File sharing in an organization – Figma Learn - Help Center

If you're using UI3, Figma's new design, some parts of this article might not match what you see in the product today. We appreciate your patience while we make updates. Learn more about Figma’s redesign →

Before you start

Who can use this feature

Available on the Organization and Enterprise plans

Every file and prototype in Figma has a unique URL. In an organization, you can copy this link to quickly share designs and prototypes with other members of the organization.

Members can interact with a file based on the file's link sharing permissions, regardless of whether they're a member of that team or project. If public link sharing is enabled, members can also share files with people outside the organization.

A file's link sharing settings control who can open a file or prototype (audience) and what type of actions they can take (permissions).

Audience

Choose who can access files in the organization:

Anyone: Anyone inside or outside the organization can access the file. All they need is a link to the file.

Note: Organization admins can disable public link sharing for the organization. This disables the Anyone option and prevents people outside the organization from accessing files via link sharing.

[Organization name]: Only members of the organization can access the file.
Only invited people: Only the members or guests you invite to that file, or the team it lives in, can access the file.

Note: From the Advanced settings of the Share modal, you can toggle on the option for organization members to be able to discover the file via search. If Discoverable by search is disabled, organization members will need the direct file link or be invited to the file or project the file is in to be able to access it.

Permissions

The audience permissions control what level of access someone has when they open a file. This only applies to anyone who access the file as a member of the designated audience, not project members or people invited to the file.

Can edit: anyone who opens the file can get edit access.
Can view: anyone who opens a file link can only view the file.

The file's audience permissions will dictate the file experience for anyone who opens a link to that file. Whether they can actually edit the file depends on their seat type in Figma design or FigJam.

Can edit

If the link sharing settings are set to can edit, members get edit access to the file. Members or guests will see an Edit file button next to the file's name in the toolbar.

What happens next depends on the person's Figma design or FigJam seat:

People with a full seat can click Edit file to start editing the file right away.
People with a viewer seat can click this button to get edit access to the file. This won't affect their access to any other files and projects.
- Organization plan: Viewers are upgraded to a full seat when they take an explicit edit action in the file.
- Enterprise plan: Viewers are upgraded to a full seat when they click the Edit file button.
  Organization admins can review new full seats during their next true-up or renewal.
Viewer-restricted members or guests can click Edit file to request an upgrade. This sends a request which organization admins can approve or deny. They can only edit the file once an admin accepts the request. Request upgrades →

Click on th Edit file button in the toolbar to get edit access

Can view files

When members open an organization file, Figma will give them can view access by default. This prevents members from being accidentally upgraded when they view a file. There are only some actions you can perform with can view access:

Click the Hand tool to pan around the canvas
Click the Move tool to select layers in the canvas or layers panel
Click the to add comments
Measure distances between layers and objects
View layer properties in the right sidebar
Copy the contents of any text layers
Copy frames, components, objects or layers within files.*
Export frames and layers as assets*

Viwers can only pan around the canvas and select layers

Note: Actions with an asterisk* are only supported if the Viewers can copy, share, and export from this file setting is enabled. Restrict who can copy and share files →

Update file settings

We recommend confirming your audience settings in the Share modal before you share your file.

File URLs stay the same regardless of their location or audience settings. It's not possible to set temporary links, custom URLs, or passwords for files or prototypes. Learn more about sharing files and the Share modal →

···