What’s the difference between workspaces and billing groups? – Figma Learn - Help Center

In December 2023, we moved billing management out of workspaces and into a new feature called billing groups.

Billing groups are for accounting and organizing people by cost center. Workspaces are for collaboration and organizing work by departments, product areas, or other categories.

Billing groups build confidence over billing decisions:

Route upgrade requests and licensing decisions to the relevant decision makers
Simplify internal accounting by sorting users into cost centers

Workspaces enable better collaboration and offer granular content policies:

Help teams find relevant files in an organized space
Curate libraries for members to use
Customize access and plugins for different areas of the business

Note: If your organization used workspaces before billing groups launched, we’ve automatically created billing groups for you. Your billing groups have the same names, admins, and members as your current workspaces. From here, you can modify each billing group and workspace to best match your organization’s needs.

Who can manage workspaces and billing groups?

With the launch of billing groups, there are now four types of admins in a Figma organization:

Organization admins have the highest level of permission for managing a Figma organization. They can typically do everything a billing group admin or workspace admin can do, as well as managing the highest-level settings in the organization.
Billing group admins sort people in an organization according to internal budget sources and manage their paid seat status.
Workspace admins manage teams and resources in their workspaces.
Team admins manage aspects of individual teams, like people, resources, and access to the team.

Below, you can see how each role can manage different aspects of billing groups and workspaces. Team admins can’t manage billing groups or workspaces, so they’ve been excluded from the table.

Note: A person can take on multiple admin roles in Figma. For example, someone can be both a billing group admin and a workspace admin and manage multiple billing groups and workspaces.

Manage billing groups

	Organization admins	Workspace admins	Billing group admins
Create and delete billing groups	✓	X	X
Add or remove billing group admins	✓	X	X
Rename a billing group	✓	X	X
Assign or unassign users from a billing group	✓	X	Billing groups they manage
Move users between billing groups	✓	X	Billing groups they manage

Manage workspaces

	Organization admins	Workspace admins	Billing group admins
Create and delete workspaces	✓	X	X
Add or remove workspace admins	✓	X	X
Rename a workspace	✓	X	X
Assign or unassign users from a workspace	✓	Workspaces they manage	X
Move users between workspaces	✓	Workspaces they manage	X
Assign or unassign teams from a workspace	✓	Workspaces they manage	X
Move teams between workspaces	✓	Workspaces they manage	X
Enable or disable the workspace selector	✓	X	X
Customize a workspace’s header color	✓	Workspaces they manage	X
Customize a workspace’s icon	✓	Workspaces they manage	X
Edit a workspace’s description	✓	Workspaces they manage	X

Add and remove users from the organization

	Organization admins	Workspace admins	Billing group admins
Invite users to the organization	✓	Invited users join the workspace they are invited from	Invited users join their billing group
Remove users from the org	✓	Users in workspaces they manage	Billing groups they manage

Billing

	Organization admins	Workspace admins	Billing group admins
Upgrade or downgrade users’ seats	✓	X	Billing groups they manage
Manage upgrade requests	Requests from users who are Unassigned	X	Billing groups they manage
Confirm paid seats in billing group before or during a true up	✓	X	Billing groups they manage
View and lock the true-up invoice	✓	X	X

Content management

	Organization admins	Workspace admins	Billing group admins
Manage teams	Any visible teams	Visible teams in workspaces they manage	X
Approve guest requests*	For requests to content outside a workspace	For requests to content in workspaces they manage	X
Invite new guests*	✓	Guest automatically joins their workspace	X
Approve a plugin for the organization	✓	X	X
Approve a plugin for a workspace	✓	X	X
Set link sharing controls for the organization	✓	X	X
Set link sharing controls for a workspace	✓	X	X
Set default teams for a workspace	X	✓	X
Enable libraries by default for all files in the organization	✓	X	X
Enable libraries by default for all files in a workspace	✓	Workspaces they manage	X
Set default modes for a workspace	✓	Workspaces they manage	X

*Only applicable if guest access is restricted.

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