Change the visibility of a workspace in an organization – Figma Learn - Help Center

Who can use this feature

Organization admins only

By default, workspaces are visible to every member of an organization. This means people can click All workspaces in the sidebar of the file browser and browse the contents of every workspace in the organization.

However, organization admins can limit the visibility of a workspace so it’s only visible to people assigned to the workspace and other organization admins.

Making a workspace hidden doesn’t affect access to teams, projects, or files within the workspace:

If a hidden workspace contains teams that are open to anyone at the organization, people can still search for and browse the content of the teams.
When a workspace becomes hidden, the default audience for any new team created in the workspace is Only those invited, with a Visible setting. However, team admins can change the team’s access settings if they choose.
Individual teams, projects, and files can still be shared with people outside the hidden workspace. This includes sharing via public links. If someone is invited to a resource in the hidden workspace, they won’t know which workspace the resource belongs to.

Note: If your organization lets people assign themselves to workspaces, people won't be able to add themselves to a hidden workspace. An organization or workspace admin will need to manually assign them.

Change the visibility of a workspace

Organization admins can see a list of all workspaces, including ones set to hidden. Workspaces set to hidden have a lock icon in Admin and the All workspaces view.

From the file browser, click Admin.
Select the Workspaces tab at the top of the page.
Search or navigate to a workspace.
Click More in the appropriate row and select Edit details.
Toggle the visibility of the workspace and click Save changes.

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Change the visibility of a workspace