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• Explore your organization workspace

  Who is this article for

  Supported on the Figma Organization plan.

  Anyone who is new to the Organization plan or wants to learn more about navigating the organization workspace.

  This article gives you an overview of everything you need to know to get started as a member of an organization.

  Understand organization and external team workspaces, explore organization teams, and find shared resources.

  Perfect for folks who are used to Professional teams, or are completely new to Figma.

  Join organization

  You'll need a Figma account to join the organization. There are a few ways to join an organization:

  • Through an invitation
  • By opening a link to a file
  • Via domain capture

  With domain capture, Figma will add anyone with a Figma account under a company email to the organization. This applies for existing Figma accounts or if you create a new account with your company email.

  For invitations, you can join the organization by accepting the invite to a file, project, or team. You can also join the organization by opening a link to a Figma file.

  Figma uses domains to recognize how people can join the organization. If you have a email address that matches a domain in the organization, you'll join as a member. If you don't, you'll join as a guest.

  Learn more about domains and domain capture →

  Log in to organization

  Organization admins choose how members can log into the organization. There are three methods available.

  1. Email address and unique password
  2. Google SSO (for businesses using GSuite)
  3. Company email and password for organization's using SAML SSO

  

  Learn more about logging in to Figma →

  Note: As guests don't have a company email, they can't login using SAML SSO. Guests can still log in via email address and password, even if SAML SSO or Google SSO is mandatory.

  Explore file browser

  The file browser is what we call the parts of Figma outside of the Editor. The file browser enables you to explore your workspace and navigate between accounts.

  Navigate your workspace

  The navigation bar at the top of the workspace allows you to access any account and workspace-level actions.

  Note: If you're using the Figma desktop app, you can navigate between the file browser and any files you're viewing. Click to open the file browser for the current workspace. When you're viewing the Community, you can navigate back and forward using the arrow keys.

  • A

    Workspace switcher

    View the current workspace in the top-left of the file browser. Click to open the workspace switcher to access the Community and any other workspaces you have access to. Switch accounts and workspaces →

    Caution: For anyone with a company email, the organization has ownership of the content you create in any workspace associated with your company email.

    For guests without company emails, organizations only own what you create and share in the organization workspace.

    Within an organization account, you will have at least three workspaces:

    • Organization workspaces includes all the teams that are included in your organization. It's where you can access organization resources, like private plugins, libraries, and shared fonts. Organization workspaces have their own icons, usually a company logo.

      If you're a guest of any organization, you'll see a badge next to the workspace. Guests can only access teams, files, or projects the organization they're explicitly invited to.

    • External teams workspace is where you find any teams you're a member of, which are outside the organization workspace. You can't access resources from the organization—like private plugins and organization fonts or libraries—in this workspace.

    • Community is where you can explore files and plugins created by other members of the Figma community. Learn more about the Figma Community →

    Note: It's not currently possible to move files between workspaces, so make sure you're in the correct workspace when creating or opening files.

  • B

    Search

    Use the search field to find teams, projects, and files in the organization workspace.

    Figma separates search results based on the type of resource you're looking for. Click on the tabs to switch between results.

    What you can search for depends on which workspace you're in.

    • Files: find files in your drafts, shared projects, and any teams.
    • Projects: find shared projects you have access to or team projects.
    • People: find collaborators and view their contributions to your teams.
    • Teams: find open and closed teams in your organization.
    • Plugins: find and install plugins that are private to the organization.
  • c

    Notifications

    Click the notifications bell to view and manage any notifications for the organization workspace. Learn more about notifications →

  • D

    Account menu

    View and manage account-level settings from the account menu:

    • Community: View and update your Community profile
    • Internal profile: View your internal profile
    • Plugins: View and manage your installed plugins
    • Settings: View and update your account settings
    • Switch account: Switch accounts and workspaces
    • Add accounts: Log in to your Figma account
    • Log out: Select an email address to log out of a specific account, or Log out of all accounts.

  Sidebar

  Recent files

  Select Recent in the left sidebar to view and access files and prototypes you've recently viewed or edited from this account.

  This includes files and prototypes from your drafts, team files, and any other shared files you've opened. It's not possible to view recent files across multiple Figma accounts.

  Figma lists files and prototypes separately, you can use the tile icon to identify files from prototypes:

  • Design files
  • FigJam files
  • Prototype

  There are extra file actions → available from the recent space. Right-click on the file to view the file actions.

  • Show in project: open the project page where the file is located. Figma will open that project page in the file browser.
  • Remove from recent: remove the file or prototype from your recents. This won't delete the file, you can still access the file from the team/project where it's located.

  Drafts

  Access both your Drafts and any Deleted files from the Drafts workspace. Use the tabs at the top of the page to switch between them.

  Drafts

  Every Figma account comes with its own drafts. You can think of your drafts like a sketchbook or notebook, a place where you can jot down your ideas and experiment with different concepts.

  Drafts are a separate space from the organization's teams and projects. Other members of your organization can't see what's in your drafts, unless you invite them to your files.

  When you leave or are removed from an organization, the organization will take over ownership of your drafts in the organization workspace.

  Create new files in drafts →

  Deleted

  The Deleted files folder is an archive of any files you have access to that have been deleted. This includes files that you deleted yourself and files others deleted.

  When you delete a file, Figma will remove the file for all collaborators. You can access deleted files from the workspace under Drafts > Deleted. Use the Created by to filter your results. Choose to view files created by: Anyone, You, or Others.

  Figma will keep files in the deleted files folder indefinitely. It's not possible to open a deleted file, but depending on your access to the original file, there are some actions you can take.

  Delete and restore files →

  Teams, projects, and files

  Intellectual property in an organization: The organization has ownership over everything you create in the organization workspace. This includes files in your drafts, teams, and files or projects other collaborator's share with you.

  Shared projects

  Select Shared files or Shared projects in the sidebar to view files or projects outside of dedicated teams. This includes:

  • Files from another members drafts, which you have a role on.
  • Files from teams you're not a member of, which you have a role on.
  • External projects that you have a role on.

  Tip! Organization admins can find and manage the drafts of any deleted organization members in Shared projects.

  View organization teams

  Organization members can create and join as many teams as they want in the organization space. Click on the organization name in the sidebar to access all teams in the organization.

  • View the team name, icon, and description, as well as any members in that team. Click the Join or Request to join button to join a team.
  • Click New team at the top of the page to create a new team in the organization.
  • Find out which members are organization admins under the Admins heading.

  A team's organization access setting controls how members can access each team. Guests must be invited to any type of team, regardless of the team's organization access. 

  • Open: Members can freely join open teams with can view access. An admin or editor can upgrade members to give them can edit access.
  • Closed: Members can request can view or can edit access to the team. Team admins accept.
  • Secret: Members must be invited to the team by an existing member. They can invite members with either can view or can edit access.

  Teams in an organization →

  Roles and account types in organizations →

  Access shared resources in an organization →

• Share files in an organization

  Before you start

  Who can use this feature

  Supported on the Figma Organization plan.

  Every file and prototype in Figma has a unique URL. In an organization, members can copy this link to quickly share designs and prototypes with other members of the organization.

  Members can interact with a file based on the file's link sharing permissions, regardless of whether they're a member of that team or project. If public link sharing is enabled, members can also share files with people outside the organization.

  Link sharing settings

  A file's link sharing settings control who can open a file or prototype and what permissions they have.

  The default settings for the Figma Organization plan is Anyone at organization with link and can view. You can update the link sharing settings for each file.

  • A

    Find and open

    Choose how members can find and open files via link sharing.

    • Choose Anyone with the link to allow people inside and outside the organization to access the file. This includes both members and guests who have the link.
    • Choose Anyone at organization with the link: members need a link to the file to access it. When they open the link, they can view the file.
    • Choose Anyone at organization to let anyone in the organization access the file. Use this setting for library files you want to share with the whole organization. Guests can't access these files unless you invite them to the file or team.
    • Choose Only people invited to this file if you only want team members or people you explicitly invite to the file to access it.

    Note: Organization admins can disable public link sharing in the organization's Admin settings. This removes Anyone with the link from the link sharing options and prevents anyone outside the organization accessing files via link sharing.

  • B

    Permissions

    Choose what level of access other members of the organization get via link sharing. This only applies to anyone who opens the file via a link, not team members or people with an explicit role on the file.

    • Choose can edit to give anyone who opens the file the option to edit.
    • Choose can view to allow people to view the file without being able to make any edits.
    • Choose can view prototypes only to only allow them to access the prototype, and not the designs in the file itself.

  Discovery	can edit	can view	can view prototypes only
  Anyone with the link	✕	✓	✓
  Anyone at organization with link	✓	✓	✓
  Anyone at organization	✓	✓	✓
  Only people invited to this file	✕	✕	✕

  Update link sharing

  We recommend confirming your link sharing settings in the Share modal before you share your file.

  File URLs stay the same regardless of their location or link sharing settings. It's not possible to set temporary links, custom URLs, or passwords for files or prototypes.

  1. Click the Share button in the file.
  2. Click the next to the link sharing setting to choose how people can find and access the file.
  3. Click the to set the permissions for sharing links.
  4. Click the next to Anyone else with a prototype link to set a permission for any prototypes in the file..
  5. Check the box if you want the URL or embed code to Link to selected Frame (optional).
  6. Click Copy Link to copy the file URL to your clipboard. If you're using Figma in the browser, you can also copy the file link in the address bar.

  

  Interact with files

  When members open an organization file, Figma will give them can view access by default. This prevents members from being accidentally upgraded when they view a file.

  If the link sharing setting for a file is can edit, members can get edit access to the file ↓

  View files

  There are only some actions you can perform with can view access:

  • Click the Hand tool to pan around the canvas
  • Click the Move tool to select layers in the canvas or layers panel
  • Click the to add comments
  • Measure distances between layers and objects
  • View layer properties in the Inspect panel
  • Copy the contents of any text layers
  • Copy frames, components, objects or layers within files.*
  • Export frames and layers as assets*

  Learn more about what viewers can and can't do →

  

  Note: Actions with an asterisk* are only supported if the Allow viewers to copy, share, and export from this file setting is on. Learn more about restricting who can copy and share files →

  Edit files

  If the link sharing settings are set to can edit, members can get edit access to the file. Learn what editors can and can't do →

  To get edit access:

  1. Click the Edit file button in the toolbar. If you hover over this button, Figma will display the link sharing permissions for the file.
  2. Figma will upgrade you to an editor in the organization and allow you to edit the file. This won't give you a role on the file, or affect your permissions on other files or teams.

  Caution: If the member has a viewer role, clicking this button will upgrade them to a paid editor role. Figma will include them in the organization's next true-up. Learn more about quarterly true-ups →

  

• Access shared resources in an organization

  Before you start

  Who can use this feature

  Supported on the Figma Organization plan.

  Any organization member can access resources shared across the entire organization. Guests of the organization can only access resources you invite them to.

  Organizations go beyond the team setup you may be used to in a Professional or Starter team. Create unlimited teams in an organization and access them all via a dedicated organization workspace. Any team you create will have access to all the features of a Professional team, plus some extras.

  In addition to that space, members have a personal space for any teams outside the organization. Everything in the organization space is owned by the organization. This includes files from every team in the organization, as well as files in individual's drafts.

  In this article, we'll cover accessing shared resources including files, libraries, fonts, and plugins.

  Note: Everyone in an organization has both an account type and a role. These control what resources a person can access in the organization and how they can interact with them.

  Figma includes anyone with an editor role in the organization's billing. Learn more about members in an organization →

  Share files

  Sharing files in an organization is different than sharing files from a Starter, Education or Professional team. Organizations support seamless collaboration between members, so there are a few ways members can get access to files:

  • A member invites them to the file
  • They are a member of the team or project
  • They open a link to an organization file (link sharing)

  Caution: If you invite someone as an editor, who doesn't already have an editor role in the organization, Figma will upgrade them to paid status and include them in the organization's billing.

  Note: If you invite someone who's email address doesn't match any of the organization's domains, they will be a guest of the organization. Guests can only access the files, projects, and teams to which you invite them.

  Invite collaborators to files

  Invite a collaborator to a file in your organization to give them an explicit role on the file. You can view everyone who has a role on the file in the share modal.

  1. Click the Share button from the toolbar in the file.
  2. Enter the member's email in the Invite someone.. field.
  3. Choose what permission to give them
     • Can edit: Invite them to the file as an Editor. This requires a paid seat in an Organization.
     • Can view: Invite them to the file as a Viewer.
  4. Click Send invite to confirm. They will need to accept the invite to edit the file.

  Invite members to teams

  When you are a member of a team, you can access to any files and projects within a team. View the team's access from the file's share modal:

  Figma won't give members an explicit role on a file, unless someone invites them to the file. Learn how to invite members to teams →

  Share links to files

  Every file and prototype in Figma has a unique URL. For example: http://www.figma.com/file/ABCDEFGHIJKL/file-name

  You can use this link to share designs and prototypes with members of your organization. This includes organization members who aren't invited to that specific file or team

  Use link sharing settings to define who can open the file, and whether they have view or edit access. The default settings are Anyone at Organization with link and can view. Learn more about sharing links in an organization →

  Inherited permissions versus explicit roles: If a user gets access to an organization file via a link, they will be able to access the file based on the file's link sharing settings (Can view or Can edit).

  Like members who can access files via team-level permissions, this is an inherited permission and doesn't give them an explicit role on that file. ;

  This means that members listed in the share modal won't include everyone who has access to, or interacted with, the file.

  Libraries

  Styles and components live in the files you created them in. To access and reuse these in other files, you can publish them to a library. This allows you to maintain a consistent brand and style, at scale.

  Members of an organization can choose to publish files to a specific team or share it across the entire organization. Learn how to share libraries in an organization →

  • Choose which libraries you want to make available to the organization.
  • Organization admins can choose which libraries are available to members in organization files.
  • Guests can only access libraries you invite them to.
  • Admins can also remove libraries to hide or remove them for organization members.

  Tip! See how members of your ogranization are using libraries and components with library analytics. Learn how to explore and understand library analytics →

  Fonts

  Figma gives you access to an extensive catalog of Google Web Fonts. If you would like to use extra fonts in your Figma designs, you can use local fonts on your computer.

  • If you're using the Figma Desktop app, any local fonts will already be available to you. You can find these alongside the Google Web Fonts in the font picker.
  • If you're using Figma in the browser, you will need to install the Figma Font Helper application. This allows you to access any fonts you have stored locally on your computer when using Figma in the browser.

  Figma Organizations can also upload and share custom fonts in the organization. This allows members to share fonts in a specific team, or across the entire organization.

  • Only organization admins can upload fonts to the entire organization.
  • Only team admins can upload fonts to a specific team.

  Learn more about uploading fonts to an organization →

  Plugins

  In an Organization, you have both an Organization and Personal space. Figma links any plugins you install to your entire account.

  Organization members can access both public and private plugins in an Organization. This allows other members of the Organization to use internal plugins, as well as access plugins from the Figma Community.

  • Browse and install plugins in the Figma Community. Figma will add any plugins you install to your account so can access them in both your organization and external team workspaces.
  • If the Approved plugin ;list is enabled, you can only use public plugins on this list within the organization space. You can use plugins outside of that list in your external team workspaces.
  • View and instal private organization plugins that are private to your organization.
  • View and manage your installed plugins under your Account > Plugins.

  

  View private organization plugins

  To find and install plugins that are private to your organization:

  1. Open the Figma file browser and click the organization name in the left sidebar.
  2. Select the Plugins header at the top of the page to view any plugins that are private to your organization.
  3. Click the ↓ Install button to add the plugin to your account.

  

  Make plugins

  If you are a member of an organization you can choose to publish plugins privately or publicly. When you publish your plugin, you can choose to share the plugin privately or publicly.

  Private plugins are only available to members of the organization, while public plugins are available for everyone.

  Private

  Organizations will often have their own systems and tools they have developed. They can include private information or data that members can't share outside the organization.

  Any member of an organization can make and share a private plugin.

  To publish plugins privately:

  • Set the Publish to setting to Organization name to create a private plugin.

  

  Note: When a member shares a plugin with the organization, Figma lists that member as the plugin's creator. They can choose to add other contributors as creators too. Figma will only attribute the plugin to the organization if or when it's published to the organization's community profile.

  Public

  Community profiles showcase files and plugins shared with the Figma Community. Figma supports Community profiles for creators, teams, and organizations.

  If you are an admin of a team or organization, you can publish plugins to those profiles as well as your own.

  To publish plugins publicly:

  • Set the Publish to setting to Community to create a public plugin.
  • Set the Creator to Organization name to publish to the plugin to the organization's profile. You can then list any other contributors, as long as they have an existing Community profile.

  

  Note: If you have a Figma account under a company email, your organization will have ownership over the contents of your Figma account. If you want to retain ownership of the plugin, we recommend creating a profile under a personal Figma account. Learn who can publish files and plugins →

• Request upgrades in an organization

  Before you start

  Who can use this feature

  Supported on the Figma Organization plan

  Everyone who interacts with an organization has an account type and a role. In this article, we are focusing on making changes to a member or guest's role.

  Figma will prompt a viewer-restricted member or guest to request an upgrade if they attempt an upgrade action.

  • Share a file from their drafts in the organization's workspace
  • Click Edit file to edit an organization or team file
  • Request to join a team as an editor (and are accepted by an admin)
  • Join a team that doesn't have any editors

  Note: It's possible for a member to have edit permissions on a team, but still have a viewer role in the organization. Figma will only include them in the organization's billing once they take an edit action on a file. This includes the Edit file action mentioned above.

  Request upgrades

  If you have a viewer-restricted role, you can request an upgrade. Submit an upgrade request via your account settings, or from any restricted access message.

  If you're not sure what role you have, you can view your current role and account type in your account settings.

  Note: This won't give you edit access to every team or resource in the organization. You will only be able to edit teams, files, or projects you have can edit permissions on.

  1. From the file browser, click on your account/name and select Settings.
  2. In the Organizations section, view the name of the organization, your role, and your account type.
  3. Click the Request upgrade link next to your role to open the Request upgrade modal:
  4. Use the checkboxes to select which admin(s) you'd like to send your requests to:
  5. Add a message to explain why you are requesting the upgrade. Click the Request upgrade button.
  6. Figma will send an email to the admin(s) you selected.

  Contact an organization admin

  If you don't agree with an admin's decision, we recommend reaching out to your manager or an organization admin.

  Figma will include the email address of the admin who declined your request in the notification. You can also a list of Admins in your organization from your organization page in the file browser.