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• Change access to a team in an organization

  Before you start

  Who can use this feature

  Available on the Organization and Enterprise plan.

  Admins only.

  Teams in an organization have three different access settings. These settings impact how people view and join teams.

  • Open
    Members can join open teams without requiring approval. Everyone who joins an open team gets can view permissions by default.
    
    
  • Closed 
    Members can see the name of your team in the organization or workspace. Members must request to join closed teams with either can view or can edit access. They must be approved by an admin before they can access files and projects in the team.
    
    
  • Secret 
    Secret teams are hidden from members. To join a secret team, members must be invited by an existing member.

  Update a team’s access settings

  Team admin Workspace or organization admin

  1. From the file browser, choose a team to update.
  2. Select the Settings tab.
  3. You'll see the current Access within organization and a description of the setting. Click the arrow to open the menu.
  4. Choose another access level for that team.

  1. Click on Admin settings in the file browser.
  2. Select the Teams tab.
  3. Navigate to the team you’d like to edit and click on the More menu.
  4. Hover over Edit org access and change the access level.
• Manage who can create a team in an organization

  Before you start

  Who can use this feature

  Available on the Enterprise plan.

  Organization admins only.

  Restricting who can create a team gives organization admins more control over how an organization grows over time.

  There are two options for managing who can create teams:

  1. Anyone: Any member of this organization can create teams
  2. Admins only: Only organization and workspace admins can create teams

  When you limit team creation to admins only, the option to create a new team will be deactivated for all members.

  

  Change who can create teams

  1. Click on Admin settings in the file browser.
  2. Select the Settings tab.
  3. Under Team management, click on Creating teams.
  4. Choose a setting and press Save.
• Transfer a project or team to a different company

  Before you start

  Who can use this feature

  People on the Professional, Organization, and Enterprise plan can initiate project or team transfers. Only organizations on the Organization or Enterprise plan can receive a project or team.

  Only admins can send or accept a transfer request.

  Figma lets you transfer projects or teams between different companies. For example: If you work at an agency, you can transfer assets to a client after work has completed.

  Note: If you are on the Professional plan and transfer your paid team, we’ll automatically refund any remaining time on your plan. For example: If you transfer your team halfway through a monthly billing period, we will refund the second half of the month to your credit card.

  Project or team transfers include the following resources:

  Resource	Included
  Files	✓
  Prototypes	✓
  Branches	✓
  Comments	✓
  File history	✓
  Components in files where the library is included in the transfer	✓
  Components in files where the library is not included in the transfer	Components will show the last known state before the transfer and will not receive updates afterwards
  Shared fonts	X
  Private plugins	X
  Published Community resources	X

  Note: You can keep accessing files and prototypes at their original links after the transfer is complete. Projects and teams will get new links in the destination organization.

  There are three steps to transfer a project or team between organizations:

  1. Choose where to send the project or team
  2. Send a transfer request
  3. Accept the transfer request

  1. Choose a location for the project or team

  Before you can move a project or team between organizations, Figma needs to know where the resources should go.

  A person at the company who receives the project or team needs to provide a destination URL.

  When receiving a project

  

  1. Log in to your organization in a web browser.
  2. Navigate to the team the project will move into.
  3. Copy the entire URL in your browser address bar.
  4. Send this URL to the person at the other company.

  Tip: You can always move the project to a different team later.

  When receiving a team

  

  1. Log in to your organization in a web browser.
  2. From the file browser, click on the name of your Figma organization.
  3. Copy the entire URL in your browser address bar.
  4. Send this URL to the person at the other company

  Note: Any team you transfer between two Figma organizations will keep its access settings, whether that's open, closed or secret.

  2. Send a transfer request

  The admin from the company sending the project or team starts the transfer process.

  Caution: If you transfer a file that contains a published library, other files in your organization won’t receive updates from this library after the transfer is complete. We recommend keeping libraries and their files together.

  1. In the file browser, navigate to the project or team you want to transfer.
  2. Click the Settings tab.
  3. In the Transfer or delete section, select Transfer ownership of this project or Transfer ownership of this team.
  4. Review the information in the modal and press Next.
  5. Enter the destination URL and email address of your contact at the other company and press Request transfer.

  We’ll send an email to your contact and all organization admins in the other organization so they can accept the transfer.

  You will receive an email when the transfer is complete.

  Tip: Organization admins can request a team transfer from Admin settings:

  1. Open the file browser.
  2. Select Admin settings in the sidebar.
  3. Click the Teams tab and navigate to the team you’d like to transfer.
  4. Press the More menu and select Transfer team.

  3. Accept a transfer request

  Caution: When you accept a transfer request, it takes around 5 minutes to move the project or team between companies. Members of the project or team won’t be able to use certain features of Figma during this time. We recommend accepting the transfer at a time that will cause minimal disruption to members of the project or team.

  When an admin at another organization sends you a transfer request, Figma will ask you to review and accept the transfer. After you accept, the project or team will get added to your organization.

  The transferred project or team includes its current files and members. Members from the sending organization will get added to your organization, which may add more paid editors to your billing plan. You can manage these editors after the transfer is complete.

  Additional considerations for admins on the Enterprise plan:

  • If you have restricted guest access and there are guests in the team being transferred, they won’t transfer with the team.
  • If you have set default roles so new members are given the Viewer-restricted role, any new people created in your organization during the transfer will get this role, even if they were previously Editors on the team.
  • If you have workspaces enabled, you’ll need to manually assign the team to a workspace after the transfer is complete.
• Approve organization widgets

  Who can use this feature

  Supported on the Organization and Enterprise plans.

  Only organization admins can manage approved widgets.

  Organization admins can control which widgets members can use in organization FigJam files.

  When enabled, members can only install and run widgets that are on the approved list. This includes any widgets members installed before the setting was enabled.

  Members can still view widgets outside this list in files outside the organization.

  Learn how to create private widgets →

  Enable approved widgets list

  1. Open the organization Figma.
  2. Select Admin settings in the sidebar and click the Settings tab.
  3. In the Other section, toggle on Approved widgets.

  Add approved widgets

  Adding a widget to the approve list allows organization members to install and run these widgets in organization FigJam files.

  Note: There isn't currently a way for members to request an approved widget in Figma. Members will need to contact an organization admin directly to add a widget to the approve list.

  1. Go to the widget listing that you want to approve.
  2. Click Copy link in the Share section to add the widget URL to your clipboard.
  3. Select Admin settings in the sidebar.
  4. Select Resources at the top of the page, then select Approved widgets.
  5. Click to add a widget to the approve list.
  6. Paste the widget link in the field provided and click Add to confirm. Figma will add the widget to the list of approved widgets.

  Remove approved widgets

  Removing widgets from the approve list will prevent members from using the widget in an organization files. That applies to any files within the organization space.

  Members can still use public widgets in their personal space.

  1. Select Admin settings in the sidebar.
  2. Select Resources at the top of the page, then select Approved widgets.
  3. Click next to the widget and select Remove widget.
  4. Figma will remove the widget from the approve list.

  Spotted a suspicious or inappropriate widget? Report the widget to the Figma team.

  1. Open the widget page and scroll to the bottom.
  2. Click the Flag as inappropriate link at the bottom of the page.
  3. Use the field provided to add any relevant details then click Send message.
• Manage drafts of deleted members

  Before you start

  Who can use this feature

  Supported on the Organization and Enterprise plans.

  Organization admins can view and manage deleted drafts from Shared projects.

  When you remove a member from the organization, their drafts stay within the organization. Organization admins can view and manage these files from the Shared projects folder.

  You'll need to move the folder to a team before you can access the files within it. Once you have access to the project, you can assign ownership to another team or member.

  1. Open the organization in Figma.
  2. Select Shared projects in the sidebar. On the Enterprise plan, Shared projects is inside Other teams.
  3. Find the member's drafts you want to manage. It will look something like Name's (email@address.com) Deleted Drafts
  4. You'll need to move the folder to a team before you can access the files within it. Click the folder name and select Add to favorites.
  5. Figma will add the project to the sidebar. Click and hold on the folder in the sidebar and drag it to another team.

  Manage files and projects →

• Select default organization libraries

  Who can use this feature

  Supported on Organization and Enterprise plans.

  Only organization admins can manage default libraries.

  In an organization, you can publish libraries to a team in the organization, or share them with the entire organization. This makes styles and components available in all organization files.

  To make a library available to the organization, organization admins can check the box to Allow any member of organization to access this file when publishing their library.

  This updates the link sharing settings of that file and allows members to access styles and components from the library. Guests can only access libraries you invite them to. Add and remove libraries →

  Organization admins can also make a library available to all teams in the organization. 

  Tip! You can also use a file's link sharing settings to define how members of the organization can find and interact with files. Learn more about sharing links in an organization →

  Manage libraries

  Organization admins can manage shared libraries under Admin settings > Resources.

  1. Open the organization workspace.
  2. Select Admin settings in the sidebar.
  3. Select the Resources page and then select the Libraries tab.
  4. View a list of available libraries in the library modal. Every library corresponds to a file with published styles and components.
  5. Click Off next to the library to adjust.
  6. Choose which files to make the library available in:
     • Design files
     • FigJam files
     • All files
     • Off
     
  7. If the file isn't shared with everyone in the organization, Figma will prompt you to share the file. Select Change privacy and enable to allow members to access the library.
  8. Repeat for any other libraries. Figma will make all of those libraries available in any files in the organization workspace, including member's drafts.
  9. To remove a library, click next to the current setting and select Off.

  Tip! Members of organizations also get access to design system analytics. These analytics allow you to track how members of your organization are using components in files. Learn more about design system analytics →

  Access organization libraries

  Design files

  When you make a library available in a design file, you can:

  • Find and apply styles using the style pickers in the right sidebar. Apply styles to layers in Figma design →
  • Drag components into the canvas from the Assets panel in the left sidebar. Add components to your designs →

  FigJam files

  Access components, along with stickers curated by Figma, from the Stickers tab in the  toolbox modal.  Use stickers and components from libraries →

• Claim ownership of a project

  Before you start

  Who can use this feature

  Supported on Organization and Enterprise plans.

  Only the owner or a team admin can claim ownership of a project.

  If there is no longer an owner of a project, the Team Owner or a Team Admin can join the project as the owner.

  This applies to:

  • Projects shared with the entire Team without an Owner
  • Private projects without an Owner
  • View-only projects without an Owner

  Claim ownership of a Project

  Note: If the Team also has no owner, an organization admin or workspace admin can claim ownership of the Team. This allows them to manage aspects of the Team, including the ownership of abandoned Projects.  

  1. Click on the team name in the file browser.
  2. Select the project from the grid or list.
  3. Click the Join as Owner button.

  Once you have joined the project, you can:

  • Move project between teams
  • Transfer ownership of the project
  • Delete project
• Upload custom fonts to an organization

  Who can use this feature

  Supported on the Organization and Enterprise plans.

  Only organization admins can upload fonts to the organization. Only team admins can upload fonts to a team.

  Figma supports .TTF and .OTF fonts. Webfonts are not supported.

  Organizations can upload custom fonts to use across organization files. Upload fonts in a specific team, or upload them to the organization.

  There's no need to share, install or update fonts for individual users. This also allows Chromebook and Linux users to access custom fonts.

  You can only upload fonts in .TTF and .OTF format. It's not possible to upload or install web fonts. Access any fonts on your computer via the Figma Desktop app or Figma Font Helper.

  Warning: Admins should only upload fonts they own or have a license to use in Figma. Find out more in the Content and Content rights section of Figma’s Terms of Service

  Entire organization

  Any fonts you upload to the organization will be available to everyone. Members of any team in the organization can access and use these fonts.

  Only organization admins can upload fonts to the organization.

  1. Open Figma in the organization workspace.
  2. Select Admin settings in the left sidebar.
  3. Select Resource and then Shared fonts:
  4. Click Upload fonts
  5. Select the font file from your computer. You can upload multiple font files at once. Click Open to select the fonts.
  6. Confirm you have the necessary rights and licenses to use the font(s). Click Upload to start the upload process. The font will now be available in the font picker for files in the Organization.

  Note: Figma will let you know if you already have fonts uploaded with that font family name. Click Skip to leave the font out of the upload, or Replace to update the existing font.

  Specific team

  Only team admins can upload fonts to a team.

  1. Open Figma in the organization workspace and select the team in the sidebar.
  2. Select the Settings tab.
  3. Click Manage shared fonts.
  4. Figma will show you a list of all the fonts available in that team, including the Font Family, Style, Version and a Sample of the font.
  5. Click in the top-right corner to add a font.
  6. Select the font file from your computer and then Open to select. You can select as many font files as you want.
  7. Check the box to confirm you have the necessary rights and licenses to use the font(s).
  8. Click Upload to start the upload process. The font will now be available in the font picker in any files in that team.