list of available libraries in the library modal. Every library corresponds to a file with published styles and components.
Click Off next to the library to adjust.
Choose which files to make the library available in:
Design files
FigJam files
All files
Off
If the file isn't shared with everyone in the organization, Figma will prompt you to share the file. Select Change privacy and enable to allow members to access the library.
Repeat for any other libraries. Figma will make all of those libraries available in any files in the organization workspace, including member's drafts.
To remove a library, click next to the current setting and select Off.
Tip! Members of organizations also get access to design system analytics. These analytics allow you to track how members of your organization are using components in files. Learn more about design system analytics →
Access organization libraries
Design files
When you make a library available in a design file, you can:
Only the owner or a team admin can claim ownership of a project.
If there is no longer an owner of a project, the Team Owner or a Team Admin can join the project as the owner.
This applies to:
Projects shared with the entire Team without an Owner
Private projects without an Owner
View-only projects without an Owner
Claim ownership of a Project
Note: If the Team also has no owner, an organization admin or workspace admin can claim ownership of the Team. This allows them to manage aspects of the Team, including the ownership of abandoned Projects.
Only organization admins can upload fonts to the organization. Only team admins can upload fonts to a team.
Figma supports .TTF and .OTF fonts. Webfonts are not supported.
Organizations can upload custom fonts to use across organization files. Upload fonts in a specific team, or upload them to the organization.
There's no need to share, install or update fonts for individual users. This also allows Chromebook and Linux users to access custom fonts.
You can only upload fonts in .TTF and .OTF format. It's not possible to upload or install web fonts. Access any fonts on your computer via the Figma Desktop app or Figma Font Helper.
Warning: Admins should only upload fonts they own or have a license to use in Figma. Find out more in the Content and Content rights section of Figma’s Terms of Service
Entire organization
Any fonts you upload to the organization will be available to everyone. Members of any team in the organization can access and use these fonts.
Only organization admins can upload fonts to the organization.
Open Figma in the organization workspace.
Select Admin settings in the left sidebar.
Select Resource and then Shared fonts:
Click Upload fonts
Select the font file from your computer. You can upload multiple font files at once. Click Open to select the fonts.
Confirm you have the necessary rights and licenses to use the font(s). Click Upload to start the upload process. The font will now be available in the font picker for files in the Organization.
Note: Figma will let you know if you already have fonts uploaded with that font family name. Click Skip to leave the font out of the upload, or Replace to update the existing font.
Specific team
Only team admins can upload fonts to a team.
Open Figma in the organization workspace and select the team in the sidebar.
Select the Settings tab.
Click Manage shared fonts.
Figma will show you a list of all the fonts available in that team, including the Font Family, Style, Version and a Sample of the font.
Click in the top-right corner to add a font.
Select the font file from your computer and then Open to select. You can select as many font files as you want.
Check the box to confirm you have the necessary rights and licenses to use the font(s).
Click Upload to start the upload process. The font will now be available in the font picker in any files in that team.
