Manage teams in an organization
Before you start
Who can use this feature
Supported on Figma Organization plan
Only team admins can manage teams in an organization.
One of the big benefits of Figma Organizations is that you can create as many teams as you need. Every team in Figma will have its own dedicated workspace, where team members can access team projects and files.
Teams in an organization also have admins, these are team members with extra administration rights. They can manage members and shared resources like default libraries and custom fonts. Learn more about teams in an organization →
Organizations admins and team admins are separate privileges and aren't interchangeable. Organizations admins don't have admin access to teams, but they can perform some administrative tasks around teams.
In this article we'll cover managing teams in an organization as a team admin and an organization admin.
I'm a team admin
Team admins have can edit
to the teams they manage. They can manage other member's permissions, shared resources like fonts and libraries, and delete the team itself.
Manage team members
View and manage members of your team in the Members tab of your team workspace.
- View a member's profile picture, name and email address.
- Click Invite to add a member to your team. Members and guests can invite other members or guests at or below their permission level. For example: viewers can only invite viewers, editors can invite viewers or editors.
- View a team member's current team-level permissions. Click the <ICON> to make changes to their access:
- Update their permissions to can view or can edit. Learn more about permissions in teams →
- Select admin to make them an admin of the team, this will also give them
can edit
access to the team. - Select remove to revoke their access to the team. If the Org access of the team is open or closed, members can request to join the team again. To add a guest back to the team, you need to invite them again.
Note: The members tab for a team in an organization only includes collaborators who have a role on the team itself. This doesn't include anyone who has a role on an individual file or project within that team.
Manage resources
In an organization, you can share both libraries and fonts within a team. Learn how to upload and manage fonts for a team in our Manage fonts in an organization article.
To enable a library for a team in an organization:
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Click on the team name in the sidebar.
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Select the Setting tab at the top of the page.
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Click Enable libraries to open the libraries modal and view a list of available libraries.
Use the toggles to enable or disable that library in the current file:
Library on:
Library off:
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Click to close the library modal.
Delete a team
Caution: When you delete a team in an organization, Figma will delete the team, as well as all files and projects in that team. This applies for all collaborators, not only you.
The owner of a team, or a team admin can restore the deleted team. They will have 28 days to restore the team before Figma will permanently delete any files and projects.
We recommend moving files and projects to another team first. Alternatively, you can transfer ownership of the team to another admin or editor ↑.
- Open the team in the file browser.
- Click the next to the team name in the toolbar. Select Delete team from the options.
- Enter the name of the team in the field provided and click Confirm delete.
- Figma will delete the team and any files or projects.
Note: If there are no longer any team admins, an organization admin can join the team as an owner ↓. This allows them to promote another member to admin, or move files and project to another team.
I'm an organization admin
Organization admins won't have admin access to every team in the organization. Organization admins can only perform administrative actions for teams if they're an admin of that team.
There are some things that organization admins can do:
- View a list of open and closed teams in the organization.
- Claim ownership of teams in the organization that don't currently have an owner.
View teams in the organization
Like all members of the organization, admins can view a list of open and closed teams from the organization page. They can also view a list of teams in the organization's Admin settings.
This allows them to perform bulk actions or reassign ownership of teams without owners.
- From the file browser, click Admin settings in the left sidebar.
- Select Teams at the top of the screen.
Note: In an organization, there are three levels of Org access: open, closed, and secret teams. Organization admins can only view open and closed teams, they won't be able to see secret teams, unless they're a member of that team. The can view activity logs relating to secret teams.
From the Teams page, organization admins can:
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View a list of all open and closed teams in the organization. For each team they can see the:
- Team name and icon
- Current owner
- Total projects
- Total members
- Current Org access (Open, Closed, or Secret)
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Filter teams based on different criteria:
- Org access level (Open, Closed, or Secret)
- View only teams you're a member of
- Teams and projects without owners: Learn how to claim ownership of a team ↓
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Check the box next to the team to select it. Select multiple teams to apply actions in bulk. You can perform any of the following actions in bulk:
- Join all open teams
- Request to join closed teams
- Leave teams of which they're a member
- Delete teams they're an admin on
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Click the heading to change the sort to ↑ ascending or ↓ descending order.
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Use the Search field to find a specific team.
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Click Create new team to create a new team in the organization.
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Click to see any available team-level actions.
If you're a member of the team:
- Leave team (if in team)
- View projects
- View team members
- Rename team
- Delete team
If you're not a member of the team:
- Join open teams
- Request to join closed teams
- Join team as owner for teams without owners
Claim ownership of a team
If there are no longer any members in a team, an organization admin can join the team as an owner. This applies to:
- Teams with no owners or admins
- Teams with no members
- Secret teams with no owners, admins or members
Join as a team owner from the Teams tab in the organization's Admin settings.
- From the file browser, click Admin settings in the sidebar.
- Select Teams at the top of the screen.
- Check the Teams and projects without owners box.
- Click Join as owner to join the team and claim ownership.
- From here organization admins can: