Before you start
Who can use this feature
Organization admins can manage billing on the Organization and Enterprise plans.
On the Enterprise plan, billing group admins can manage seats for billing groups they manage.
The Organization and Enterprise plans have an annual subscription with quarterly invoices sent every three months. Your subscription cost is primarily based on the number and type of paid seats in your plan.
Still have questions on billing? Check out our Guide to billing at Figma.
How billing works on the Organization and Enterprise plans
When you sign up for an Organization or Enterprise plan, you purchase seats for an annual subscription term.
You can purchase any number of Full, Dev, or Collab seats. View seats are free and do not need to be purchased.
Learn more about seat types at Figma.
You’ll receive quarterly invoices every three months during your annual subscription term. At your annual renewal, you can adjust the number of seats included in your next term.
Example
You sign up for an annual plan on January 1, 2026. When you sign up for your plan, you’ll be charged upfront for all of your seats for the year.
You'll receive your first three quarterly invoices on April 1, July 1, and October 1. These invoices will cover any additional seats you add to your account during the previous three months, prorated from the date of approval.
On January 1, 2027, you can expect your fourth quarterly invoice, which will again cover any new seats added since the last invoice. You'll also receive your annual subscription renewal, where you'll be charged for all of your seats for the next year.
AI credits
Each seat includes an allotment of AI credits that members can use for AI features in Figma.
If your team needs more AI credits than are included with your seats, you can optionally purchase additional AI credits for your organization. Charges for additional AI credits appear on the same invoices as your seats.
Learn more about managing and purchasing AI credits.
Self-serve vs. order form subscriptions
Organization and Enterprise customers generally manage billing in one of these ways:
- Self-serve subscriptions are purchased directly through Figma, and typically paid by credit card. These subscriptions renew automatically each year, and can be managed directly in Figma by admins.
- Order form subscriptions are purchased through a contract or order form. They may include contract terms, and some renewal changes may need to be handled with your Figma account team instead of directly in Figma. Contact our sales team for more information.
Seat changes during billing cycle
You can add or adjust seats at any time during your billing cycle. How those changes impact your billing depends on the type of change you make.
Note: Figma updated its billing model in March 2025. Some organizations on older multi-year agreements may still be on Figma’s previous billing model. On that model, seat changes may be handled through a quarterly true-up process instead of prorated billing. If you're unsure which billing model your organization uses, contact your Figma account team or Figma Support.
Learn more about the transition to Figma’s updated billing model.
On Enterprise plans with billing groups enabled, billing group admins review and adjust seat assignments within their billing group on an ongoing basis. Approved seats result in additional charges on your next invoice.
Add seats during billing period
You can add paid seats at any time during your subscription. There are a few ways to add paid seats:
- From the file browser, click Admin in the left sidebar.
- Select the People tab.
- Click a person’s name to open their user management side panel.
- In the Seat section of the side panel, click Change.
- In the popup modal, select and confirm the new seat type.
If the requested seat is not available, Figma adds a new seat to your plan.
Members or guests can request seat or seat upgrades in your team.
- Set approval settings for new seats: Admins choose if new seat requests are automatically approved or require manual approval
- Approve or decline seat requests: Admins approve or decline seat requests that require manual approval
When a new paid seat is added, it’s billed at a prorated amount from the date the seat is assigned through the end of the annual subscription term. That charge will appear on your next quarterly invoice.
If a user upgrades from one paid seat type to another, a prorated credit for the unused time in the previous seat is applied to the new seat purchase.
Example
Twigma Inc. has an Organization subscription with 20 Full seats. Their subscription renews on January 1, and they receive quarterly invoices on April 1, July 1, October 1, and January 1.
Benny joins Twigma on September 15 and an admin approves a Full seat for them. In this scenario, Twigma will get their quarterly invoice on October 1. The invoice will include a charge for $195.29, which is the prorated cost of 108 days worth of Full seat usage on the Organization plan. 108 days covers the cost of Benny’s seat from September 15 through the remainder of the annual Organization subscription term.
Remove or change seats during billing period
You can move people to a free View seat at any time during your billing cycle.
- From the file browser, click Admin in the left sidebar.
- Select the People tab.
- Click a person’s name to open the user management side panel.
- In the Seat section of the side panel, click Change.
- In the popup modal, select the free View seat and confirm the changes.
Note: We won’t issue a prorated refund when you downgrade a user to a free View seat, or remove the seat. However, someone else at your company can use the paid seat for the remainder of the billing period. If you no longer need the seat, make that adjustment at your next plan renewal.
If an admin wants to move a user to a lower cost seat, we first check to see whether that lower cost seat is available in your plan. A seat is available if it is not assigned to a user.
- If the seat is available: The seat is assigned to the user, and their previous seat is made available for someone else to use. This results in no additional seats or costs.
- If the seat is not available: You need to purchase the desired seat for this user, and their existing seat will be made available for someone else to use. Unassigned seats remain available for reuse until your next renewal.
Renewals
Thirty days before your annual renewal date, organizations will see a Review seats banner in the Admin dashboard.
Tip: If you’ve already clicked the banner, you can still access the modal from your Admin > Billing page. The modal will be available from 30 days prior to the renewal up until the date of renewal.
From the renewal experience, admins can:
- Review the number of assigned seats in the organization
- Adjust the number of unassigned seats included in the next term
- Review or adjust your AI credit subscription, if any
Assigned seats are automatically included in your renewal. If you want to reduce the number of seats for your next term, you’ll need to first move users to free View seats, so their current seats become unassigned.
Any seat adjustments you make within the 30 day period prior to renewal will be included in your subscription renewal.
We recommend pre-purchasing unassigned seats to help you manage your team as it grows. It can also help save time when managing new seat requests from your users—you can use seat approval settings to automatically approve incoming seat requests as long as seats are available.
Note: If your organization purchased Figma through an order form, your renewal experience may differ.
- You may only be able to review renewal details in Figma.
- Some changes, such as reducing seats or updating contract terms, may require a new order form.
- You may need to work with your Figma account team to make changes before the 30 day renewal period.
We’ll send reminder emails ahead of your renewal to help you plan.
Additional resources
- Manage AI credits: Monitor how your team uses AI credits, understand when people are hitting limits, and choose whether to purchase additional credits to prevent interruptions.
- Manage seats in Figma: Add, remove, or update seat types for members and guests.
- Set approval settings for new seats: Control whether seat requests are automatically approved or require admin review.
- Manage payment and invoice details: Update billing information, view invoices, and manage payment methods.
- Upgrade or downgrade your plan: Change your plan to access different features or pricing.