Before you start

Who can use this feature

Supported on Organization and Enterprise plans.

Only team admins can manage teams in an organization.

One of the big benefits of Figma Organizations is that you can create as many teams as you need. Every team in Figma will have its own dedicated workspace, where team members can access team projects and files.

Teams in an organization also have admins—team members with extra administration rights. They can manage members and shared resources like default libraries and custom fonts. Teams in an organization →

Organizations admins and team admins are separate privileges and aren't interchangeable. Organizations admins don't have admin access to teams, but they can perform some administrative tasks around teams.

In this article, we'll cover managing teams in an organization as a team admin and an organization admin.

I'm a team admin

Team admins have can edit to the teams they manage. They can manage other member's permissions, shared resources like fonts and libraries, and delete the team itself.

Manage team members

View and manage members of your team in the Members tab of your team workspace.

1. View a member's profile picture, name and email address.
2. Click Invite to add a member to your team. Members and guests can invite other members or guests at or below their permission level. For example: viewers can only invite viewers, editors can invite viewers or editors.
3. View a team member's current team-level permissions. Click the to make changes to their access:
   • Update their permissions to can view or can edit. Learn more about permissions in teams →
   • Select admin to make them an admin of the team, this will also give them can edit access to the team.
   • Select remove to revoke their access to the team. If the Org access of the team is open or closed, members can request to join the team again. To add a guest back to the team, you need to invite them again.

Manage resources

In an organization, you can share both libraries and fonts within a team. Learn how to upload and manage fonts for a team in our Manage fonts in an organization article.

To enable a library for a team in an organization:

1. Click on the team name in the sidebar.
2. Select the Setting tab at the top of the page.
3. Click Enable libraries to open the libraries modal and view a list of available libraries.
4. Use the toggles to enable or disable that library in the current file:
   • Library on:
   • Library off:
5. Click to close the library modal.

Update organization access

Teams in an organization have an Access within organization setting, which impacts how members can view and join teams. There are three access levels: open, closed, and secret.

• Open: members can join open teams without requiring approval. Everyone who joins an open team gets can view permissions by default.
• Closed: Members can see the name of your team in the organization or workspace. Members must request to join closed teams with either can view or can edit access. They must be approved by an admin before they can access files and projects in the team.
• Secret: Secret teams are hidden from members. To join a secret team, members must be invited by an existing member.

Team admins can update a team's organization access setting:

1. Open the organization in Figma.
2. Select the team you want to update.
3. Select the Settings tab.
4. You'll see the current Access within organization and a description of the setting. Select the arrow to open the menu:
5. Choose another access level for that team.

Delete a team

1. Open the team in the file browser.
2. Click the next to the team name in the toolbar. Select Delete team from the options.
3. Enter the name of the team in the field provided and click Confirm delete.
4. Figma will delete the team and any files or projects.

I'm a workspace admin

Workspace admins can claim unassigned teams, move teams between workspaces they're an admin of, and unassign teams from their workspaces. They can do this in bulk or with individual teams.

Workspace admins won't have admin access to every team in their workspaces. They can only perform administrative actions for teams if they're an admin of that team.

Assign teams to workspaces

Workspace admins can:

• Assign unassigned teams to a workspace they're an admin of.
• Move teams between workspaces they're admins of.
• Unassign teams from workspaces they're admins of

Assign teams

Assign any unassigned teams to a workspace that you're an admin of.

1. Open the organization in Figma.
2. Select Admin settings in the left sidebar.
3. If you manage multiple workspaces, click the workspace name in the menu bar to select another workspace.
4. Select Teams in the menu bar to view existing teams in the current workspace.
5. Switch to the Unassigned teams tab.
   • To assign individually:
     1. In the Workspace column for the team, click workspace name .
     2. Select a workspace from the list. You'll only see workspaces you manage.
   • To assign in bulk:
     1. Select the checkbox next to each team you want to assign.
     2. In the bulk actions menu, click Change workspace and select a workspace from the list of options. You'll only see the option to assign teams to workspaces you manage.

Move teams

Workspace admins can only move teams between workspaces they manage. They can’t move teams from workspaces they don’t manage.

1. Select Admin settings in the left sidebar.
2. If you manage multiple workspaces, click the workspace name in the menu bar to select the workspace where the team currently lives.
3. Select Teams in the menu bar to view teams in the current workspace.
   • To assign individually:
     1. In the Workspace column for that team, click workspace name next to the team.
     2. Select the workspace from the list. You'll only see workspaces you manage.
   • To assign in bulk:
     1. Select the checkbox next to each team you want to assign.
     2. In the bulk actions menu, select Change workspace and select a workspace from the list of options. You'll only see the option to assign teams to workspaces you manage.

Unassign teams

Unassign teams from the current workspace. This won’t remove anyone’s access to that team, or affect any team files and projects.

1. Select Admin settings in the left sidebar.
2. If you manage multiple workspaces, click the workspace name in the menu bar to select another workspace.
3. Select Teams in the menu bar to view teams in the current workspace.
4. In the Workspace column for that team, click workspace name next to the team.
5. Select Unassign to remove the team from the current workspace.

I'm an organization admin

Organization admins don't have admin access to every team in the organization. They can only perform administrative actions for teams if they're also an admin of that team.

They need to join a team to access and browse projects and files within a team. Like other members, admins can join any open team, but must request to join closed teams.

Secret teams require an invitation from a team member, even for admins. However, organization admins can view activity logs relating to secret teams.

If a team is ownerless, organization admins can claim ownership of them, regardless of the team's organization access level.

View teams in the organization

Like all members of the organization, admins can view a list of open and closed teams from the organization page. They can also view a list of teams in the organization's Admin settings. This allows them to perform bulk actions or reassign ownership of teams without owners.

1. From the file browser, click Admin settings in the left sidebar.
2. Select Teams at the top of the screen.

From the Teams page, organization admins can:

1. View a list of all open, closed, and secret teams in the organization. For each team they can see the:
   • Team name and icon
   • Current owner
   • Total projects
   • Total members
   • Current Org access (Open, Closed, or Secret)
2. Filter teams based on different criteria:
   • Org access level (Open, Closed, or Secret)
   • View only teams you're a member of
   • Teams and projects without owners: Claim ownership of a team ↓
3. Check the box next to the team to select it. Select multiple teams to apply actions in bulk. You can perform any of the following actions in bulk:
   • Join all open teams
   • Request to join closed teams
   • Leave teams of which they're a member
   • Delete teams they're an admin on
4. Click the heading to change the sort to ↑ ascending or ↓ descending order.
5. Use the Search field to find a specific team.
6. Click Create new team to create a new team in the organization.
7. Click to see any available team-level actions.
   • If you're a member of the team:
     • Leave team (if in team)
     • View projects
     • View team members
     • Rename team
     • Delete team
   • If you're not a member of the team:
     • Join open teams
     • Request to join closed teams
     • Join team as owner for teams without owners

Assign teams to workspaces

Organization admins can assign, reassign, or unassign teams to workspaces. They can assign teams individually or in bulk.

This can be done from Admin settings > Teams:

1. Open the organization in Figma.
2. Select Admin settings in the left side bar.
3. Select Teams in the menu bar to view all organization teams.

Assign and unassign teams

To assign a team to a workspace, or to unassign them from a workspace:

1. Open the organization in Figma.
2. Select Admin settings in the left sidebar.
3. Select Teams in the menu bar to view all organization teams.
   • To update a single team:
     1. Find the team in the list.
     2. In the Workspace column, click workspace name .
     3. Select the workspace from the list of options.
   • To assign in bulk:
     1. Use the checkboxes to select the teams you want to assign.
     2. In the bulk actions menu, select Change workspace .
     3. Select the workspace from the list of options.
   • To unassign the team from a workspace, scroll to the bottom of the list and click Unassign.

Claim ownership of a team

If there are no longer any members in a team, an organization admin can join the team as an owner. This applies to:

• Teams with no owners or admins
• Teams with no members
• Secret teams with no owners, admins, or members

Join as a team owner from the Teams tab in the organization's Admin settings.

1. From the file browser, click Admin settings in the sidebar.
2. Select Teams at the top of the screen.
3. Check the Teams and projects without owners box.
4. Click Join as owner to join the team and claim ownership.
5. From here organization admins can:
   • Move files to another team or project
   • Move projects to another team
   • Delete files in the team
   • Invite new admins, editors or viewers to the team ↑
   • Transfer ownership of the team to someone else ↑
   • Delete the team permanently ↑