Assign people to workspaces

Workspaces are collections of teams, people, and resources. They add another layer of structure within larger organizations.

You can make changes to workspace assignments at any time. This includes assigning, reassigning or managing transfers between teams or departments.

Anyone who isn't assigned to a workspace is considered Unassigned. Both organization and workspace admins can view unassigned members.

Organization admins can assign people to any workspace. Workspace admins can only assign people from unassigned to workspaces they manage. They can’t claim or assign people from other workspaces.

View and assign from unassigned

Anyone who isn't assigned to a workspace will appear as Unassigned in the Members tab. You can assign members to workspaces one-by-one, or assign them in bulk.

1. Open the organization in Figma
2. Select Admin settings in the left sidebar.
3. Select Members in the menu bar.
4. Select Unassigned to view members and guests that aren’t assigned to a workspace.

Assign individually

1. Click Unassigned in the workspace column for that member.
2. Select the workspace to which you want to add them.
3. Click Confirm in the dialog to update.

Bulk assign

1. Select the checkbox next to the members you want to update. These can be members, guests, or admins.
2. In the bulk actions menu at the bottom of the screen, select Change workspace.
3. Select the workspace to which you want to add them.
4. Click Confirm in the dialog to update.

Move people between workspaces

If someone is assigned to an incorrect workspace, you can update their workspace. Organization admins can move people between all workspaces. Workspace admins can only move people between workspaces they manage.

Organization admin

To move people between workspaces as an organization admin:

1. Open the organization in Figma.
2. Select Admin settings in the left sidebar.
3. Select Members in the menu bar. Figma will show all members by default.
4. Use the search field for the member you want to update.
5. In the Workspace column, click their current workspace to open the selector.
6. Select another workspace and click Change workspace to confirm.

Workspace admin

To move people between workspaces as a workspace admin:

1. Open the organization in Figma.
2. Select Admin settings in the left sidebar.
3. If you manage multiple workspaces, click the workspace name in the menu bar to select another workspace.
4. Select Members to view members and guests in that workspace.
5. In the Workspace column, click their current workspace to open the selector.
6. Select another workspace and click Change workspace to confirm.

Unassign members and guests

Someone selected or assigned to the wrong workspace? Organization admins and workspace admins can unassign a member or guest.

This moves them to Unassigned, where they can be assigned to another workspace. This doesn’t affect their membership on any teams.

Organization admin

Organization admins can update workspace assignment under Admin settings > Members.

1. Open the organization in Figma.
2. Select Admin settings in the left sidebar.
3. Select Members in the menu bar. Figma will show all members by default.
4. Find the person you want to remove. In the Workspace column, click their current workspace.
5. Select Unassign from the options to remove them from the workspace.

Workspace admin

A workspace admin can unassign a member to remove them from their current workspace. They can do this under Admin settings > Workspace > Members.

1. Open the organization in Figma.
2. Select Admin settings in the left sidebar.
3. If you manage multiple workspaces, click the workspace name in the menu bar to select another workspace.
4. Select Members to view members and guests in that workspace.
5. Find the person you want to remove. In the Workspace column, click their current workspace.
6. Select Unassign from the options to remove them from the workspace.