Manage team members and permissions

    Before you start

    Who can use this feature

    Supported on Starter, Education, and Professional teams.

    Members can only invite other members at a permission level equal to, or less than, their own permissions. This includes upgrading existing members.

    Control how collaborators interact with your team with permissions. There are two main access levels in a team:

    • Can view: Viewers can comment on any files and prototypes, but they can't make changes to layers, objects, or properties within team files.
    • Can edit: Editors can make changes to team files or prototypes, as well as their contents. Like viewers, they can also comment on files.

    In a team, you can also give specific collaborators admin permissions. Admins can perform extra administrative actions within the team, including managing team members and their permissions.

    Learn more about permissions in teams →

    View and manage members

    Team admins can manage team members in the Members tab.

    1. Open Figma in the file browser.
    2. Select the team name the sidebar.
    3. Select Members at the top of the screen.

    From the Members tab, team admins can:

    Annotated members tab for the Twigma team showing every member of the team and their last active date and team-level permissions

    • 1

      View all members in the team

      For every member Figma will list an:

      • Profile picture
      • Name and email address
      • Date they were Last active
      • The member's current Team-level permissions

        Note: If a member doesn't have team-level permissions, you'll see how many files they have Can edit access to instead.

    • 2

      Sort and filter the members list

      • Use the drop down fields to filter members by the following criteria:

        Last active
        • More than 7 days
        • More than 30 days
        • More than 3 months.

        Team permissions

        • Owner (there can be only one owner of a team Learn how to transfer ownership ↓
        • Admin
        • Can edit
        • Can view
        • No permissions: Anyone who has Can view or Can edit access to any team files or projects, but doesn't have access to the entire team.

        Billing status

        • Paid
        • Free

      • Use the Search field to find a specific member.

      • Click the headers to sort results by Name, Last active, or Team-level permissions.

      • Click the heading again to switch between descending ↓ and ascending ↑ order.

    • 3

      View or update a member's permissions

      Click the to update their permissions.

      Tip! If you see someone with an icon next to someone's can view permissions, it means they have edit access to at least one file or project in the team. Figma will also include them in your team's billing.

    • 4

      Perform more actions for each member

      Click and choose from:

      • See edit access to see which files and projects a member can currently edit.
      • Copy email address to clipboard.
      • View upgrade reason to see how someone got Can edit access. This includes the date and the related event.
      • Remove member from the team.

    Note: Members who have yet to accept an invitation to the team will show up as Pending in the Members tab. To resend an invitation, click the and select Resend invitation.

    Bulk actions

    You can perform any of the following actions in bulk:

    • Downgrade to Viewer to downgrade members and remove them from your subscription.
    • Copy emails to your clipboard.
    • Remove members from the team.
    1. Use the checkboxes next to each member to select members. Click the check at the top of the table to select all members.
    2. Use the menu at the bottom of the screen to apply your desired action in bulk.

    Members tab for the Twigma team showing two selected members and the bulk action menu with the option to copy emails downgrade or remove

    Invite members

    1. Open Figma in the file browser.
    2. Select the team in the sidebar and go to the Members tab.
    3. Click the Invite button in the top-right corner.
    4. Enter the person's email address in the field provided.
    5. Click the next to the permission menu:
      • Select Can view to invite them as a viewer.
      • Select Can edit to invite them as an editor.
    6. Click Send Invite. Figma will send an email invitation to their email address.

    Note: If you are in a Professional team, Figma will include anyone with Can edit access in your team's billing. Learn about billing in Professional teams →

    Manage permissions

    You can set a member's permissions when you invite them to the team, or update their permissions at any time.

    Click the next to the member's Team-level permissions:

    • Select Can view to make them a viewer and remove them from your team's billing.
    • Select Can edit to make them an editor and include them in your team's billing.
    • Select Admin to grant them admin access to the team. This will allow them to adjust team settings, as well as give them Can edit access to files and projects in that team.

    Close up of the members tab. The permissions menu is open for a user so you can see the available permission options

    View and manage edit access

    The members tab includes anyone who has can edit permissions on a team file or project. This can include people who don't have a role on the team itself.

    To view and manage which files they have access to:

    • If a member doesn't have team-level permissions, Figma will show you how many files they have Can edit access to instead. Click the Can edit 𝒙 files link next to their row.
    • Members can have permissions on individual projects or files that differ from their team-level permissions. Click the next to the member and select See edit access.

    Close up of the information icon next to a specific member the tooltip shows they have edit access to two files even though their team-level permissions are only can view

    From the edit access modal, you can:

    • Under Projects with edit access, click on a project name to open the project. You can then decide if they need edit access and adjust their permissions accordingly.
    • Under Files with edit access, click on a file name to open the share modal for that file. You can then decide if they need edit access and adjust their permissions on that file.
    • Click Downgrade to viewer to update their access on all files and projects to Can view.

    Members tab showing the edit access modal for a user that has edit access to two projects in the team, but no team-level permisssions. There is a button to downgrade to viewer

    Remove members

    If someone leaves your company - or doesn't need access to your projects any more - you can remove them from your team. You can also remove people who aren't members of the team, but have access to team files or project.

    When you remove a collaborator, Figma will:

    • Revoke their access to any files and projects shared within the team.
    • Remove them from the team's subscription (if they were an Admin or had Can Edit access).
    • Transfer any team projects or files they created/owned to the current team owner. This doesn't include files in their Drafts.

    Note: If they are the current Owner of the team, they will need to transfer ownership of the team to another member before you can remove them.

    1. Find the member in the list.
    2. Click the in their row.
    3. Select Remove from the options.

    Note: It's possible to also invite collaborator's to individual team files and projects. This includes any invite-only teams. If a member has access to individual files and projects, you will need to remove the collaborator from those too.

    Transfer ownership

    Figma will designate the person who originally created the team as the owner. You will need to transfer ownership of the team to a new owner. Learn more about owners →

    Only the current owner can transfer the ownership of the team to another member. They can transfer ownership to any existing team member, including a member with Can view access.

    Caution: This process only changes the ownership of the team, it won't update the billing details for the team's subscription. If you also pay for the subscription, you will need to update the billing details for your team →, before you transfer ownership.

    1. Open the team in the file browser and select the Members tab.
    2. Click the arrow next to their Team-level permissions and select Owner from the options.
    3. Figma will ask you to confirm the transfer. It's not possible to undo this action, but the new owner can choose to transfer ownership again. Click Transfer ownership to confirm.
    4. Figma will update the member to the owner and give the previous owner an admin role on the team.

    Note: Figma won't remove the previous owner from the team, they will stay on the team as an Admin. The member can leave the team themselves, or another Admin can remove them.

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