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• Get started with organizations

  Before you start

  Who can use this feature

  Supported on the Organization and Enterprise plans

  Organizations go beyond the set up of individual teams. They're fantastic for established or growing businesses that need to share resources across a number of teams.

  Plan specific features

  There are two organization plans: Organization and Enterprise. Your organization account will look mostly the same on both plans, with a few differences that we'll cover in this article. Explore your organization account →

  One of the biggest differences is your team hierarchy. The Enterprise plan supports workspaces, which add another layer of structure within an organization. Check out the diagrams below to see how workspaces impact your organization.

  

  

  Another difference is what features you can use:

  Feature	Organization plan	Enterprise plan
  Custom fonts	✓	✓
  Share organization-wide libraries	✓	✓
  Track library analytics	✓	✓
  Create and merge branches	✓	✓
  Create workspaces	✕	✓
  View organization activity logs	✓	✓
  Registered domains and domain capture	✓	✓
  Set default roles	✕	✓
  Restrict guest access	✕	✓
  Authenticate members using SAML SSO	✓	✓
  Provision users with SCIM	✓	✓
  Set member roles with SCIM	✕	✓

  Workspaces

  If you're on the Enterprise plan, your organization will have workspaces! Workspaces are collections of teams, people, and resources. They add another layer of structure within organizations.

  Workspaces could be different teams, departments, cost centers, or business units within your organization.

  You can only be assigned to one workspace at a time. When you are assigned to a workspace, you'll be added to any default teams. You can view and join teams outside your workspace. As well as browse and access libraries in other workspaces.

  Organization admins create workspaces and assign dedicated admins to each workspace. They can then assign both teams and members (including guests) to workspaces. You might see a workspace selector when you join the organization, asking you to select your workspace.

  Teams

  On team plans, you have to be invited to a team before you can access it in your account. In an organization, you can view all teams in the organization and join the ones relevant to you.

  You can also create as many teams as you need within an organization. You can map teams to your company's hierarchy, or create cross-functional teams for company-wide projects.

  Members of the organization can find and access teams with the access within organization setting. There are three levels of organization access: open, closed, and secret.

  Teams in organizations also have access to extra features, like library analytics, which allows you to track component usage across teams.

  Other resources

  You can share organization-specific resources with other members of your team. This includes style and component libraries, custom fonts, and private organization plugins.

  • Upload brand-specific fonts and share them with members across your organization.
  • Share organization files with peace of mind with organization-specific link sharing settings.
  • View and install private organization plugins

  Access organization resources →

  Members and guests

  Everyone in an organization has an account type. A person's account type determines what they can access within the organization.

  This includes organization-wide resources, like teams, libraries, plugins, and widgets. It also includes features and functionality, like branching, library analytics, and shared fonts.

  Members are people in the organization that have an email address that matches any of the organization's domains. Members can access teams, libraries, and other resources shared within the organization.

  Twigma has the twigma.com and dev.twigma.com domains registered to their organization. Anyone that joins the organization with a Twigma email address (name@twigma.com or name@dev.twigma.com) is a member.

  Guests are external users with email addresses that don't match any of the organization's domains. They could be contractors, agencies, clients, or external collaborators. Guests have limited access to the organization. They can only resources to which they're invited. They can't browse organization teams or access shared resources like fonts, plugins, or library analytics.

  Twigma has the twigma.com domain registered to their organization. They work with an agency called DsgnSystm who they invite to a specific team in the organization. As collaborators from the agency only have dsgnsystm.com emails, not twigma.com emails, they are guests. They can't access any teams or resources outside the team they’re invited to.

  Members versus guests →

  Roles

  Figma has two products: Figma design and FigJam. Everyone in an organization has a role on each product. How roles are assigned and updated →

  Your role controls what activities you can do in design or FigJam files. It's also determines if you're included in the organization's billing.

  There are three roles: viewer, viewer-restricted, and editor. You can have a different role on each product. Roles in Figma →

  If you have an editor role on a product, you can edit that kind of file. You'll also be included in the organization's billing. If you're not an editor, you can request an editor upgrade from an admin.

  On an organization plan, your team, project, and file permissions also affect what you can access. Team permissions →

  Organization admins

  Admins are members that have extra administrative rights within an organization. There are two types of admins in an organization: organization admins and workspace admins.

  Organization admins manage all aspects of the organization. This includes everything from members and resources, to billing and other organization-wide settings.

  Workspace admins (Enterprise plan only) manage their specific workspace(s). They can manage roles for workspace members, set and assign default teams, and help with billing true-ups.

  Admin settings

  Organization admins can access the organization's admin settings. They can adjust members, view teams, monitor activity, manage billing, and configure security settings.

  📖 Guide to organization admin →

  Teams

  Organization admins don't have the ability to manage teams in the organization. You need to be a team admin to manage a team. Organization admins can view a list of open, closed, and secret teams.

  Organization admins can claim ownership of empty teams, and perform limited bulk actions.

  • Manage organization teams
  • Manage drafts of deleted members
  • Claim ownership of projects

  Billing

  Figma has two products: Figma design and FigJam. Everyone in an organization has a role on each product. How roles are assigned and updated →

  There are three roles: viewer, viewer-restricted, and editor. People can have a different role on each product. Roles in Figma →

  A person's role determines if they're included in the organization's billing. Anyone with an editor role is included in the organization's billing.

  • Billing on the Organization plan
  • Billing on the Enterprise plan
  • Manage organization true-ups 
  • Manage true-ups with workspaces

  SAML SSO

  Organizations that need enhanced security requirements can configure SAML SSO in Figma. Get started with our Guide to SAML SSO in Figma →

  • Security Assertion Markup Language (SAML) is a security standard for logging into applications.
  • Single Sign On (SSO) allows users to log into many applications or websites via one set of login details.

  You can set up SAML SSO with one of our dedicated providers:

  • SAML SSO with Okta
  • SAML SSO with OneLogin
  • SAML SSO with Azure Active Directory
  • Set up SAML SSO for ADFS

  If your provider isn't listed above, you can set up a custom SAML SSO configuration:

  • Set up a custom SAML configuration
  • Set up automatic provisioning via SCIM
• Explore your organization

  Who is this article for

  Supported on the Organization and Enterprise plan.

  This article gives you an overview of everything you need to know to get started as a member of an organization. Learn how to access teams, files, and shared resources in Figma.

  Perfect for folks who’ve recently upgraded to an organization plan, or are new to Figma.

  Join organization

  There are a few ways to join an organization:

  • Accept an invitation to a file, project, or team in the organization
  • Open a link that an existing member has shared
  • An organization admin adds you (via an identity provider or domain capture)

  You’ll need a Figma account to access organization files and start contributing. If you already have a Figma account, you can join using that account. If you don’t have an account, you can create one as part of the joining process.

  Figma uses email domain to determine who can join an organization. If you have a work email—an address that matches an organization domain—you'll join as a member.

  If you don't have a company email, you'll join the organization as a guest. Guests have limited access, and can only access resources they are invited to.

  Domain capture pulls anyone with an existing company account into the organization. This is an optional settings, which organization admins can enable. Domains and domain capture →

  If you already had an account with teams and drafts, your existing files are safe! You can access drafts, teams and projects from the organization or in your external teams.

  Log in to organization

  Organization admins choose how members can log into the organization. There are three methods available.

  1. Click Continue with Google to log in using Google Single Sign On (SSO)

     If your organization uses Google Workspace, you can log in to Figma using your Google account.

  2. Enter your Email address and a unique password

  3. Click Login with SAML SSO to authenticate using a third-party provider

     SAML SSO allows members to log in to Figma using their company email address. You’ll log in using your company’s identity provider. For example: Okta, OneLogin, or Azure Active Directory. Guide to SAML SSO →

  Log into your accounts →

  

  Note: SAML SSO doesn’t apply to guests. Guests can’t log in using SAML SSO, as they don't have company emails. Instead, guests can log in using an email address and password.

  The file browser is what we call the parts of Figma outside of the Editor. The file browser enables you to explore your workspace and navigate between accounts.

  Navigation bar

  The file browser is what we call the parts of your Figma account outside design or FigJam files. This allows you to access drafts, teams, and resources in the organization.

  The navigation bar allows you to explore your Figma account.

  

  Note: If you're using the Figma desktop app, you can navigate between your account and any open files. Click to view your account in Figma. When you're viewing the Community, you can navigate back and forward using the arrow keys.

  • A

    Account switcher

    View the organization name and icon in the navigation bar. Click to switch between accounts, organizations, or the Community. Switch between accounts →

    If you’re part of an organization, you’ll have at least three options in the switcher:

    • Organizations: Organizations have a dedicated name and icon, usually a company logo. Access organization teams, members, and resources—like private plugins, libraries, and shared fonts.

      If you're a guest of any organization, you'll see a badge next to that organization. Guests can only access teams, files, or projects the organization they're explicitly invited to.

    • External teams: Find any teams you're a member of which aren’t included in the organization. You can't access organization resources—like private plugins, fonts or libraries—in your external teams.

    • Community is where you can explore files and plugins created by other members of the Figma community. Learn more about the Figma Community →

    Caution: It's not possible to move files organizations and external teams, so make sure you're in the right space when you create or open files.

  • B

    Search

    Use the search field to find teams, projects, and files in the organization.

    Figma groups results by resource type, click to view results for each type of resource. In an organization you can search for:

    • Files: find files in your drafts, shared projects, and any teams.
    • Projects: find shared projects you have access to or team projects.
    • People: find collaborators and view their contributions to your teams.
    • Teams: find open and closed teams in your organization.
    • Plugins: find and install plugins that are private to the organization.
  • c

    Notifications

    Click the notifications bell to view and manage any notifications relating to the organization.

  • D

    Account menu

    View and manage account-level settings from the account menu:

    • Community: View and update your Community profile
    • Internal profile: View your internal profile
    • Plugins: View and manage your installed plugins
    • Settings: View and update your account settings
    • Switch account: Switch between accounts and organizations
    • Add accounts: Log in to your Figma account
    • Log out: Select an email address to log out of a specific account, or Log out of all accounts.

  Sidebar

  Recent files

  Select Recent in the left sidebar to view and access files and prototypes you've recently viewed or edited from this account.

  This includes files and prototypes from your drafts, team files, and any other shared files you've opened. It's not possible to view recent files across multiple Figma accounts.

  Figma lists files and prototypes separately, you can use the tile icon to identify files from prototypes:

  • Design files
  • FigJam files
  • Prototype

  There are extra file actions → available from recents. Right-click on the file to view the file actions.

  • Show in project: open the project page where the file is located. Figma will open that project page in the file browser.
  • Remove from recent: remove the file or prototype from your recents. This won't delete the file, you can still access the file from the team/project where it's located.

  Drafts

  Access both your drafts and any deleted files from Drafts. Use the tabs at the top of the page to switch between them.

  Drafts

  Every Figma account comes with its own drafts. You can think of your drafts like a sketchbook or notebook, a place where you can jot down your ideas and experiment with different concepts.

  Drafts are a separate space from the organization's teams and projects. Other members of your organization can't see what's in your drafts, unless you invite them to your files.

  When you leave an organization, the organization keeps any drafts you created in the organization.

  Create new files in drafts →

  Deleted

  The Deleted files folder is an archive of any files you have access to that have been deleted. This includes files that you deleted yourself and files others deleted.

  When you delete a file, Figma will remove the file for all collaborators. You can access deleted files from the workspace under Drafts > Deleted. Use the Created by to filter your results. Choose to view files created by: Anyone, You, or Others.

  Figma will keep files in the deleted files folder indefinitely. It's not possible to open a deleted file, but depending on your access to the original file, there are some actions you can take.

  Delete and restore files →

  Teams, projects, and files

  If you moved to an organization from an existing team, your drafts, files and projects may have moved.

  You can access any migrated teams from the organization. If any teams weren’t included in the migration, you’ll find them in your external teams ↑. This includes any other teams linked to your work account.

  Shared projects

  Select Shared files or Shared projects in the sidebar to view files or projects outside of dedicated teams. This includes:

  • Files from another members drafts, which you have a role on.
  • Files from teams you're not a member of, which you have a role on.
  • External projects that you have a role on.

  Tip! Organization admins can find and manage the drafts of any deleted organization members in Shared projects.

  Teams

  You can have as many teams in an organization as you need. To browse organization teams, click the organization name in the sidebar.

  • View the team name, icon, and description, as well as any members in that team. Click the Join or Request to join button to join a team.
  • Click New team at the top of the page to create a new team in the organization.
  • Find out which members are organization admins under the Admins heading.

  A team's access in the organization controls how members can access each team. Guests must be invited to any type of team, regardless of the team's organization access.

  • Open: Members can freely join open teams with can view access. An admin or editor can upgrade members to give them can edit access.
  • Closed: Members can request can view or can edit access to the team. Team admins accept.
  • Secret: Members must be invited to the team by an existing member. They can invite members with either can view or can edit access.

  A person's role determines whether they can edit any files in that team. Everyone in an organization has both a Figma design and FigJam role. People can have different roles on each product. Roles in Figma →

  Note: You must invite guests to teams, regardless of the team's organization access. When you invite a guest to the team, they can access all files and projects in that team. Members versus guests →

  In an organization, you can share resources across teams. This includes style and component libraries, fonts, plugins, and more. Access shared resources in an organization →

• Access shared resources in an organization

  Before you start

  Who can use this feature

  Supported on the Organization and Enterprise plans.

  Any organization member can access resources shared across the entire organization. Guests of the organization can only access resources you invite them to.

  Organizations go beyond the team setup you may be used to in a Professional or Starter team. Create unlimited teams in an organization and access them all from the organization in the file browser. Any team you create will have access to all the features of a Professional team, plus some extras.

  In addition to that space, members have a personal space for any teams outside the organization. Everything in the organization space is owned by the organization. This includes files from every team in the organization, as well as files in individual's drafts.

  In this article, we'll cover accessing shared resources including files, libraries, fonts, and plugins.

  Note: Everyone in an organization has both an account type and a role. These control what resources a person can access in the organization and how they can interact with them.

  Figma includes anyone with an editor role in the organization's billing. Learn more about members in an organization →

  Share files

  Sharing files in an organization is different than sharing files from a Starter, Education or Professional team. Organizations support seamless collaboration between members, so there are a few ways members can get access to files:

  • A member invites them to the file
  • They are a member of the team or project
  • They open a link to an organization file (link sharing)

  Caution: If you invite someone as an editor, who doesn't already have an editor role in the organization, Figma will upgrade them to paid status and include them in the organization's billing.

  Note: If you invite someone who's email address doesn't match any of the organization's domains, they will be a guest of the organization. Guests can only access the files, projects, and teams to which you invite them. Learn about inviting guests to organization resources →

  Invite collaborators to teams

  When you are a member of a team, you can access to any files and projects within a team. View the team's access from the file's share modal:

  Figma won't give members an explicit role on a file, unless someone invites them to the file. Learn how to invite members to teams →

  Invite collaborators to files

  Invite a collaborator to a file in your organization to give them an explicit role on the file. You can view everyone who has a role on the file in the share modal.

  1. Click the Share button from the toolbar in the file.
  2. Enter the member's email in the Invite someone.. field.
  3. Choose what permission to give them
     • Can edit: Invite them to the file as an Editor. This requires a paid seat in an Organization.
     • Can view: Invite them to the file as a Viewer.
  4. Click Send invite to confirm. They will need to accept the invite to edit the file.

  Share links to files

  Every file and prototype in Figma has a unique URL. For example: http://www.figma.com/file/ABCDEFGHIJKL/file-name

  You can use this link to share designs and prototypes with members of your organization. This includes organization members who aren't invited to that specific file or team

  Use link sharing settings to define who can open the file, and whether they have view or edit access. The default settings are Anyone at Organization with link and can view. Learn more about sharing links in an organization →

  Note: Organization admins can disable public link sharing for the organization. This removes Anyone with the link from the link sharing options and prevents anyone outside the organization accessing files via link sharing.

  Inherited permissions versus explicit roles: If a user gets access to an organization file via a link, they will be able to access the file based on the file's link sharing settings (Can view or Can edit).

  Like members who can access files via team-level permissions, this is an inherited permission and doesn't give them an explicit role on that file. ;

  This means that members listed in the share modal won't include everyone who has access to, or interacted with, the file.

  Libraries

  Styles and components live in the files you created them in. To access and reuse these in other files, you can publish them to a library. This allows you to maintain a consistent brand and style, at scale.

  Members of an organization can choose to publish files to a specific team or share it across the entire organization. Learn how to share libraries in an organization →

  • Choose which libraries you want to make available to the organization.
  • Organization admins can choose which libraries are available to members in organization files.
  • Guests can only access libraries you invite them to.
  • Admins can also remove libraries to hide or remove them for organization members.

  Tip! See how members of your ogranization are using libraries and components with library analytics. Learn how to explore and understand library analytics →

  Fonts

  Figma gives you access to an extensive catalog of Google Web Fonts. If you would like to use extra fonts in your Figma designs, you can use local fonts on your computer.

  • If you're using the Figma Desktop app, any local fonts will already be available to you. You can find these alongside the Google Web Fonts in the font picker.
  • If you're using Figma in the browser, you will need to install the Figma Font Helper application. This allows you to access any fonts you have stored locally on your computer when using Figma in the browser.

  Organizations can also upload and share custom fonts. This allows members to share fonts in a specific team, or across the entire organization.

  • Only organization admins can upload fonts to the entire organization.
  • Only team admins can upload fonts to a specific team.

  Learn more about uploading fonts to an organization →

  Plugins

  In an Organization, you have both an Organization and Personal space. Figma links any plugins you install to your entire account.

  Organization members can access both public and private plugins in an Organization. This allows other members of the Organization to use internal plugins, as well as access plugins from the Figma Community.

  • Browse and install plugins in the Figma Community. Figma will add any plugins you install to your account so can access them in both the organization and any external teams 
  • If the Approved plugin list is enabled, you can only use public plugins on this list within the organization space. You can use plugins outside of that list in your external team.
  • View and instal private organization plugins that are private to your organization.
  • View and manage your installed plugins under your Account > Plugins.

  

  View private organization plugins

  To find and install plugins that are private to your organization:

  1. Open the Figma file browser and click the organization name in the left sidebar.
  2. Select the Plugins header at the top of the page to view any plugins that are private to your organization.
  3. Click the ↓ Install button to add the plugin to your account.

  

  Looking to develop and publish plugins? Members of an organization can create and publish private plugins, making them available only to other organization members. Learn how to create private plugins for your organization →

• File sharing in an organization

  Before you start

  Who can use this feature

  Supported on the Organization and Enterprise plans.

  Every file and prototype in Figma has a unique URL. In an organization, members can copy this link to quickly share designs and prototypes with other members of the organization.

  Members can interact with a file based on the file's link sharing permissions, regardless of whether they're a member of that team or project. If public link sharing is enabled, members can also share files with people outside the organization.

  A file's link sharing settings control who can open a file or prototype (access) and what type of actions they can take (permissions).

  The default settings for the Organization and Enterprise plans is Anyone at organization with link and can view. You can update the link sharing settings for each file.

  Discovery	can edit	can view	can view prototypes only
  Anyone with the link	✕	✓	✓
  Anyone at organization with link	✓	✓	✓
  Anyone at organization	✓	✓	✓
  Only people invited to this file	✕	✕	✕

  Access

  Choose how members can find files in the organization.

  • Anyone with the link: anyone inside or outside the organization can access the file. All they need is a link to the file.
  • Anyone at organization with the link: only members of the organization can access the file. Members can only access the file is they open a link to that file.
  • Anyone at organization: members can find this file when browsing and searching. Use this setting to share libraries with the organization. Guests can't access these files unless you invite them to the file or team.
  • Only people invited to this file: only the members or guests you invite to that file, or the team it lives in, can access the file.

  Note: Organization admins can disable public link sharing for the organization. This removes Anyone with the link from the link sharing options and prevents anyone outside the organization accessing files via link sharing.

  Permissions

  The link sharing permissions control what level of access someone has when they access a file using the link. This only applies to anyone who access the file via a link, not team members or people invited to the file.

  • Can edit: anyone who opens the file can get edit access.
  • Can view: anyone who opens a file link can only view the file.
  • Can view prototypes only: anyone who opens the link can access any prototypes on that file, but not the underlying pages in the file.

  The file's link sharing permissions will dictate the file experience for anyone who opens a link to that file. Whether they can actually edit the file depends on their Figma design or FigJam role.

  Can edit files

  If the link sharing settings are set to can edit, members are to get edit access to the file. Members or guests will see an Edit file button next to the file's name in the toolbar.

  What happens next depends on the person's Figma design or FigJam role:

  • Editors can click Edit file to start editing the file right away.
  • Viewers can click this button to upgrade to a paid editor role and edit the file. This doesn't affect their permissions on other files or teams. Figma will include them in the organization's next quarterly true-up.
  • Viewer-restricted members or guests can click Edit file to request an upgrade. This sends a request which organization admins can approve or deny. They can only edit the file once an admin accepts the request. Request upgrades →

  What editors can and can't do →

  

  Can view files

  When members open an organization file, Figma will give them can view access by default. This prevents members from being accidentally upgraded when they view a file. There are only some actions you can perform with can view access:

  • Click the Hand tool to pan around the canvas
  • Click the Move tool to select layers in the canvas or layers panel
  • Click the to add comments
  • Measure distances between layers and objects
  • View layer properties in the Inspect panel
  • Copy the contents of any text layers
  • Copy frames, components, objects or layers within files.*
  • Export frames and layers as assets*

  What viewers can and can't do →

  

  Note: Actions with an asterisk* are only supported if the Allow viewers to copy, share, and export from this file setting is on. Restrict who can copy and share files →

  Update file settings

  We recommend confirming your link sharing settings in the Share modal before you share your file.

  File URLs stay the same regardless of their location or link sharing settings. It's not possible to set temporary links, custom URLs, or passwords for files or prototypes.

  1. Click the Share button in the file.
  2. Click the next to the link sharing setting to choose how people can find and access the file.
  3. Click the to set the permissions for sharing links.
  4. Click the next to Anyone else with a prototype link to set a permission for any prototypes in the file..
  5. Check the box if you want the URL or embed code to Link to selected Frame (optional).
  6. Click Copy Link to copy the file URL to your clipboard. If you're using Figma in the browser, you can also copy the file link in the address bar.

  

• View and join organization teams

  Who can use this feature

  Supported on the Organization and Enterprise plan.

  Members can view open and closed organization teams. Guests can only view teams to which they are invited.

  Organization teams are designated spaces for projects and files. Teams can have their own members, team admins, default libraries, and custom fonts within the organization.

  Members can create as many teams in an organization as they need. They can also join multiple teams, making it possible to create cross-functional teams and share resources across them.

  On the Enterprise plan, you may also have access to workspaces. Workspaces are groups of teams, people, and resources within an organization. They add another layer of structure within large organizations. 

  There are different ways to structure your teams:

  • Create teams around your company's hierarchy
  • Build inter-disciplinary teams for product verticals
  • Collect resources and explore company-wide projects and initiatives
  • Create workspaces for separate departments, products, or brands

  📖  Best practices: Team, project, and file structure  →

  Note: Anyone with an email address that matches an organization domain is a member. Anyone without an email that doesn't match an organization's domain is a guest. Members and guests →

  Access organization teams

  Teams in an organization have three access levels: open, closed, and secret.

  • Open: members can join open teams without requiring approval. Everyone who joins an open team gets can view permissions by default.
  • Closed: Members must request to join closed teams. They can request either can view or can edit access as part of this process.
  • Secret: Secret teams are hidden from members. To join a secret team, members must be invited by an existing member.

  View organization teams

  Organization members can browse all open and closed teams in the organization. If you're inviting guests from outside the organization, they can only view and access the teams you share with them.

  To view organization teams, you need to make sure you are in the organization. View the current organization or account in the navigation bar. Click to switch to another organization. Switch between accounts →

  Select Organization name in the sidebar.

  • View all open and closed teams
  • Join open teams ↓
  • Request to join closed teams ↓
  • Leave teams of which you are a member
  • Delete teams you're an admin on

  

  Tip! Organization admins can also view a list of open and closed teams in the Admin settings. Admins can join, request to join, or leave teams they are a member from the Teams page.

  Join teams

  Join an organization team add the team to your sidebar. You can only access those teams when you are in the organization. 

  • Join open teams
  • Request to join closed teams
  • Invite-only secret teams

  Note: Team permissions in an organization are the same as team permissions in teams on the Professional, Education, or Starter plan. Team permissions →

  Join open teams

  Every member can search, view, and join open teams. Join open teams without requiring an invitation from an existing member.

  By default, you join open teams with can view permissions. To edit team files, you can request edit access to a file or ask another team member to give you can edit access.

  You can also join an open team if someone invites you to the team. You'll need to accept the invite from the email or notification.

  Note: A team admin, or someone with can edit access to the team, can give other members can edit access. To actually edit files, members and guests need to have an editor role on that product. Roles in Figma →

  Request to join closed teams

  Any member can search for and find closed teams, but they can't view any files or projects within them.

  Members can request to join closed teams with can view or can edit access. A team admin needs to approve any requests, before they can join the team.

  Existing members can invite other collaborators to the team. They can only invite collaborators at their permission level or lower. For example: a viewer can only invite a viewer, but an editor can invite a viewer or editor.

  1. Click the Request to join button on the team card.
  2. Use the to choose can view or can edit access.
  3. Add any notes or information to give the team admin some context (optional).
  4. Click Request access.
  5. Figma will send a notification to every admin on that team, which they can approve or reject. You can only access the team once an admin has approved your request.

  If you don't need access to team anymore, or want to change the permission level, click Cancel request next to the team.

  Caution: If you request to join a team with can edit access, you may not be able to edit files in that team. Your Figma design or FigJam role determines if you can edit files. Request an editor upgrade →

  Invite-only secret teams

  Secret teams are hidden from members of the organization, so organization members can't browse or join these teams.

  To get access to a secret team, an existing member needs to invite you. Only people with can edit access and admins can invite members or guests to secret teams. 

  Note: Organization admins can view secret teams in the organization's admin setting. Organization admins can also activity related to secret teams, including members and file names, in the organization's activity logs.

• Create organization teams

  Who can use this feature

  Supported on the Organization and Enterprise plans

  Only members can create teams within the organization.

  Organization teams are designated spaces for projects and files. Teams can have their own members, team admins, default libraries, and custom fonts within the organization.

  Members can create as many teams in an organization as they need. They can also join multiple teams, making it possible to create cross-functional teams and share resources across them.

  Teams in an organization have an Access within organization setting, which impacts how members can view and join teams. There are three access levels: open, closed, and secret.

  • Open: members can join open teams without requiring approval. Everyone who joins an open team gets can view permissions by default.
  • Closed: Members must request to join closed teams. They can request either can view or can edit access as part of this process.
  • Secret: Secret teams are hidden from members. To join a secret team, members must be invited by an existing member.

  Create teams

  Any member of an organization can create a team. Guests aren't able to create teams in the organization.

  1. Click on the organization name in the sidebar.
  2. Click the New team button in the top-right corner.
  3. Enter a team name in the field and set the Access within the organization setting.
  4. Click Create team to create the team. Figma will open the team in your account.
  5. Click Add a team description to enter a bio for the team (optional).

  Note: If you are a viewer in the organization and create a team, Figma will upgrade you to an editor and include you in the organization's billing.

  Organization admins can also create new teams from Admin settings > Teams.

  1. Open Admin settings > Teams.
  2. At the top of the team list, click Create new team.
  3. Enter a team name in the field and set the Access within the organization setting.
  4. Click Create team to create the team.
• Share libraries in an organization

  Who can use this feature

  Supported on Organization and Enterprise plans.

  Members can publish a library to the team or the organization. Members need can edit access to a file to publish it.

  Team admins can enable any library that has been shared with the organization, for their specific team(s).

  Only organization admins can choose which libraries are available to all teams by default.

  Libraries are design files that include styles and components that are reused across a brand, product, or project. Guide to libraries →

  There are three levels of library sharing in an organization:

  1. Publish styles and components from a file to a library. Anyone with access to that file can use that library.
  2. Publish libraries within a specific team. Members of that team can access those libraries and team admins manage default libraries for the team.
  3. Share a published library with everyone in the organization. This allows anyone in the organization to access and use that library. Organization admins can make these libraries default libraries.

  Note: Guests can only access libraries you invite them to. Invite guests to the original file to give them access to those styles and components across organization files.

  Publish file as a library

  Publish styles and components from organization files as libraries. Anyone with can edit access to the file can publish it.

  Publish a library within a team, or share the library with the entire organization.The file's link sharing settings determine who can access and use a library.

  You can set a file's link sharing settings when you first publish the library, or when you publish an update.

  Every time you publish a library, Figma will add a checkpoint to the file's version history. You can identify these events with the icon.

  Share within a team

  Caution: If you choose to publish the library to the team only, only direct members of that team can access those styles and components. The file has to be shared with the organization to allow anyone from outside the team to access it. This includes people with access to individual files and projects in that team.

  1. From the open file, open the Assets panel in the left sidebar.
  2. Click to open the Library modal.
  3. Click Publish next to the Current file.
  4. Enter a summary of your changes in the field provided. This description will appear in the file's version history.
  5. Leave the Allow any member of the organization to access the file setting unchecked.
  6. Click Publish to share the library and update the file's link sharing settings.

  

  Share with organization

  Share the file with the organization to allow anyone in the organization to access those files.

  1. From the open file, open the Assets panel in the left sidebar.
  2. Click to open the Library modal.
  3. Click Publish next to the Current file.
  4. Enter a summary of your changes in the field provided. This description will appear in the file's version history.
  5. Check the box next to Allow any member of organization name to access the file. This updates the file's link sharing settings to "Anyone at organization"
  6. Click Publish to share the library and update the file's link sharing settings.

  Tip! If a library is already published, you can update the file's link sharing settings instead. To share the library with the organization, set this to Anyone at organization. Learn more about link sharing →

  Manage default libraries

  If a library is shared across the organization, both team and organization admins can manage these libraries.

  Tip! Track how members of your organization are using components with design system analytics. Learn more about library analytics →

  Team libraries

  Team admins can manage default libraries for their team. Team admins can make any library shared with the organization a default library. This includes libraries from another organization team.

  Team admins can choose to turn libraries on for FigJam files, Design files, or All files. Anyone who is a member of that team will see that library by default in team files.

  Manage default team libraries →

  

  Organization libraries

  Organization admins can make libraries available to all teams in the organization. They can turn libraries on for FigJam files, Figma Design files, or All files.

  If the library isn't already shared with the organization, organization admins can update organization access as part of that process. Manage default organization libraries →

  

  Remove libraries

  We mentioned above that there are three steps or tasks related to sharing libraries in an organization:

  • Publish the styles and components to a library
  • Make that library available to members of the organization
  • Manage default libraries for the organization

  To remove libraries in an organization, you can reverse any or all of those steps, depending on the outcome you want:

  • Unpublish the library ↓ to remove these styles and components from the Libraries modal for everyone. This breaks the connection between the main components and any instances.
  • Remove organization access ↓ to update a published library so that its only shared within a specific team in the organization.
  • Turn off organization library ↓ to remove it as a default library in all organization files. Members can still enable this library manually in the library modal of specific files or teams.

  Unpublish libraries

  Unpublish the library to remove everyone's access to the library. This removes the library at both the team and organization levels.

  This doesn't remove styles and components from organization files, but those styles and components won't receive any further updates.

  1. Open the file you want to remove.
  2. Open the Assets panel in the left sidebar and click the library icon.
  3. In the Library modal, click on the library in the Current file.
  4. Click the Unpublish button at the bottom of the modal:.
  5. Click Remove file from library to confirm.
  6. Figma will return you to the file. The status bar will indicate that Figma has removed the file from the library.

  

  Remove organization access

  Adjust the file's link sharing settings to prevent members of the organization from finding and using the file. This removes the library from organization members, while keeping it published to a specific team.

  Only members of the team can access and use that library. If people have access to individual files and projects in that team, but aren't a member of the team, they can't access that library.

  1. Click the Share button in the menu bar.
  2. Click the next to the existing link access. This will be set to Anyone at organization name.
  3. Select Only people invited to this file from the options.
  4. Close the file sharing modal.

  

  Share files in an organization →

  Turn off organization library

  Organization admins can turn off a library so that it's no longer a default library in organization files. Team admins can still enable this library for their teams and members can still access the library in organization files.

  1. Select Admin settings in the sidebar.
  2. Select the Resources page and then select the Libraries tab.
  3. Click Off next to the library to adjust.

  

• Invite guests to organization resources

  Before you Start

  Who can use this feature

  Supported on the Organization and Enterprise plans

  People with viewer or editor role in an organization can invite guests at or below their permission level.

  Guests are external users with email addresses that doesn't match any of the organization's domains. They could be contractors, agencies, clients, or external collaborators.

  Guests have limited access to the organization. They can't browse organization teams or access shared resources like fonts, plugins, or library analytics. You can only invite guests to individual teams, projects, and files in the organization.

  Guest access

  Guests can have the same roles and team permissions as members.

  You choose their permissions when you invite them to a file, project, or team. You can give them different permissions on different resources.

  These permissions inform their FigJam and Figma design roles. Roles determine the highest level of access a person can get, as well as their billing status.

  Guests can have any role: viewer, viewer - restricted, or editor. Like members, they can have different roles on design and FigJam files.

  Enterprise plan

  On the Enterprise plan, there are two settings that impact a guest's access.

  • Organization admins can set default roles for new members and guests. Figma will use those roles for any new guests.
  • Organization admins can restrict or disable guest access. If guest access is restricted, workspace or organization admins need to approve guests before they can access any resources.

  Organization plan

  On the Organization plan, new Use the table below to see which roles are assigned based on the resource and permissions.

  Note: Figma only gives them an editor role on the file type you initially invite them to. For example: If you invite them to edit a FigJam file, they will get an editor role on FigJam only.

  Resource	Invite permissions	Figma design or FigJam role
  Team	can view	Viewer on both file types
  Team	can edit	Viewer on both file types
  Project	can view	Viewer on both file types
  Project	can edit	Viewer on both file types
  File	can view	Viewer on both file types
  File	can edit	Editor on invited file type only

  Invite guests

  Invite someone from outside your organization to a file, project, or team. They'll only be able to access the specific resources you invite them to. 

  You can only invite someone at or below your permission level. If you have view access, you can only invite someone with view access. If you have edit access, you can invite some with either view or edit access.

  Team

  Invite them to a team to give them access to all files and projects in that specific team. They can only access and use libraries shared within that team.

  1. Open the team in Figma.
  2. Select the Members tab .
  3. Click Invite in the menu bar.

  Project

  Invite them to a project to give them access to files in that project. Permissions determine what level of access they have on those files.

  1. Open the team in Figma.
  2. Select the project to view.
  3. Click the Share button in the menu bar.

  File or prototype

  Invite them to a file or prototype. If you invite them to the file, they can view any prototypes in that file. If you invite them to the prototype, they can only access the prototype.

  • With the file or prototype open, select Share in the toolbar.
  • From the file browser, right-click on the file or prototype and select Share.

  Confirm guest details

  1. Enter the collaborator's email address in the Email field. To invite multiple people, enter their email addresses separated by a comma.

     Tip! Figma will identify any email addresses with external domains as a (guest). You'll see this next to their email address when inviting them.

  2. Select the permissions you want to give them.
     • Select Can view to give them view access.
     • Select Can edit to give them edit access.
     • Select Can view prototypes only to allow them to view any prototypes in that file (files only).
       
  3. Click Send invite.

  If your organization is on the Enterprise plan, the organization's guest membership setting will let you know if you can invite external users. There are three options:

  1. If there are no restrictions, Figma will ask you to confirm the external invite. Select Share to confirm and send an invite email to the guest.

  2. If admin approval is required, Figma will still send an invite to the external guest. To accept the invite and view the file/project/team, the guest needs to then request access.

     This sends a request to workspace admins (Enterprise only) and organization admins, which they can Dismiss or Add. If the request is approved, the guest can reload the page to access the resource.

     Figma will also send them an email to let them know they've been added to the organization.

  3. If guest access is disabled, an email won't be sent. Figma will let you know that the external user can't be invited to the resource.

  

• Select organization workspace

  Who is this article for

  Supported on the Enterprise plan.

  Both members and guests can be assigned to a workspace. Only members can browse or select a workspace.

  Workspaces are groups of teams, people, and resources within an organization. They could be groups, departments, product areas, or business units.

  Organization admins can allow members to select their own workspace. You'll usually only need to do this once. You can still browse teams, libraries and resources from other workspaces.

  1. When you next log in, you'll see a Select workspace window:

  2. Next to Workspace: click Select your workspace .

     • Select the workspace that suits.
     • If your workspace isn't listed, select My workspace isn't listed.
     • If you're not sure which workspace you belong to, select I don't know my workspace.

     

  3. Click Submit to select your workspace. Figma will take you to the organization workspace you selected. Explore your organization →

  Note: You can also reach out to an organization admin to check which workspace you should select. You can find a list of Admins on the organization page in Figma.