Create and manage user groups

User groups let admins organize people into named groups.

You can use user groups to:

• Organize members of your organization by team, department, or role
• Share files, projects, and teams with multiple people at once
• Mention groups in comments to notify everyone in the group
• Keep permissions up-to-date as groups change

User groups can be managed manually or synced from your organization’s identity provider.

Create a user group

All organization members can create user groups, unless limited by admin.

To create a user group:

1. From the file browser, click All workspaces or All teams.
2. From the User group section of the right sidebar, click the plus icon.
3. Enter a name and optional description for the group, then click Continue.
4. Search for and add any member or guest in the organization to the group.
5. Choose whether to notify people when they’re added to the group.
6. Click Save.

Add or remove group members

Group creators or organization admins can add or remove group members at any time.

To add a group member:

1. From the file browser, click All workspaces or All teams.
2. From the User group section of the right side bar, select a user group.
3. You can add members individually or in bulk:
   • To add users individually, use the search bar to enter an organization member or guest’s name, and click Add.
   • To add users in bulk, click > Add people. Search for and add any members or guests, then click Save.

To remove group members:

1. From the file browser, click All workspaces or All teams.
2. From the User group section of the right side bar, select a user group.
3. You can remove members individually or in bulk:
   • To remove users individually, hover over a user’s name and click More > Remove from group.
   • To remove users in bulk, click   > Remove people. Select all users you’d like to remove from the group, then click Remove.

Rename or delete a user group

Group creators and organization admins can rename or delete user groups.

Rename a group

To rename a user group:

1. From the file browser, click All workspaces or  All teams.
2. From the User group section of the right side bar, select a user group.
3. Click Edit > Settings.
4. Click Edit.
5. Enter an updated name and optional description.
6. Click Save.

Delete a group

To delete a user group:

1. From the file browser, click All workspaces or  All teams.
2. From the User group section of the right side bar, select a user group.
3. Click Edit > Settings.
4. Click Delete group.
5. Confirm to delete the group.

Deleting a group removes it as an option from sharing and mentions, but doesn’t delete any files or users.

Manage user groups as an admin

Manage user groups from admin dashboard

Organization admins can access and manage user groups from the admin dashboard.

To manage user groups from the admin dashboard:

1. From the file browser, click Admin.
2. Select the People tab.
3. Select the User groups tab.

From the User groups tab, admins can view a list of all user groups, add or remove people from groups, create or delete groups, and edit group details.

Manage who can create user groups

On the Enterprise plan, organization admins can change who can create and manage user groups in their organization.

By default, anyone in the organization can create and manage user groups.

To update this setting:

1. From the file browser, click Admin.
2. Select the Settings tab.
3. Under Team and user group creation, select Creating user groups.
4. Choose one of the following options:
   1. Anyone: Any member of the organization can create user groups.
   2. Organization admins only: Only organization admins can create user groups.
5. Click Save.

Sync user groups from an identity provider

Enterprise plans that use SCIM for automatic provisioning can sync user groups directly from their identity providers.

When a group is synced:

• Group membership is managed directly via SCIM
• Changes in your identity provider provisioning automatically update user groups in Figma
• Manual edits to group membership may be disabled in Figma

To create or sync groups from your identity provider:

1. From the file browser, click Admin.
2. Select the People tab.
3. Select the User groups tab.
4. Click the + User group button, then select Sync from IdP from the dropdown menu.
5. Select SCIM groups, then click Create.

Each SCIM group you select will synch to its own user group.

Learn more about setting up automatic provisioning via SCIM.

Share files, projects, or teams with a user group

You can share files and projects with a user group the same way you share with individual people. Everyone in the group gets the selected edit or view permission. When someone joins or leaves the group, their access updates automatically.

To share a file with a user group:

1. Select the file, project, or team and click Share.
2. Enter the name of a user group in the invitation field.
3. Select a permission: Can edit or Can view.
4. Click Invite.

Learn more about sharing files, sharing projects, or sharing teams.

Mention a user group in comments

You can mention a user group in comments to notify everyone in the group.

1. Add a comment to a file.
2. Type @ and start typing the group name.
3. Select the group from the list.
4. Post the comment.

All users in the group will receive notifications about the comment, based on their comment notification settings.

Learn more about comments.