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• Guide to sharing and permissions

  In this article, we'll cover all the ways you can share resources in Figma. Your Figma team or plan will determine what access and permissions are available.

  What can you share?

  You can share different kinds of assets in Figma: files, prototypes, projects and teams. If you're part of an organization, you can also invite people to the organization.

  You can think of these as different levels of sharing—with the team or organization as the highest level and a file or prototype as the lowest or most granular.

  In most circumstances, giving someone access at one level gives them access to the level below it.

  For example: if you invite someone to a team they get access to all the projects (and files) in that team. If you invite someone to a specific file, but not the team, they get access to just that file but no other team projects and files.

  

  How can you share?

  There are three main methods for sharing resources in Figma:

  • Share a link to a resource
  • Invite people to a specific resource
  • Embed a file or prototype outside of Figma

  Method	Organization	Team	Project	File	Prototype
  Invite	Only if domain capture is off	✓	✓	✓	✓
  Share link	Members only	✓	✕	✓	✓
  Embed	Members only	✕	✕	✓	✓

  Share links

  The fastest way to share your work with collaborators is to send them a link. You can copy and share links to files and prototypes, projects, and teams.

  If they already have access to the team, project, or file they can interact with it based on those permissions. If they don't, the default link sharing settings will determine their access. Share files and prototypes →

  Team admins can always reset or turn off invite links to remove unredeemed links. Use team invite links →

  Send invitations

  You can invite someone to a file, a project, a team, or an entire organization. You’ll need the person's email address to invite them. They’ll receive an email invitation and a notification in their Figma account. To access the file, project, or team, they just need to accept the invitation.

  • Invite to files and projects to give them access to a single file, or all the files in a specific project.
  • Invite people to a team to give them access to all files and projects in the team.
  • Add members and guests to an organization, or specific assets within the organization.

  Embed outside Figma

  Embed files and prototype in a website or browser-based applications to bring your designs and prototypes to your team.

  • Add style and component libraries in your design system documentation
  • Include detailed feature designs and explorations in a PRD, spec document, or user story
  • Keep your FigJam files alongside meeting notes
  • Embed or share prototypes in testing environments
    

  People can interact with embeds based on their permissions on that file. They’ll be prompted to log in to their Figma account if it’s a private file. Embed files and prototypes →

  What permissions are there?

  There are a few settings that control access in Figma. Your team or organization plan will determine which permissions are available.

  One key concept to understand is the difference between can view and can edit access. Editors can make changes to files and projects, while viewers can only perform certain 'read only' actions, like inspecting properties, following, and commenting.

  These permissions have a different purpose between plans:

  • On free plans: can view and can edit permissions control a person's ability to edit team files.
  • On paid plans: A person's role determines if they can edit design or FigJam files. While their can view and can edit permissions determine which files and projects they can edit.

  Select your plan to explore the permissions for each type of resource:

  • Starter plan permissions
  • Education plan permissions
  • Professional plan permissions
  • Organization plan permissions
  • Enterprise plan permissions

  What happens if you have conflicting permissions?

  It's possible for people to have different permissions on teams, projects, and files. These can be explicit permissions or inherited permissions. If there are conflicting permissions, Figma will honor the more permissive option.

  • If you invite someone to a team, their permissions on team projects and files are inherited from their team permissions.
  • If you invite someone to a specific resource — like a file or project — you are giving them explicit permissions on that resource.
  • If someone gets access to a file by opening the link, they'll get the file's default permissions. These permissions are similar to inherited permissions.

  In some circumstances, you can override someone's inherited permissions by giving them explicit permissions on a resource. This only works for situations where the explicit permission gives them more access.

  For example: James has can view permissions on the Product team. His manager, Vanessa, invites him to a specific file with can edit access.

  With explicit edit access to the file, James is able to make edits to that file. He only has view access to other files and projects in that team.

• Team permissions

  Who can use this feature

  Supported on any team or plan

  Teams allow you to create and share resources and collaborate on files and projects.

  There are two levels of access a person can have in a team. Every team member has to have either can view or can edit access to the team.

  There are also two other kinds of permissions in a team: admins and owners. We recommend you explore our Admins in Figma article.

  Access

  Every member of a team has permissions that control their default access to the team. A person’s permissions on individual files and projects are then inherited from their team permissions.

  You set a person’s permissions when you first invite them to the team. Team admins can make changes to a person’s team permissions at any time. Manage permissions in teams →

  Can view

  People with view access can still access everything in the team. They can explore projects and view any FigJam or design files.

  While they can’t make changes to team files or projects, people with view access can still experience collaboration in Figma.

  • Explore design files and pages with read-only access
  • Select layers, inspect and copy properties, and export assets from design files
  • Join FigJam boards and express themselves with emotes
  • Use cursor chat to talk to collaborators
  • Add and reply to comments
  • Follow collaborators
  • Join audio calls
  • View and interact with prototypes in presentation view
  • Present slides and presentations

  Anyone with view access can invite others to the team, or individual files and projects within the team. They can invite others, but only with can view access.

  Note: If you don’t want people to copy anything from the file, there is a setting for that! Prevent anyone with can view permissions from being able to copy, save, or export assets within a file. Restrict sharing →

  Can edit

  Members with edit access can view and edit files and projects within that team. This allows them to perform file-level actions, as well as make changes to a file’s contents.

  • Invite other people to the team with either can edit or can view access. They can even invite people to individual files and projects within the team.
  • Adjust the access of other members and external collaborators.
  • Publish styles and components to the team's libraries.

  Edit access doesn't allow members to manage team-wide settings, like default libraries. Or billing-related tasks for teams on the Professional plan. Only team admins can do these tasks.

  Team admins

  Admins are team members that have extra administrative right within the team. This allows them to manage any team settings, including any shared libraries. Guide to team management →

  Note: On the Professional plan, team admins also manage the team's subscription. They are the only people in the team that can manage the Figma design and FigJam roles for people that interact with the team

  Owners

  Every team, project, or file has an owner. There is only one owner for every resource. Usually, the owner is the person that created the resource.

  Existing owners can transfer ownership of a team (or resource in a team) to another team member or collaborator. When transferring the team, the new owner must be a member of the team.

  Permissions

  The impact of team permissions on a person's overall access depends on your plan. Select your plan to explore what each permission allows you to do.

  Starter or Education Professional, Organization, or Enterprise

  On the Starter and Education plans, a person’s team permissions determine their access to design and FigJam files. They also control what team tasks they can perform outside of files.

  General

  Permissions table with a list of general team tasks. Icons indicate if someone with that permission can ✓ or can't ✕ perform that task.

  Action	Can view	Can edit
  Create and edit files in drafts	✓	✓
  Create new files in teams	✕	✓
  Create new projects	✕	✓
  Create new teams	Can create team, but not any files in that team	✓
  Duplicate Community files	✓	✓
  Request to edit a file	✓	Not applicable
  Share files or libraries from their drafts	✕	✓
  Invite people to teams, projects, or files	With can view access only	✓
  Use styles from libraries	In drafts	✓
  Insert components from libraries	In drafts	✓
  Create and share libraries	✕	✓

  Figma design files

  Permissions table with a list of tasks in Figma design files. Icons indicate if someone with that permission can ✓ or can't ✕ perform that task.

  Action	Can view	Can edit
  Open and view design files	✓	✓
  Select layers in the left sidebar or canvas	✓	✓
  Move, edit, or delete layers	✕	✓
  Measure distances between layers in design files	✓	✓
  Use the inspect panel to view layer properties	✓	✓
  Edit design and prototype properties	✕	✓
  Use styles from libraries	In drafts only	✓
  Add, reply to, or resolve comments	✓	✓
  View the version history of a file, then duplicate or share links to specific versions	✓ Last 30 days only	✓ Last 30 days only
  Create and name file versions, or restore previous versions of a file	✕	✓
  View and interact with prototypes and presentations	✓	✓
  View existing prototype flows and connections	✓	✓
  Create or edit prototype connections	✕	✓
  Save a local copy as .fig	✓	✓
  Copy frames, components, and layers	✓	✓
  Export frames, layers, and assets in design files	✓	✓
  Move and adjust layers on the canvas	✕	✓

  FigJam files

  Permissions table with a list of FigJam specific tasks. Icons indicate if someone with that permission can ✓ or can't ✕ perform that task.

  Action	Can view	Can edit
  Pan and zoom in a board	✓	✓
  Select, move, and order objects	✕	✓
  Add, reply to, or resolve comments	✓	✓
  Add temporary emotes	✓	✓
  Use cursor chat	✓	✓
  High-five collaborators	✓	✓
  Copy objects on the board	✓	✓
  Export selection as an image	✓	✓
  Export board as an image	✓	✓
  Export stickies to CSV	✓	✓
  Follow along in a file	✓	✓
  View and interact with link previews	✓	✓
  View timer	✓	✓
  Use templates in drafts	✓	✓
  Use templates in team files	✕	✓
  View and use toolbar	✕	✓
  Create stickies, shapes, connectors, and text	✕	✓
  Use marker, highlighter and eraser	✕	✓
  Add stamps to the board	✕	✓
  Use stickers from libraries	In drafts	✓
  Insert strong blocks, widgets, or media (Images, GIFs, videos, links)	✕	✓
  Interact with widgets	✕	✓
  Run plugins in FigJam files	✕	✓
  View the version history of a file, then duplicate or share links to specific versions	✓ Last 30 days only	✓ Last 30 days only
  Create and name file versions, or restore previous versions of a file	✕	✓

  On Figma’s paid plans, a person’s design and FigJam roles and not their team permissions—determine if they can edit FigJam or design files. This applies on Professional, Organization, and Enterprise plans.

  A person's team permissions only apply to tasks in teams that take place outside of FigJam and design files.

  Note: Removing a collaborator's can edit permissions on teams, files, or projects doesn’t change their role. Team admins need to downgrade a collaborators role to viewer-restricted to remove them from the team's billing.

  On paid plans, it’s possible to create private or view-only projects. This means that a person’s team permissions don’t always reflect what they can access.

  A person can have different permissions at a team, project, and file level.

  Let’s explore this with an example: Vanessa creates a view-only project in the Growth team for a new project. Praveer has can edit access to the team, but can only view the files in this project. Vanessa wants Praveer to be able to join their group brainstorm, so she gives him explicit can edit access to the FigJam file for the brainstorm. Praveer can join and edit the FigJam file as long as he has an editor role.

  Generally, Figma honors explicit permissions over inherited permissions. We can see this play out in our example above. The explicit project permissions (can view) override Praveer’s team permissions (can edit). Then Praveer’s explicit permissions on the file (can edit) override the permisisons inherited from the project (can view).

  Permissions table with a list of common actions and tasks in Figma. Icons indicate if someone with that permission can ✓ or can't ✕ perform that task.

  Action	Can view	Can edit	Team admin
  Invite others to the team or team files and projects	With can view permissions only	✓	✓
  Share files from their drafts	With can view permissions only	✓	✓
  Create projects	✕	✓	✓
  Move files and projects	✕	✓	✓
  Delete team files or projects	✕	✓	✓
  Update team and project names or descriptions	✕	✓	✓
  Remove members from the team	✕	✓	✓
  Change the team name, icon, or description	✕	✓	✓
  Update collaborator permissions on a team, project, or file	✕	✓	✓
  Manage team settings	✕	✕	✓
  Manage Community profile for team	✕	✕	✓
  Choose default libraries for the team	✕	✕	✓
  Transfer ownership of the team	✕	✕	Only the team owner can transfer ownership
  Delete team	✕	✕	✓
  Upload and manage team fonts (Organization and Enterprise plans only)	✕	✕	✓
  View and manage Figma design and FigJam roles (billing status)	✕	✕	✓ Professional plan only
  View, manage, and upgrade the team's subscription	✕	✕	✓ Professional plan only

• Roles in Figma

  Who can use this feature

  Roles are supported on the Professional, Organization, and Enterprise plans.

  Figma has two products: Figma design and FigJam. Everyone on a paid plan (Professional, Organization, or Enterprise) will have a role on each product.

  A person's role determines their billing status; if they’re included in your billing. It also controls what activities they can do in design or FigJam files. There are three roles: viewer, viewer-restricted, and editor.

  On an organization plan (Organization and Enterprise), a person’s team, project, and file permissions also affect their access.

  Who can manage roles

  Only admins can manage roles for other members and guests.

  • Professional plan: team admins can manage roles and permissions.
  • Organization plan: only organization admins can manage roles. Team admins manage team-level permissions.
  • Enterprise plan: organization admins can manage roles for anyone in the organization. Workspace admins manage roles for people in workspaces they manage. Team admins manage team-level permissions.

  Note: On the Enterprise plan, organization admins can choose the default role for each product. Otherwise, anyone new to a team on the Professional plan or an organization, has an introductory viewer role.

  Types of roles

  Viewer

  Viewer is an introductory role that removes barriers to collaboration for new members and guests. Figma doesn't include viewers in the organization's billing.

  Viewers can upgrade themselves to a paid editor role by performing an upgrade action. Admins don't need to approve these upgrades: 

  • Share a file from their drafts to the organization
  • Make an edit to a team or organization file when it is shared with can edit permissions (Professional and Organization plans)
  • Click Edit file to edit a file (Enterprise plan only)
  • Join a team that doesn't have any editors
  • Create a file within a team project

  This allows people to get the access they need without requiring approval. Figma only includes them in the organization’s billing when they signal their intent and take an explicit edit action.

  Note: As this is a provisional role, it's not possible to set someone's role back to viewer after they are upgraded.

  To restrict a member or guest's ability to upgrade themselves, admins can downgrade them to a viewer-restricted role.

  Viewer-restricted

  Viewer-restricted members and guests can only take some actions within an organization. Figma doesn't include anyone with a viewer-restricted role in the organization's billing.

  Admins have explicit control over if and when they get an editor seat. People with viewer-restricted roles can’t upgrade themselves to an editor role.

  These members and guests need to request an editor upgrade if they want to edit on Figma design or FigJam. Admins can approve or ignore their request to upgrade them to a paid editor seat on that product.

  Caution: Downgrading a member or guest to viewer-restricted won't remove their edit permissions on teams, files, or projects. While they won't be able to edit files, they can still perform other file and project-level actions. Team permissions →

  Editor

  Editors are billable members and guests that have edit access to at least one team, file, or project. Despite their billing status, editors don't have edit access to the entire organization, just the resources they have can edit permissions on.

  Figma includes anyone with an editor role in the organization's billing. Both members and guests can have editor roles.

  Admins can review and manage roles of any editors. They can also downgrade roles before confirming or finalizing billing.

  Viewer versus viewer-restricted?

  When you add people to a team or organization, Figma gives them an introductory viewer role. Viewers can upgrade themselves to an editor role by performing an upgrade action.

  People with a Viewer-restricted role have explicitly restricted access. Viewer-restricted users need to request an upgrade, which can be approved by an admin.

  Activities

  Some activities are restricted to specific roles. We’ve broken these down into general activities, and activities in Figma design and FigJam files.

  General

  Action	Viewer	Viewer - restricted	Editor
  Create and edit files in drafts	✓	✓	✓
  Create new files in teams	Upgrade action	Drafts only	✓
  Create new projects	✓	✓	✓
  Create new teams	✓	Can create team, but not any files in that team	✓
  Duplicate Community files	✓	✓	✓
  Request to edit a file	Upgrade action	Requires admin approval	✓
  Share files or libraries from their drafts	Upgrade action	✕	✓
  Invite people to teams, projects, or files	✓	With can view access only	✓
  Join open teams	✓	Can view only	Can view by default
  Request to join closed teams	Can view or can edit	Can view only	✓
  Access secret teams (by invite only)	✓	✓	✓
  Get edit access to organization files via link sharing	Upgrade action	✕	✓
  Use styles from libraries	In drafts	In drafts	✓
  Insert components from libraries	In drafts	In drafts	✓
  Create and share libraries with the team or organization	Upgrade action	✕	✓

  Figma design files

  Action	Viewer	Viewer-restricted	Editor
  Open and view design files	✓	✓	✓
  Select layers in the left sidebar or canvas	✓	✓	✓
  Move, edit, or delete layers	✕	✕	✓
  Measure distances between layers in design files	✓	✓	✓
  Use the inspect panel to view layer properties	✓	✓	✓
  Edit design and prototype properties	✕	✕	✓
  Insert components from libraries	In drafts only	In drafts only	✓
  Use styles from libraries	in drafts only	In drafts only	✓
  Add, reply to, or resolve comments	✓	✓	✓
  View the version history of a file, then duplicate or share links to specific versions	✓	✓	✓
  Create and name file versions, or restore previous versions of a file	✕	✕	✓
  View and interact with prototypes and presentations	✓	✓	✓
  View existing prototype flows and connections	✓	✓	✓
  Create or edit prototype connections	✕	✕	✓
  Save a local copy as .fig (see note below)	✓	✓	✓
  Copy frames, components, and layers (see note below)	✓	✓	✓
  Export frames, layers, and assets in design files (see note below)	✓	✓	✓
  Move and adjust layers on the canvas	✕	✕	✓
  Create branches (Organization and Enterprise only)	✕	✕	✓

  Note: Editors can choose whether to allow viewers to copy, share, or export from a file. This is set for each file individually. If you're a viewer or viewer-restricted member and can't copy from a file, it usually means this setting has been disabled.

  FigJam files

  Action	Viewer	Viewer - restricted	Editor
  Pan and zoom in a board	✓	✓	✓
  Select, move, and order objects	✕	✕	✓
  Add, reply to, or resolve comments	✓	✓	✓
  Add temporary emotes	✓	✓	✓
  Use cursor chat	✓	✓	✓
  High-five collaborators	✓	✓	✓
  Copy objects on the board	✓	✓	✓
  Export selection as an image	✓	✓	✓
  Export board as an image	✓	✓	✓
  Export stickies to CSV	✓	✓	✓
  Follow along in observation mode	✓	✓	✓
  Join audio calls (with captions)	✓	✓	✓
  View and interact with link previews	✓	✓	✓
  View timer	✓	✓	✓
  Use templates in drafts	✓	✓	✓
  Use templates in team files	✕	✕	✓
  View and use toolbar	✕	✕	✓
  Create stickies, shapes, connectors, and text	✕	✕	✓
  Use marker, highlighter and eraser	✕	✕	✓
  Add stamps to the board	✕	✕	✓
  Use stickers from libraries	In drafts	In drafts	✓
  Add components from libraries	In drafts	In drafts	✓
  Insert code blocks, widgets, or media (Images, GIFs, videos, links)	✕	✕	✓
  Interact with widgets	✕	✕	✓
  Run plugins in FigJam files	✕	✕	✓
  View the version history of a file, then duplicate or share links to specific versions	✓	✓	✓
  Create and name file versions, or restore previous versions of a file	✕	✕	✓

• Admins in Figma

  Who can use this feature

  Supported on any team or plan

  There are three different kinds of admins you can find in Figma. In this article, we’ll explore what actions each of these admins can take, and which plans they’re supported on.

  Team admins

  Supported on: Starter Education Professional Organization Enterprise

  Team admins manage members, permissions, libraries, and other settings for their team. Usually, Figma assigns the person who creates or upgrades a team as a team admin.

  You can have as many team admins on a team as you need. Any existing team admin can give other team members admin access. 

  • Grant admin access to other team members
  • Adjust permissions for team members
  • Remove a person’s access to the team
  • Manage default libraries for the team
  • Update the team name and icon
  • Set the handle for the team’s Community profile
  • Delete team
  • Restored deleted team

  On the Professional plan, team admins also manage billing related tasks, like updating roles and confirming editor seats.

  • Update design and FigJam roles (Professional plan only)
  • View and manage team billing (Professional plan only)
    • Upgrade team plan
    • Update payment method
    • Cancel subscription
  • View and download invoices (Professional plan only)

  Guide to team management →

  Admins on the Professional plan: By default, admins have can edit access to team files and projects. This means they're included in your team's billing. If you want to give someone admin access to the team, without being able to edit files and projects, you can change their role to viewer-restricted.

  Workspace admins

  Supported on: Enterprise plan only

  Workspaces are groups of teams, people, and resources within an organization. They add another layer of structure within large organizations.

  Workspace admins have a level of access below an organization admin. They can perform limited actions within the workspaces they manage.

  Organization admins

  Supported on: Organization Enterprise

  Organization admins are members of an organization with extra administrative rights. They view and manage a whole host of administrative aspects of an organization.

  This includes login and provisioning, access and security; libraries, fonts, and other resources; billing and more.

  Organization teams support team permissions. This allows you to control how people in the organization can find and interact with individual teams.

  While organization admins can manage organization-wide settings, they don’t have admin privileges on individual teams. Only team admins can manage resources in individual teams.

  • Manage organization domains
  • Adjust login and provisioning settings, including SAML SSO and SCIM
  • Manage Figma design and FigJam roles for members and guests
  • Remove people from the organization
  • View all open, closed, and secret teams
  • View and export organization activity
  • Control access to products and features
  • Control guest access and default roles (Enterprise plan only)
  • Manage organization-wide resources, including libraries, fonts, plugins, and widgets
  • Manage the organization’s Community presence
  • Manage organization billing and true-ups

  Guide to Admin settings →

• Share files and prototypes

  Who can use this feature

  Supported on any team or organization plan.

  Applies to Figma design and FigJam files. Prototypes are only available on Figma design files.

  Share files and prototypes with others:

  • Share a link: Each file and prototype has a unique URL. Copy this link and send it to collaborators. 
  • Send an invitation: Enter their email address to invite them to a file or prototype. 

  The Share settings allow you to configure who can access the file or prototype and what permissions they get on that file. To get started with sharing, open the Share modal on any Figma or FigJam file.

  Note: If a person is both invited to a file and given a direct link, the invite permissions override the link sharing permissions.

  The Share modal

  

  To open the Share modal on a Figma or FigJam file:

  1. Open the Figma or FigJam file.
  2. Click Share in the toolbar.

  Note: For prototypes, you need to open the file, then select Present in the toolbar. Once you’re in presentation view, you can click Share prototype in the toolbar.

  From the Share modal, you can access the following settings:

  

  1. Invite field and permissions: Set invitation permissions and enter email addresses of people you want to invite to the file or prototypes
  2. Project permissions: If the file is part of a project, see which team members can also access the file. Learn more about projects →
  3. Link sharing permissions: Set link access and permissions to determine who can access the file and how they can interact with it
  4. List of existing permissions: See a list of invited people and their permissions
  5. Copy link: Click to copy a direct link to the file or prototype
  6. Get embed code: Embed a Figma file or prototype in another website
  7. Link to current selection: Check off to link directly to currently selected layer
  8. Advanced options: Choose if people with view access can copy, share, or export from the file (paid plans only) →

  Note: On FigJam files, you’ll have the option to start an open session from the Share modal. Open sessions let you temporarily invite anyone to edit and interact with your FigJam files, even those without Figma accounts. Learn more about running open sessions →

  Share links

  Set link sharing permissions

  Your plan determines which link sharing settings are available in your files. Learn more about access and permissions by plan →

  Before sharing links, configure the access and permission settings:

  Access

  The access setting determines who can access the file or prototype:

  • Anyone with the link: Anyone inside or outside your team or organization can access the file if they have the link
  • Anyone with the link and password: Anyone inside or outside your team or organization can access the file using the link and password. Learn more about protecting files with passwords →
  • (Organizations only) Anyone at [organization name] with the link: Only members of the organization can access the file. Members can only access the file is they open a link to that file.
  • (Organizations only) Anyone at [organization name]: Any organization member can access this file. You can use this setting to share libraries with your entire organization. Guests can't access these files unless you invite them to the file or team.
  • Only people invited to this file: Only people you explicitly invite to the file, or the team it belongs to, can access the file

  Permission

  The permission setting determines how the audience can interact with the file or prototype:

  • Can edit: Gives the user edit access to the file. This means that the user can edit, move, rename, share, or delete the file.
  • Can view: Gives view only access to the file. People can still view and inspect layers and properties in the file, as well as view prototype flows and connections in the editor and presentation view. They can also use collaborative features in Figma and FigJam files like comments, cursor chat, audio chat, and emotes.
  • (Figma design) Can view prototypes: Gives access to the prototypes in that file, but not the underlying pages in the file. Setting is not available for drafts.

  Copy link

  After configuring the access and permission settings, you can share the file or prototype via direct link.

  Click Copy link in the share modal to add the link to your clipboard.

  In Figma design files, if you have a frame selected when you click Share, the Link to current selection setting is enabled by default. To link users to the entire file instead, uncheck this setting.

  Note: It's only possible to link to a top-level frame in design files. If a frame is nested within another frames, it has the same link as its parent.

  Tip: You can also link directly to specific objects by selecting the object, right-clicking, and selecting Copy link.

  Send invitations

  Set permissions and invite others to individual files on your team. When you send an invitation to someone, they’ll receive an email notification.

  Note: Inviting a user to a project will automatically give them access to all items in that project. Learn more about inviting others to projects →

  Set invite permissions

  Use the Share settings to configure file permissions before sending out invitations. The following permissions are available:

  • Can edit: Gives the user edit access to the file. This means that the user can edit, move, rename, share, or delete the file.
  • Can view: Gives view only access to the file. People can still view and inspect layers and properties in the file, and view prototype flows and connections in the editor and presentation view. They can also use collaborative features in Figma and FigJam files like comments, cursor chat, audio chat, and emotes.
  • (Paid plans only) Can view prototypes: Viewers can only view the prototype, and not the design file. (On Starter teams, inviting someone to a prototype also allows them to access the file in the editor.)

  These permissions have a different purpose between plans:

  • On free plans: Can view and can edit permissions control a person's ability to edit files
  • On paid plans: A person's role determines if they can edit files, while their can view and can edit permissions determine which files and projects they can edit

  Learn more about access and permissions by plan →

  Note: Figma bases Professional teams and Organization's billing on the number of editor seats you need on each product. To control their access, you can adjust FigJam and Figma designs roles on the team or organization.
  
  Manage team members and permissions → 
  Manage organization members and guests →

  Send invitations

  To send invitations to files or prototypes:

  1. Click Share in the toolbar.
  2. Enter the collaborator's email in the Email field. To invite multiple people, separate each email address with a comma.
  3. Click to adjust their permissions.
  4. Click Send invite to send an email invitation to their address. If they're already using Figma, they'll get an in-app notification as well.
• Accept invitations

  Who can use this feature

  Supported on any team or plan.

  Anyone with a Figma account can accept invitations.

  Accept invitations to join files, projects, teams, or organizations. Guide to sharing and permissions →

  You need to have a Figma account to accept a file, team, or organization invitation. Create a Figma account →

  Join files or projects

  Collaborators can invite you to individual files or projects. This will allow you to access only the files in that specific project.

  Your invitation will confirm if you have been invited to view or edit the file. Learn more about roles and permissions in teams →

  Email

  Existing collaborators can invite you to a file or project if they have your email address. Figma will send you an email when you're invited to a specific file or project.

  Use the Open in Figma button to accept the invitation and open the file.

  

  Notification

  If you already have a Figma account, you can see any invitations in your account notifications.

  • Click Accept to join the team.
  • Click Decline to ignore the invitation.

  Tip! You can leave the invitation as is, and come back to accept it at any time.

  

  Learn more about notifications →

  Links

  Files and prototypes support link sharing settings. This allows you to configure default permissions for anyone who access the file via a link or embed.

  This allows you to quickly share links or embed files and prototypes in external websites without having to manage access for collaborators individually.

  If the file's link sharing settings is set to Anyone with the link, you can join the file simply by opening the link. Whether you can edit the file will depend on the file's link sharing permissions.

  Access files

  You can interact with files based on your permissions. If you were invited with can view access, you can only view the file. If you were invited with can edit access, you can get edit access to the file. Permissions in teams →

  If it's your first interaction with that team, project, or file, you'll have view access by default. If you're able to gain edit access, you'll see an Edit file button in the toolbar. 

  1. Click the Edit file button in the toolbar. If you hover over this button, Figma will display the link sharing permissions for the file.
  2. Figma will allow you to edit that file.

  Note: If the file is in a team on the Professional or Organization plan, clicking Edit file upgrades you to a paid editor role for that tool (Figma design or FigJam). Figma will include you as an editor in the team or organization's next invoice.

  Can view access

  You can tell if you have view only access if there is a View only badge next to the file name in the toolbar.

  

  If you have view-only access to a file, there are only some actions you can perform:

  • View and interact with prototypes and presentations
  • View Figma design and FigJam files
  • Use emotes and cursor chat in FigJam files
  • Add, reply to, and resolve comments
  • Follow other collaborators in files
  • Access the version history of a file
  • Save a local copy of files (as .fig or .jam files) or duplicate the file
  • View layer properties in the Inspect panel [Figma design]
  • Measure distances between layers in design files [Figma design]
  • Copy text, frames, components, objects or layers within files*
  • Export frames and layers from design files [Figma design]*

  Note: Actions with an asterisk* are only supported if the Allow viewers to copy, share, and export from this file setting is on. Restrict who can copy and share files →

  Can edit access

  Depending on the team's plan, you may need to have an editor role to edit files. Roles and permissions in teams →

  If you were invited to the file with can edit access, you may be able to edit the file. You can tell if you're able to edit the file based on the available tools.

  

  Join teams

  Teams are where groups of people can create resources and collaborate on files and projects.

  The only way to join an existing team is to have someone invite you to the team. If someone has invited you to a team with Can edit access, you'll need to accept an invitation before you can edit any team files.

  Caution: If you've been invited to a team with can edit access, you'll need to accept the invitation to edit files. If you just join the team via a file or link, you will only be able to view team resources.

  Email

  Existing collaborators can invite you to a team if they have your email address. Figma will send you an email whenever someone invites you to a team.

  Use the Accept invite button in the email to accept the invitation.

  Caution: While invitations are sent to your email address, they are not explicitly linked to a Figma account. Make sure you are logged into the correct account when accepting a team invitation.

  

  Notification

  If you already have a Figma account, you can see any invitations in your account notifications.

  • Click Accept to join the team.
  • Click Decline to ignore the invitation.

  Tip! You can leave the invitation as is, and come back to accept it at any time.

  

  Learn more about notifications →

  Link

  Team join links allow existing team members to share a link with perspective team members. This allows you to bring in collaborators, even if you don't have their email address.

  If you're part of an organization, you won't be able to join teams in the organization using a link.

  If it's a work-related team, outside of the organization, you can still join using your company email and account. You'll be able to access that team in your External teams.

  1. Click the link to redeem the invitation.
  2. If you're logged into more than one account, choose which account to join the team with.
  3. Figma will add you to the team.

  Note: Team admins can reset any team join links. If you're unable to join the team via a link, then the link may have been reset. We recommend reaching out to the person who invited you to confirm the correct link, or invite you directly.

  Explore teams

  Access any teams you join from the file browser of your Figma account.

  Figma will list all teams you are a member of in the left sidebar. Click on a team name to open the team.

  The team page is divided into two main sections: your team files and projects, and some information about your team.

  Files and projects

  In the main body of the team page, you can browse the files and projects in that team. Figma will show you a preview of any recently edited files and projects.

  • Click on the project name to view all files in the project page
  • View a description of the project.
  • Add and remove projects from your favorites.
  • See the number of files within the project.
  • Click on a file preview to open that file.

  Guide to files and projects →

  Team information

  On the right side of the team page, you can view some information about your team:

  • View the team name and icon.
  • See a description of the team.
  • View a list of members in your team. Figma will show the most active members first.

  Note: You can see what type of team you have under the team name and description. This is useful when determining what features and functions you can access. Compare teams and plans →

  

  Explore Figma →

  Join organizations

  There are a few ways to join an organization. In this article, we'll only cover how to accept invitations.

  • Accept invitations ↓
  • By opening a link to a file →
  • Via domain capture →

  Accept an invite to a file, project, or team to join the organization. You'll need a Figma account to join the organization.

  If you have a company email, you can join the organization as a member. This lets you view any teams in the organization and access shared resources, like fonts and libraries.

  If you work for an agency or are an external contractor, you may only have an external email address. If you join an organization with a personal or external email, you can only join as a guest.

  Guests have limited access to the organization and must be invited to specific teams, projects, or files to access them. Learn more about members and guests →

  Email

  Figma will send you an email whenever someone invites you to an organization team, project, file, or the organization itself.

  Use the buttons or links in the email to accept or decline the invitation.

  Explore organization

  The file browser is what we call the parts of Figma outside of Figma design or FigJam files. You’ll use the file browser to access drafts, teams, and resources in the organization.

  If you're only a member of teams, you can browse and access your teams in the file browser for your account. If you're a member of an organization, you can switch between any organizations or external teams.

  • Organization: includes all the teams that are in your organization. It's where you can access organization resources, like private plugins, libraries, and shared fonts. Organizations have their own icons, usually a company logo.

    If you're a guest of any organization, you'll see a badge next to the organization. Guests can only access teams, files, or projects the organization they're explicitly invited to.

  • External teams: find any teams you're a member of, which are outside the organization. You can't access resources from the organization—like private plugins and organization fonts or libraries—in your external teams.

  Explore your organization in Figma →

• Add password protection to files

  Who can use this feature

  Supported on Professional, Organization, and Enterprise plans.

  Only people with explicit edit access to the file can add or reset a password. This includes the file owner and anyone in the share modal with can edit access.

  Every FigJam file, Figma design file, and prototype has a unique link. You can use these links to share your files and prototypes with collaborators.

  There are some situations where you want to share a file publicly, but only want specific people to be able to access it.

  • Share sensitive or private information within a team or organization
  • Share client work in a simple and secure way
  • Give external collaborators a safe way to access resources

  Password protection makes sure only people with the password can access the file. Password don't apply to people with existing permissions on the file, project, or team.

  

  Password protection is just one of the ways Figma protects your data. Learn more about Figma’s privacy and security practices.

  Add password protection

  You can add a password using the file’s link sharing settings. Link sharing controls what access people without existing permissions get when they open a file. 

  Things to note

  • For design files, the password applies to both the file and any prototypes in that file.
  • You can also add password protection to open sessions in FigJam.
  • For files with branches, the password only applies to the main file. This is because only people with access to the main file can access branches. If you add a password to the main file, the link sharing setting for any branches is set to Only people invited to branch. Share a branch →
  • You can’t set a password on a file that’s shared in the Figma Community. Anyone with the link and password won’t be available as a setting in published files.
  • On the Enterprise plan, organization admins can require passwords for all public links. Manage public link sharing →

  1. Open the file and click Share in the toolbar.
  2. Update the audience setting to Anyone with a link and password.
  3. Enter a password in the Choose password field. There are no requirements for password length or character types.
  4. Click Save to apply. Figma will show when the password was set and who it was set by.
  5. You can then update the file permissions for anyone who accesses it using the link and password. Choose from can edit, can view, or can view prototypes only.
  6. Figma will update the file access and reload the file. To access the file again, people will now need to enter the password.
  7. Select Copy link from the share modal to copy the file link to your clipboard.

  Figma will show a generic thumbnail and icon for password-protected files. This applies to files in the file browser, as well as link previews in other tools, like Slack.

  • FigJam files: FigJam’s dot background
  • Figma design files: Default background gray
  • Prototypes: Black background

  

  Open password-protected files

  When someone opens a password-protected file, Figma checks to see if they already have access to the file.

  If the have a role on the file, or access via the team or project, they won't need to enter the password. They can access the file based on their existing permissions.

  If they don’t already have access, Figma will show the Password required screen. They won’t be able to see the file’s contents until they enter the password.

  

  1. Select to toggle password visibility.
  2. Enter the password in the field provided and select Continue.
  3. If the password is correct, Figma will load the file or prototype. If the password is incorrect, you’ll see an error message.
  4. You can now access the file based on the link sharing settings.

  The file will stay unlocked for the next day or so. Figma will prompt you to re-enter the password:

  • After 22 hours has passed
  • If the password is reset
  • You access the file from another browser
  • You clear your cookies
  • You access the file in a private or incognito window

  View password

  It’s not possible to view a password once it has been set. We recommend reaching out to the person who set the password to confirm. You can see who last set the password on the file’s share modal.

  

  If you don’t remember a password you set, you can reset the password ↓

  Reset password

  Forgotten the password, or want to change it to something else? You can reset the password for each file. You need an edit role on the file to reset the password.

  If you change the file’s password, Figma will reload the file for anyone without an explicit role on the file. Anyone with the file open will need to enter the new password to access the file.

  1. From the file, select Share in the toolbar.
  2. Under Anyone with the link and password, you’ll see when the password was last set. Select Reset to change the password.
  3. Figma reloads the file for anyone without an explicit role on the file. To continue to view or edit the file, anyone without a role will need to enter the new password.

  Remove password

  To remove password protection, you need to update the file’s link sharing settings. You can do this from the Share modal.

  1. If you’re in the file browser, you can right-click on the file and select Share. Otherwise, you can select Share from the toolbar in the file.
  2. Update the audience to another setting:
     1. To make the file public, select Anyone with the link.
     2. To restrict access to your organization only, choose from Anyone in organization, or Anyone in the organization with the link. (Organization and Enterprise plan only)
     3. To remove access for everyone, except those invited to the file, select Only people invited to the file.
  3. Figma will update the file access and reload the file for anyone with it open.
• Restrict copying and sharing on files

  Who can use this feature

  Supported on Professional, Organization, and Enterprise plans.

  Applies to people with can view access to the file only.

  Link sharing is a great way to get your designs in front of other collaborators. By default, anyone with can view access to the file will be able to copy and share the file and its contents.

  If you're on a paid plan, you can decide if people with view access can copy, share, or export from the file. If you disable this setting, people with can view access can't:

  • Copy frames, layers, or text from the canvas
  • Duplicate the file to their account
  • Export any assets from the file
  • Save a local copy of the file (as a .fig file)

  Figma will apply this restriction to everyone with can view access to the file. This includes people who were added to the file via link sharing.

  You can only prevent people with view access from copying and sharing in team files. It's not possible to prevent copying and sharing for files in your drafts.

  Update setting

  You can adjust this setting for each file independently. There isn't a way to apply this to all files at once.

  1. Click the Share button from the file.
  2. Click the icon in the bottom-right corner.
  3. Select Allow viewers to copy, share, and export from this file to disable the setting. This will remove the check from the setting.
  4. Click outside the share modal to return to the file.

  

• Request to edit a file

  Who can use this feature

  Supported on any team or plan.

  Applies to both Figma design and FigJam files.

  Anyone with can view access to a file in a team can request to edit it, with the exception of viewer-restricted role.

  Anyone with can edit access or owner access to a file in a team can deny or approve a request to edit a file.

  Whether you're looking to make quick edits or you're joining as a main collaborator in a Figma design or FigJam file, you'll need can edit access to make changes.

  If you only have can view access to a file, you can request to edit the file in Figma and the owner will be notified of your request. The file owner and editors can view and approve your request to edit. This eliminates the need to track down people to give you access, making it a more efficient and less disruptive process.

  Learn more about file permissions →

  Request to edit a file

  If you open a file within a team where you have can view permissions, you can ask to edit the file by clicking Ask to edit in the toolbar.

  

  Figma will notify the file owner via email and in-app notifications of your request and be given the option to grant you access.

  If your request is approved, you'll receive an email and in-app notification, and can start editing the file right away.

  Note: Anyone with a viewer-restricted role won't be able to request to edit a file. If you have this role in an Organization, you can request to upgrade your role.

  Approve or deny a request

  Anyone with can edit or owner access to a file in a team can deny or approve edit requests.

  If there are pending requests in a file, a red badge will appear on the share button in the toolbar.

  Click the share button to view the requests. The share modal will open, and you'll have the option to deny or approve the requests.

  

  Anyone with owner access to a file will also be notified of any requests to edit in the following places and be given the option to approve or deny:

  • Email message
  • File browser via the notification bell

  Warning: Accepting a request means the user will have can edit access to a file, which may increase your invoice total. Learn more about billing for Professional teams and the true-up process for Organizations.