Manage your Team

    Before you Start

    Who can use this feature

    Users on Any team plan

    Team Owners and Admins can update team permissions

    In an Organization? Teams work a little differently in an Organization. Learn more about how to Manage teams in an Organization.

    You can manage every aspect of your Team from the Team Page.

    In this article, we've rounded up a list of articles to help manage your Team. Follow the links, or check out the video below!

    1. Invite a Viewer or Editor to your Team
    2. Upgrade or downgrade team member permissions
    3. Change your team name or icon
    4. Remove a Member from your Team
    5. Leave a Team
    6. Change the Owner of a Team
    7. Delete a Team
     

    Related Videos

    • Permissions in teams

      Before you start

      Who can use this feature

      Users on Professional, Starter, and Education plans

      Users with View access to a File can use Components from libraries they have access to.

      If you are part of an Organization using Figma then your sharing permissions are slightly different. Learn more about Organization Permissions in our Permissions in an Organization article.

      To support collaboration and improve design workflows within teams, Figma has permissions. Permissions control how other collaborators can interact with your files and projects.

      Set a collaborator's permissions when you first invite them to a resource. Or, update their access to resources as needed.

      There are four permissions, or levels of access: Viewer, Editor, Admin, and Owner.

      Figma supports permissions at team, project and file level. This means a collaborator can have different permissions across teams, files, and projects.

      • Teams: Owner, Admin, Editor, Viewer
      • Project: Owner, Editor, Viewer
      • File: Owner, Editor, Viewer

      Illustration showing the permissions levels available for files, projects, and teams

      Viewers

      Viewers are collaborators that have can view access to a resource.

      Viewers can comment on any files and prototypes, but they can't make changes to layers, objects, or properties within a file.

      When you invite someone to a team as a Viewer, they will have can view permissions on any files and projects in that team.

      When you invite someone to a single file or project as a Viewer, they will only have can view access to that resource.

      Viewers can do any of the following:

      • Click on objects within a design to view their properties
      • Measure distances between layers and objects
      • View CSS, Android, and iOS value of a selection in the Code panel
      • View and interact with prototypes and presentations
      • Copy the contents of any text layers
      • Save a copy of the file as a .fig file
      • Copy frames, Components, objects or layers within files.
      • Use Components from files they have can view access to. They can only use these Components in files they have can edit access to.
      • Export frames and layers as assets
      • Comment on files or prototypes

      Viewers can't do the following:

      • Move, scale, edit or change any layers within a file
      • Change or publish Components to a Team Library
      • Share files from their Drafts with other team members
      • Access the version history of a file

      Note: You don't need to have a Figma account to view any files that have been shared publicly via link sharing.

      If you're not logged in, you won't be able to interact with any layers, or make comments. You will only be able to pan around the canvas or adjust the zoom level. 

      Editors

      Editors are collaborators that have can edit permissions to access to resource.

      Editors can make changes to a file or prototype, as well as its contents. Like Viewers, they can also comment on files.

      When you invite someone to a team as an Editor, they will have can edit permission to any files and projects in that team.

      Your Figma subscription is based on the number of Editors on your team. Learn more about Team plans in Figma.

      Editors can do any of the following:

      • Move, scale, edit or change any layers within a file. This includes the position, as well as properties.
      • Create interactive prototypes
      • View and interact with prototypes
      • Create, modify and publish changes to Styles or Components in a Team Library.
      • View the version history of a file. Editors can also add new versions, duplicate versions or restore a previous versions of the file.
      • Share personal files from their drafts with other members of their team or Organization
      • Move, rename, delete or restore files and projects in the team.
      • Invite collaborators to a resource at or below their own permission level: can view and can edit.
      • Update other collaborator's permissions, including upgrading Viewers or downgrading Editors.
      • Create invite-only and view-only projects in Professional teams
      • Upgrade a Starter or Education Team to a Professional Team. When they upgrade the team. Figma will also update their team permissions to Admin.

      Editors can't do the following:

      • Invite collaborators to the team as Admins
      • Upgrade themselves, or other team members, to an Admin
      • Transfer ownership of the team
      • Access the Admin Dashboard for their Professional team

      Team Admins

      Within a team, you can give specific collaborators Admin permissions. Admins have can edit access to files and projects within the team, as well as extra administrative rights.

      Admins have access to the team Settings, like your team's libraries. In a Professional team, Admins can also manage the team's billing via the Admin Dashboard.

      An existing Admin can upgrade any Editor to an Admin.

      Team Admins can do any of the following:

      Admins can do everything that Editors can, as well as:

      • Invite other collaborators to the team as Viewers, Editors or Admins
      • Remove any member from the team
      • Choose which shared Libraries are available by default in the team
      • Upload and manage shared fonts for that team (Organizations only)
      • View the Admin Dashboard to: 
        • Update other collaborator's permissions, including upgrading Viewers and Editors, or downgrading Editors.
        • Update the billing details for the team
        • Downgrade the team to a starter team
        • Upgrade the team to a Professional team or an Organization
        • View past invoices for the team
      • Become an Owner, if the current Owner leaves the resource or has their permissions restricted.

      Note: As Admins have can edit permissions, Figma will include Admins in your subscription. It's not currently possible to add someone to a Professional team in a "buyer" or administration-only role.

      Owners

      Anyone who creates a team, project or file is the Owner of that resource. There can be only one Owner for each resource. Resources include files, projects, or teams.

      Team Owners can do any of the following:

      Owners can perform any action that an Admin can. They can also do the following:

      • Invite other collaborators to their team, project or file at any permission level.
      • Transfer ownership of a resource to an existing Viewer, Editor or Admin. Owners will need to transfer ownership before they can leave the team.
      • Take ownership of files and projects when other members leave the team.
      • Use the Delete forever action to permanently delete a file they own. Editors can delete files and projects, but the Owner can still access them in their Deleted Files folder.

      Organization Admins can also delete teams in an Organization. Learn more about Permissions in an Organization.

    • Create a Team

      Teams give you access to a dedicated workspace where you can create files and projects. You can use teams to collaborate with others, or to structure and organize your own work.

      There are three different types of teams available. The best team for you will depend on your context, and what features or functionality you need. 

      • Starter teams (Free)
      • Education teams (Free)
      • Professional teams (Paid)

      For larger companies, our Organization plan (Paid) lets you create unlimited teams within your Organization working space.

      Learn more about which team or plan is best for you in our Teams and plans in Figma article.

      Are you a student or educator in a structured learning environment? You may be eligible for a free Education team. You will need to verify your Education status before upgrading to this team plan.

      Create a new team

      You can create or join multiple teams within your Figma account. Figma will manage the subscriptions for each team separately.

      Create and access teams from the File Browser in your Figma account

      Create a free Starter team

      Collaborate with one other Editor and unlimited Viewers. Learn more about Starter teams.

      1. Open the File Browser.
      2. Click the New Team button in the bottom-left of the File Browser. Or, follow this link: https://www.figma.com/files/create-team
      3. Enter a name for your team and click Create Team.
      4. You can Add your Collaborators. Enter their email address in the field provided.

        Tip! Click Skip for now to invite collaborators after you've created your Team.

      5. Click Continue to move to the next step and choose your plan.
      6. Click Starter to create a Free Starter Plan. We'll take you straight to the Team Page.

      Create a paid Professional team

      Collaborate with unlimited Viewers and as many Editors as you need. Learn more about Professional teams.

      1. Open the File Browser.
      2. Click the New Team button in the bottom-left of the File Browser. Or, follow this link: https://www.figma.com/files/create-team
      3. Enter a name for your team and click Create Team.
      4. Add your Collaborators. Enter their email address in the field provided.
      5. Click Continue to move to the next step and choose your plan.
      6.  Select Upgrade to Professional to sign up for a paid subscription.
      7. Use the [-] and [+] buttons to add or remove Editor Seats from your subscription. You can buy more Editors than you currently have.
      8. Use the drop down to select the Monthly or Annual plan. This is set to Annual by default.
      9. Click Continue to Payment.
      10. Enter your payment details in the fields provided. Click Next to review.
      11. View a summary of your plan details and read over Figma's Terms of Service. Click Accept Terms and Upgrade.
      12. Figma will charge your card and update your account immediately.

      Learn more in our Upgrade to a Professional Team article.

    • View and access your team page

      In an Organization? You will have different options available on your team page. Check out our View and access teams in an Organization article.

      Manage every aspect of your Team from the team page This includes your files and projects, as well as your team members and billing.

      Click on the team's name in the File Browser to access the team.

      Team Page Toolbar

      The Toolbar sits at the top of the team page. Use the toolbar at the top of the page to switch between the Team, Members, and Settings views.

      You can also use the toolbar to access some team settings, regardless of which tab you have open. Click the arrow next to the team name. 

       

      Projects and purpose

      We've divided the Team Page into two sections: your team files and projects, and some information about your team.

      Files and projects

      In the main body of the team page, you can browse the files and projects in that team. Figma will preview recently edited files and projects. 

      1. Click the Project Name to View all Files in the Project Page
      2. View the Description of the Project
      3. Favorite or Unfavorite the Project
      4. See the total Number of Files within the Project
      5. Click on a File Preview to Open the File

      Information

      On the right side of the team page, you can view your team Name and Icon, as well as a short Description of your Team.

      1. View your Team Name
      2. Change your Team Icon
      3. Add or Edit your Team Description
      4. View Members of your Team

      Note: If you have a free Education team, Figma will display a badge here. Any new Editors you invite to your team will need to verify their Education status.

      Members

      The Members tab shows you a list of everyone who has a role in this Team. We'll show their:

      • Profile Picture
      • Name in Figma
      • Team Permissions

      You can manage your Team members from this page. Learn more in the articles below:

      Settings

      The Settings page is where you can find and update any team-level settings.

       
    • Invite a Viewer or Editor to a team

      Before you start

      Who can use this feature

      Users on Starter, Education, or Professional teams

      Any team member can invite a collaborator to a team

      • Admins can invite other Admins, Editors or Viewers
      • Editors can invite other Editors or Viewers
      • Viewers can't invite other members to the team.

      Teams allow you to create and share resources, and collaborate on files and projects.

      To make the most of a truly collaborative design experience, you can invite your co-workers, conspirators, and comrades to your team.

      You control how those collaborators can interact with a team using permissions.

      Figma restrict invitations by your permissions:

      • Only Team Admins or Owners can grant other members Admin permissions in the team.
      • Team Admins or Editors can invite other members to a team as Editors.
      • Viewers can only invite other members to a team as Viewers.

      Want to invite someone to a specific file or project?

      Invite a Viewer

      Any team member can invite a Viewer to the team.

      1. Open the Team Page in the File Browser.
      2. Navigate to the Members tab using the Toolbar.
      3. Click the Invite button in the top-right corner.
      4. Enter the collaborator's email address in the field provided.
      5. Choose Can View from the Permissions drop down.
      6. Click Send Invite. Figma will send an email invitation to the collaborator.

      Invite an Editor

      Only Team Admins or Editors can invite other Editors to the team.

      1. Open the Team Page in the File Browser.
      2. Navigate to the Members tab using the Toolbar.
      3. Click the Invite button in the top-right corner.
      4. Enter the collaborator's email address in the field provided.
      5. Choose Can Edit from the permissions drop down.
      6. Click the Invite button. Figma will send an email invitation to the collaborator.
      7. The team member will need to accept the invitation, before they can view and access the team.

      Billing considerations

      If you're adding new Editors to your plan, your monthly billing will increase. This includes anyone you add with Owner or Admin permissions.

      If you are replacing an Editor and your total number of Editors won't change, you won't incur any extra costs. Learn more about what to expect in our View your billing and invoices article

      Monthly

      Figma will include any new Editors you add in your next monthly subscription. Team Admins can view details of your next invoice on the Admin Dashboard.

      Annual

      If you add more Editors to a team on an annual subscription, Figma will bill you for those Editors on a monthly plan. Figma will charge you for extra Editors on your next monthly billing date.

      We refer to this process of having both annual and monthly subscriptions as "co-terming". You will have the opportunity to pay for those Editor seats annually, when you renew your annual subscription.

      If you want to add Editors to your annual plan instead, you can reach out to the Figma support team on support@figma.com.

      Figma will charge you a pro-rated fee that covers each Editor for the rest of your annual billing period. This is a manual process and you will need to speak to the Figma support team for any extra Editors you want to add.

    • Change your team name, icon or description

      Before you Start

      Who can use this feature

      Users on any  Figma plan

      Team Owners or Admins or Editors can update the team name, icon, and description

      Your Team Page is where you can manage everything to do with your Team. You can set your Team Name and Icon, as well as add a short Description of your Team.

      Change your Team Name

      There are a couple of ways to Rename the Team.

      From the Toolbar

      1. Click the arrow next to the Team Name in the Toolbar.
      2. Select Rename from the options.
      3. Enter the new name in the field. Press the [Enter] key - or click outside of the field - to save your changes.

      From the File Browser

      1. Right-click on the Team name in the File Browser.
      2. Select Rename from the options.
      3. Enter the new name in the field. Press the [Enter] key - or click outside of the field - to save your changes.

      Update your Team Icon

      There are a couple of ways to change the Team Icon.

      From the Toolbar

      1. Click the arrow next to the Team Name in the Toolbar.
      2. Select Change Icon from the options.
      3. Select an Image from your computer and click Open to apply.

      From the Icon

      1. Hover over the existing icon until the pencil icon appears. Click the pencil icon to open a File window.
      2. Select an Image from your computer and click Open to apply.

      From the File Browser

      1. Right-click on the Team name in the File Browser.
      2. Select Change Icon from the options.
      3. Select an Image from your computer and click Open to apply.

      Add or Edit a Team Description

      The Team Description is a great way to clarify the context for your Team. Especially if it's part of a larger company or Organization.

      • You can link team members to other resources by entering a URL in the description.
      • You can mention an Organization or individual members by adding their @handle. We will turn these into clickable links that take you to their corresponding profile.

      Update Team Description

      1. Open the Team Page
      2. Click the Add a Description prompt under the Team name. Or click on the existing Description to edit.
      3. Enter your message in the field provided
      4. Click outside of the field to apply
    • Upgrade or downgrade permissions in a team

      Before you Start

      Who can use this feature

      You can update team permissions on any team plan.

      Both team Owners and Admins can update team permissions.

      Teams allow you to create and share resources, and collaborate on files and projects.

      When you invite someone to the team, you can choose what permissions they will have have. Their permissions will define how they can interact with files and projects in that team.

      You can update a member's permissions at any time. This means you can:

      • Upgrade a Viewer to an Editor to give them edit access to team files.
      • Downgrade an Editor to a Viewer to restrict their access. 

      Note: When you upgrade someone to an Editor, Figma will include them in your Editor count. Figma uses your Editor count to calculate your team invoice. Downgrading a member will remove them from both your Editor count and your billing.

      Update team permissions

      View anyone you have invited to the entire team in the Members tab.

      1. Click on the team name in the File Browser.
      2. Select the Members tab.
      3. Click the arrow next to the member's permissions to update their permissions.
        • Select Can View to make them a Viewer.
        • Select Can Edit to make them an Editor.
        • Select Admin to make them an Admin. This will give them Edit access to all files and projects, as well as access to the Admin Dashboard.

      Caution: If you've invited a member to a specific file or project, but not the team itself, those collaborators won't show up in the Members tab.

      To add or remove these collaborators, you will need to update their permissions on the specific file or project they were added to.

    • Change the Owner of a Team

      Before you Start

      Who can use this feature

      Users on any  Figma plan

      Only the current Team Owner can transfer ownership

      When you create a Team we will make you the Team Owner.

      We recommend you transfer ownership of a Team if you are:

      • Handing a Team over to a different Collaborator
      • Leaving a Team or Organization
      • Wanting to remove Teams, Files or Projects from your account

      Only the current Team Owner can transfer ownership of a Team. You can transfer this to anyone else on the Team.

      Update your Billing Details before Transfer

      We won't update the Team's billing details as part of this process. If you are currently paying for the Team, you need to update your billing details separately. You will need to do this before transferring ownership.

      Transfer Ownership of a Team

      1. Open the Team page in the File Browser
      2. Navigate to the Members tab
      3. Click the arrow next to Team Member's permissions and select Owner from the options:
      4. We will ask you to confirm the transfer. This action cannot be undone. Click Transfer Ownership to confirm.
      5. We will:
        • Update the selected member to Owner
        • Give you Admin access to the Team
      6. You are then free to leave the Team.
    • Remove a Member from a Team

      Before you Start

      Who can use this feature

      Users on Any Figma plan

      Team Owners, Admins or Editors can remove Team Members

      If someone leaves your company - or doesn't need access to your Projects any more - you can remove them from your Team. 

      When you remove a collaborator, we will immediately:

      • Revoke their access to any Team Files and Projects.
      • Remove them from the Team Billing (if they were an Editor or Admin).
      • Transfer any Team Projects or Files they created/owned to the current Team Owner.

      If they are the Team Owner, you will need to transfer ownership of the Team to another collaborator first.

      Remove a Team Member

      You can remove a Team member from the Team Members section of the Team Page.

      1. In the File Browser, open the Team Page.
      2. In the Team Members section, find the Member you'd like to remove.
      3. Click the arrow next to their current permissions and select Remove from the options: 
      4. We will immediately remove them from the Team.

      Note: It's possible to also invite collaborator's to individual Team Files and Projects . If you have, you will need to remove the collaborator from those Files and Projects too. 

    • Claim ownership of a project

      Before you start

      Who can use this feature

      Users on the Figma Organization Plan

      Only a Team Admin or the Team Owner can claim ownership of a project.

      If there is no longer an owner of a project, the Team Owner or a Team Admin can join the project as the owner.

      This applies to:

      • Projects shared with the entire Team without an Owner
      • Private projects without an Owner
      • View-only projects without an Owner

      Claim ownership of a Project

      Note: If the Team also has no Owner, an Organization Admin can claim ownership of the Team. This allows them to manage aspects of the Team, including the ownership of abandoned Projects.  

      1. Click on the team name in the file browser.
      2. Select the project from the grid or list.
      3. Click the Join as Owner button.

      Once you have joined the project, you can:

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