Who can use this feature
Supported on the Enterprise plan.
Only organization admins can manage guest membership settings.
The guest memberships setting allows organizations to determine if existing members and guests can share organization files, projects, and teams with external users.
This setting applies to guest invitations, as well as guests who open and access files using a shared link.
What are guests?
Guests are external users with email addresses that don't match any of the organization's domains. They could be contractors, agencies, clients, or external collaborators. Members versus guests →
Guest membership settings
The guest membership setting offers greater control over who is joining the organization, and extra peace of mind when it comes to privacy and security.
There are three available options:
- Guests can join the organization without restrictions
- Guests can only join the organization with admin approval
- Guest's can't join your organization
Allow guest access
Existing member or guests can invite guests to files, projects, or teams without restrictions. Guests can still only access the resources you specifically invite them to.
If public link sharing is enabled, guests can also open organization files if an existing member or guest shares the file link with them.
When you invite an external user to an organization resource, Figma lets you know that the invitee is a guest:
Require admin approval
Existing member or guests can invite the external user from the share modal. When the inviter clicks Send, Figma informs them that admin approval is required.
When the guest first opens an organization resource they can Ask to be added to the organization. They won't be able to access the file, project, or team their request is accepted.
Requests are sent to the relevant workspace admin to accept or ignore. If the file or invitee is outside of a workspace, Figma sends the request to an organization admin.
Note: Figma only requires approval the first time you invite the guest to an organization resource. Once approved, people won’t need further approval to invite that guest to other resources.
Prevent guest access
Existing members and guests aren't able to invite external users to the organization. When someone tries to invite an external user to an organization resource, Figma informs them guest access is disabled.
Note: If public link sharing is enabled, external users may still be able to view content through a link if the individual file permissions allow it. Organization admins can disable public link sharing settings.
Adjust guest membership setting
Organization admins can control guest membership from the organization's Admin settings.
- Open the organization in Figma and select Admin settings in the sidebar.
- Select Settings from the header.
- In the External access section, select Guest membership.
- Select who can invite external users to files, projects, and teams:
- External users can join the organization (default)
- External users can only join with admin approval
- No external users can join the organization
- Select Save to apply your changes.