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• Manage default organization libraries

  Who can use this feature

  Supported on the Organization plan.

  Only organization admins can manage default libraries.

  In organization, you can publish libraries to a team in the organization, or share them with the entire organization. This makes styles and components available in all organization files.

  To make a library available to the organization, they can check the box to Allow any member of organization to access this file when publishing their library.

  This updates the link sharing settings of that file and allows members to access styles and components from the library. Guests can only access libraries you invite them to. Add and remove libraries →

  Organization admins can also make a library available to all teams in the organization. 

  Tip! You can also use a file's link sharing settings to define how members of the organization can find and interact with files. Learn more about sharing links in an organization →

  Manage libraries

  Organization admins can manage shared libraries under Admin settings > Resources.

  1. Open the organization workspace.
  2. Select Admin settings in the sidebar.
  3. Select the Resources page and then select the Libraries tab.
  4. View a list of available libraries in the library modal. Every library corresponds to a file with published styles and components.
  5. Click Off next to the library to adjust.
  6. Choose which files to make the library available in:
     • Design files
     • FigJam files
     • All files
     • Off
     
  7. If the file isn't shared with everyone in the organization, Figma will prompt you to share the file. Select Change privacy and enable to allow members to access the library.
  8. Repeat for any other libraries. Figma will make all of those libraries available in any files in the organization workspace, including member's drafts.
  9. To remove a library, click next to the current setting and select Off.

  Tip! Members of organizations also get access to design system analytics. These analytics allow you to track how members of your organization are using components in files. Learn more about design system analytics →

  Access organization libraries

  Design files

  When you make a library available in a design file, you can:

  • Find and apply styles using the style pickers in the right sidebar. Apply styles to layers in Figma design →
  • Drag components into the canvas from the Assets panel in the left sidebar. Add components to your designs →

  FigJam files

  Access components, along with stickers curated by Figma, from the library tool. Use stickers and components from libraries →

• Manage fonts in an Organization

  Before you start

  Who can use this feature

  Supported on Figma Organization plan

  Only Organization Admin can upload fonts to the Organization.

  Only Team Admins can upload fonts to a team.

  Figma supports .TTF and .OTF fonts. Webfonts are not supported.

  Figma Organizations can upload and share custom fonts in the Organization. Share fonts in a specific team, or across the entire Organization.

  • Organization Admins can upload fonts to the entire Organization.
  • Team Admins can upload fonts to a specific team.
  • No need to share, install or update fonts for individual users.
  • Chromebook and Linux users can access custom fonts.

  You can only upload fonts in .TTF and .OTF format. It's not possible to upload or install web fonts. Access any fonts on your computer via the Figma Desktop app or Figma Font Helper.

  Warning: Admins should only upload fonts they own or have a license to use in Figma. Find out more in the Content and Content rights section of Figma’s Terms of Service

  Upload a font to the Organization

  Who can upload fonts to an Organization?

  Only Organization Admin can upload fonts to the Organization.

  Any Fonts you upload to the Organization will be available to everyone. Members of any team in the Organization can access and use these fonts.

  Fonts can only be uploaded to the Organization by an Organization Admin.

  1. Open Figma in the file browser.
  2. Select Admin Settings to open the Organization's settings.
  3. Select Resource and then Shared fonts:
  4. Click the Upload Fonts button:
  5. Select the font file from your computer. You can select as many font files as you want. Click Open to select the fonts.
  6. Confirm you have the necessary rights and licenses to use the font(s). Click Upload to start the upload process. The font will now be available in the font picker for files in the Organization.

  Note: Figma will let you know if you already have fonts uploaded with that font family name. Click Skip to leave the font out of the upload, or Replace to update the existing font.

  Upload a font to a team

  Who can upload a font to a team?

  Only Team Admins can upload fonts to a team.

  1. Open the file browser and select the team in the sidebar.
  2. Click on the Settings tab.
  3. Click the Manage Shared Fonts link.
  4. Figma will show you a list of all the fonts available in that team, including the Font Family, Style, Version and a Sample of the font.
  5. Click the in the top-right corner to add a font.
  6. Select the font file from your computer and then Open to select. You can select as many font files as you want.
  7. Check the box to confirm you have the necessary rights and licenses to use the font(s).
  8. Click Upload to start the upload process. The font will now be available in the font picker in any files in that team.
• Claim ownership of a project

  Before you start

  Who can use this feature

  Supported on the Figma Organization plan

  Only the owner or a team admin can claim ownership of a project.

  If there is no longer an owner of a project, the Team Owner or a Team Admin can join the project as the owner.

  This applies to:

  • Projects shared with the entire Team without an Owner
  • Private projects without an Owner
  • View-only projects without an Owner

  Claim ownership of a Project

  Note: If the Team also has no Owner, an Organization Admin can claim ownership of the Team. This allows them to manage aspects of the Team, including the ownership of abandoned Projects.  

  1. Click on the team name in the file browser.
  2. Select the project from the grid or list.
  3. Click the Join as Owner button.

  Once you have joined the project, you can:

  • Move project between teams
  • Transfer ownership of the project
  • Delete project
• Share libraries in an organization

  Who can use this feature

  Supported on the Figma Organization plan.

  Members can publish a library to the team or the organization. Members need can edit access to a file to publish it.

  Team admins can enable any library that has been shared with the organization, for their specific team(s).

  Only organization admins can choose which libraries are available to all teams by default.

  Libraries are design files that include styles and components that are reused across a brand, product, or project. Guide to libraries →

  In an organization, you can publish libraries to a specific team or to the organization. This allows members to access those libraries library in files, and team admins to turn on those libraries for their team.

  Organization admins can also make a library available to all teams in the organization. This enables the library for all teams and organization files.

  When an admin makes a library available to the entire organization, this updates the link sharing settings of that file to Anyone at organization. This allows members to access the styles and components from that library. Share files in an organization →

  Note: Guests can only access libraries you invite them to. Invite guests to the original file to give them access to those styles and components across organization files.

  Publish library

  • Anyone with can edit access to a file can publish styles and components as a library.

  Use the file's link sharing setting to choose who can access and use a library. Publish a library to a specific team, or share with the organization to make it available to all teams.

  You can set a file's link sharing settings when you first publish the library, or when you publish an update.

  1. Open the file in the editor.
  2. Open the Assets panel in the left sidebar.
  3. Click the to open the Library modal.
  4. Click Publish next to the Current file.
  5. Enter a summary of your changes in the field provided. This description will appear in the file's version history.
  6. To publish to the organization: Check the box next to Allow any member of organization name to access the file.
  7. To publish to that team only: Leave the Allow any member... setting unchecked.
  8. Click Publish to share the library and update the file's link sharing settings.

  

  Every time you publish a library, Figma will add a checkpoint to the file's version history. You can identify these events with the icon.

  Turn library on for a team

  • Only team admin can manage libraries for that team.
  • Files must be shared with the organization to access from another team.

  If a library is shared with the organization, team admins can turn on that library for their team. This applies to files and libraries that live in another team in the organization.

  Team admins can choose to turn libraries on for FigJam files, Design files, or All files. Team members can then access and use styles and components in those team files.

  

  Manage libraries in a team →

  Turn library on for organization

  • Only organization admins can manage default libraries.

  Organization admins can make libraries available to all teams in the organization. Turn libraries on for FigJam files, Figma design files, or both files.

  If the library isn't already shared with the organization, organization admins can update organization access as part of that process.

  

  Manage default organization libraries →

  Tip! Track how members of your organization are using components with design system analytics. Learn more about library analytics →

  Remove libraries

  There are three steps or tasks related to sharing libraries in an organization:

  • Publish the styles and components to a library
  • Make that library available to members of the organization
  • Turn on a default library across the organization

  You can also reverse any or all of those steps, depending on the outcome you desire:

  • Unpublish the library ↓ to remove these styles and components from the Libraries modal. This breaks the connection between the main components and any instances.
  • Remove organization access ↓ to update a published library so that its only shared within a specific team in the organization.
  • Turn off organization library ↓ to remove it as a default library in all organization files. Members can still enable this library manually in the library modal of specific files or teams.

  Unpublish the library

  Unpublish the library to remove everyone's access to the library. This removes the library at both the team and organization levels.

  This doesn't remove styles and components from organization files, but those styles and components won't receive any further updates.

  1. Open the file you want to remove.
  2. Open the Assets panel in the left sidebar and click the library icon.
  3. In the Library modal, click on the library in the Current file.
  4. Click the Unpublish button at the bottom of the modal:.
  5. Click Remove file from library to confirm.
  6. Figma will return you to the file. The status bar will indicate that Figma has removed the file from the library.

  

  Turn off organization library

  Organization admins can turn off a library so that it's no longer a default library in organization files. Team admins can still enable this library for their teams and members can still access the library in organization files.

  1. Select Admin settings in the sidebar.
  2. Select the Resources page and then select the Libraries tab.
  3. Click Off next to the library to adjust.

  

  Manage organization libraries →

  Remove organization access

  Adjust the file's link sharing settings to prevent members of the organization from finding and using the file.

  Do just this step to remove the library from organization members, while keeping it published to a specific team.

  1. Click the Share button in the menu bar.
  2. Click the next to the existing link access. This will be set to Anyone at organization name.
  3. Select Only people invited to this file from the options.
  4. Members of the organization won't be able to access the file. The file will still be available to any members of the team, or anyone with a role on that file.

  

  Share files in an organization →