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    Manage teams in an organization

    Before you start

    Who can use this feature

    Supported on Figma Organization plan

    Only team admins can manage teams in an organization.

    One of the big benefits of Figma Organizations is that you can create as many teams as you need. Every team in Figma will have its own dedicated workspace, where team members can access team projects and files.

    Teams in an organization also have admins, these are team members with extra administration rights. They can manage members and shared resources like default libraries and custom fonts. Learn more about teams in an organization →

    Organizations admins and team admins are separate privileges and aren't interchangeable. Organizations admins don't have admin access to teams, but they can perform some administrative tasks around teams.

    In this article we'll cover managing teams in an organization as a team admin and an organization admin.

    I'm a team admin

    Team admins have can edit to the teams they manage. They can manage other member's permissions, shared resources like fonts and libraries, and delete the team itself.

    Manage team members

    View and manage members of your team in the Members tab of your team workspace.

    Members tab for a team in an organization which shows a table of members the disclosure menu is open for one member showing the available options

    1. View a member's profile picture, name and email address.
    2. Click Invite to add a member to your team. Members and guests can invite other members or guests at or below their permission level. For example: viewers can only invite viewers, editors can invite viewers or editors.
    3. View a team member's current team-level permissions. Click the <ICON> to make changes to their access:
      • Update their permissions to can view or can edit. Learn more about permissions in teams →
      • Select admin to make them an admin of the team, this will also give them can edit access to the team.
      • Select remove to revoke their access to the team. If the Org access of the team is open or closed, members can request to join the team again. To add a guest back to the team, you need to invite them again.

    Note: The members tab for a team in an organization only includes collaborators who have a role on the team itself. This doesn't include anyone who has a role on an individual file or project within that team.

    Manage resources

    In an organization, you can share both libraries and fonts within a team. Learn how to upload and manage fonts for a team in our Manage fonts in an organization article.

    To enable a library for a team in an organization:

    1. Click on the team name in the sidebar.

    2. Select the Setting tab at the top of the page.

    3. Click Enable libraries to open the libraries modal and view a list of available libraries.

      Use the toggles to enable or disable that library in the current file:

      Library on:

      Library off:

    4. Click to close the library modal.

    Delete a team

    Caution: When you delete a team in an organization, Figma will delete the team, as well as all files and projects in that team. This applies for all collaborators, not only you.

    The owner of a team, or a team admin can restore the deleted team. They will have 28 days to restore the team before Figma will permanently delete any files and projects.

    We recommend moving files and projects to another team first. Alternatively, you can transfer ownership of the team to another admin or editor ↑.

    1. Open the team in the file browser.
    2. Click the next to the team name in the toolbar. Select Delete team from the options.
    3. Enter the name of the team in the field provided and click Confirm delete.
    4. Figma will delete the team and any files or projects.

    Note: If there are no longer any team admins, an organization admin can join the team as an owner ↓. This allows them to promote another member to admin, or move files and project to another team.

    I'm an organization admin

    Organization admins won't have admin access to every team in the organization. Organization admins can only perform administrative actions for teams if they're an admin of that team.

    There are some things that organization admins can do:

    • View a list of open and closed teams in the organization.
    • Claim ownership of teams in the organization that don't currently have an owner.

    View teams in the organization

    Like all members of the organization, admins can view a list of open and closed teams from the organization page. They can also view a list of teams in the organization's Admin settings.

    This allows them to perform bulk actions or reassign ownership of teams without owners.

    1. From the file browser, click Admin settings in the left sidebar.
    2. Select Teams at the top of the screen.

    Note: In an organization, there are three levels of Org access: open, closed, and secret teams. Organization admins can only view open and closed teams, they won't be able to see secret teams, unless they're a member of that team. The can view activity logs relating to secret teams.

    From the Teams page, organization admins can:An annotated list of open and closed teams in the organization from the Teams tab of the Organization's Admin Settings

    1. View a list of all open and closed teams in the organization. For each team they can see the:

      • Team name and icon
      • Current owner
      • Total projects
      • Total members
      • Current Org access (Open, Closed, or Secret)

    2. Filter teams based on different criteria:

    3. Check the box next to the team to select it. Select multiple teams to apply actions in bulk. You can perform any of the following actions in bulk:

      • Join all open teams
      • Request to join closed teams
      • Leave teams of which they're a member
      • Delete teams they're an admin on

    4. Click the heading to change the sort to ↑ ascending or ↓ descending order.

    5. Use the Search field to find a specific team.

    6. Click Create new team to create a new team in the organization.

    7. Click to see any available team-level actions.

      If you're a member of the team:

      • Leave team (if in team)
      • View projects
      • View team members
      • Rename team
      • Delete team

      If you're not a member of the team:

      • Join open teams
      • Request to join closed teams
      • Join team as owner for teams without owners

    Claim ownership of a team

    If there are no longer any members in a team, an organization admin can join the team as an owner. This applies to:

    • Teams with no owners or admins
    • Teams with no members
    • Secret teams with no owners, admins or members

    Join as a team owner from the Teams tab in the organization's Admin settings.

    1. From the file browser, click Admin settings in the sidebar.
    2. Select Teams at the top of the screen.
    3. Check the Teams and projects without owners box.
    4. Click Join as owner to join the team and claim ownership.
    5. From here organization admins can:

    Related Videos

    • Get started with Figma Organization

      Figma Organizations go beyond the team setup you may be used to in a Professional team. Instead of a single workspace for a team, you have a dedicated "Organization space".

      Everything in the Organization space is owned by the organization. This includes files from individual's Drafts and every team within the organization.

      We recommend reading through our Welcome to your Figma Organization guide to get started.

      Members and guests

      There are two levels of permissions in a Figma Organization, team permissions and organization permissions.

      Team permissions work the same way as they do in a Starter, Education, or Professional team.You'll likely be a member of multiple teams in the organization, you can have different permissions on each team.

      Everyone who interacts with an organization will also have an account type and a role.

      A person's account type defines how much of the organization they can access. A person's role defines If they can get edit access to teams, projects, or files. It also determines if they're included in the organization's billing

      Teams

      You can create as many teams as you need within an organization. Choose to map teams to your company's hierarchy, or create cross-functional teams for company-wide projects.

      Control how other members of the organization can find and access teams with Organization Access. There are three levels of organization access: open, closed, and secret.

      Teams in organizations also have access to extra features, like Design System Analytics, which allows you to track component usage across teams in your organization.

      Learn more about teams in an Organization →

      Resources

      Share libraries across the organization, and measure the adoption of your design system.

      Upload brand-specific fonts and share them with members across your organization. Learn how to upload fonts to an organization →

      Share files easily and with peace of mind with organization-specific link sharing settings. Learn how to share links to files in an organization →

      Control how people in your organization use and share plugins with private plugins and a plugin allow list. Learn how to manage public and private plugins →

      Learn how to share resources in an organization →

      Organization Administration

      Organization Admins can manage every aspect of the Organization in the organization's Admin Settings. They can adjust members, view teams, monitor activity, manage billing, and configure security settings.

      Figma Organization also gives you greater control over shared resources, like plugins, fonts, and organization-wide libraries.

      📖 Guide to Organization Admin →

      Organization Admins can manage members and guest within the organization.

      Learn how to manage members and guests →

      Organization Admins do not have admin access to every team in the Organization. You can only perform admin actions on teams if you are a Team Admin.

      Organization Admins can view a list of open and closed teams in the Organization. From here they can claim ownership of empty teams, and perform limited bulk actions.

      Learn how to interact with teams as an admin →

      Billing in an Organization

      As members can join many teams, Figma bills organizations as a whole. Anyone with can edit access to a team, project, or file outside their drafts is included in the organization's billing.

      Access and security

      Figma Organization gives you greater control over what's shared within your business.

      SAML SSO

      Organizations that need enhanced security requirements can configure SAML SSO.

      Security Assertion Markup Language (SAML) is a security standard for logging into applications.

      Single Sign On (SSO) allows users to log into many applications or websites via one set of login details.

      Set up SAML SSO with one of our dedicated providers:

      If your provider isn't listed above, you can set up a custom SAML SSO configuration:

    • Organization domains and domain capture

      Domains are the way we identify entities on the internet. We can view domains in a website's URL www.figma.com or email address support@figma.com.

      Organization admins will define what domains are associated with their business as part of the set up process. Organizations can have more than one domain, including subdomains.

      Domains let Figma know who to treat as a member of the organization, and who to treat as a guest.

      ACME Corp has three domains registered to their Figma Organization: acme.org, acmecorp.org, and dev.acme.org.

      • Anyone with an acme.org, acmecorp.org, or dev.acme.org email address is a member.
      • Anyone with an email address that doesn't match those domains is a guest. For example: name@gmail.com or name@notyourdomain.com

      View or update domains

      Organization admins let Figma know which domains they have, as part of the upgrade process. You can submit requests to add and remove domains, as needed.

      Organization admins can view domains in the organization's admin Settings:

      1. Open Figma in the file browser.
      2. Click Admin Settings in the sidebar.
      3. Select the Settings tab.
      4. View the current domains in the Domains section.
      5. Click Contact support to request a change to your settings.

      Domain capture

      Domain capture defines how members and guests can join the organization. It also impacts other aspects of the organization, including draft ownership.

      How do I tell if domain capture is on? The way you signed up for a Figma Organization will usually determine if domain capture is active:

      • Upgraded via a Figma Account Executive: domain capture is on by default.
      • Upgraded in the Figma product: domain capture is off. Reach out to the Figma support team to turn this on for your organization.

      Add members

      Domain capture on

      Figma adds all accounts registered under a company email to the organization. This includes both new and existing Figma accounts.

      There are many ways to add both members and guests to an organization with domain capture:

      ACME Corp has two domains registered to their Figma Organization: acme.org and dev.acme.org.

      They have already migrated their chosen teams to their Figma Organization account. They want ensure everyone at ACME is a part of the same Figma Organization, so they turn on domain capture.

      Figma will now add anyone with a verified company email to the existing organization. This includes anyone that:

      • Uses an email address with an acme.org or dev.acme.org domain
      • Already has a Figma account registered under their company email
      • Creates a new Figma account using their company email

      Domain capture off

      When domain capture is off, you can choose exactly who you would to invite to the organization. This allows companies to:

      • Choose exactly who they want in the organization
      • Have Professional teams that live outside of the organization
      • Create more than one organization

      Anyone with a company domain is a member, and anyone with an external domain is a guest.

      FASH Corp is a multi-national with teams in locations all around the world. They want each location to be its own organization, so they can pay for them separately.

      The New York branch of FASH creates an organization. They select their North American teams to migrate and register both fash.un and na.fash.un as domains.

      The Tokyo branch of FASH also creates an organization. They select their APAC teams to migrate register both fash.un and ap.fash.un as domains.

      The Paris branch of FASH also creates an organization. They select their European teams to migrate register both fash.un and eu.fash.un as domains.

      • Invite anyone with a fash.un email to any FASH organization. This allows people to be members of all three organizations.
      • Invite anyone with a na.fash.un email to the New York organization
      • Invite anyone with a ap.fash.un email to the Tokyo organization
      • Invite anyone with a eu.fash.un email to the Paris organization
      • Members can create new accounts that aren't linked to the existing organizations. This allows them to create a separate Professional team or organization.

      Draft ownership

      Organizations usually have extra requirements or restrictions around privacy and security. One important factor protecting intellectual property and defining who owns what content.

      In an organization, every member will have an Organization space and a Personal space. Everything in the Organization space is the intellectual property of the organization.

      • Organization space: teams, files, and resources that are part of the organization.
      • Personal space: teams that aren't part of that organization. This could be teams excluded from the upgrade, as well as external teams.

      Domain capture on

      Figma will migrate any accounts with company emails into the new Figma Organization.

      Figma moves any Files in their Drafts to the Drafts in their Organization space. These will become the property of the organization.

      Domain capture off

      When you're added to the organization will determine where Figma moves your drafts.

      • At initial migration: Figma will move a members' Drafts into the Organization space, making them the property of the organization. They will remain there if they leave the organization, or they are removed.
      • After initial migration: a member's drafts will stay in their Personal space. The organization does not have ownership of these files. The member will keep these files if they leave the organization, or are removed.

      Remove members

      Everything in the organization space is the intellectual property of the organization.

      Regardless of the organization's domain capture settings, Figma will do the following when you remove a member from your organization:

      • Remove their access to the organization space
      • Prevent them from accessing teams, files or libraries in the organization.
      • Transfer ownership of any teams to the member with the highest permissions on that team. If they also own individual files and projects, Figma will transfer ownership to an existing Editor.
      • Move any Drafts from the organization space to the organization's Shared Projects.

      Files in the Shared Projects folder are locked for all other collaborators. Organization admins will need to claim ownership of the project to unlock files and assign a new owner.

      Domain capture on

      Members or guests will no longer have access to the Figma account under their company email. This means they will also lose access to:

      • Drafts in their personal space
      • Any teams, files, and projects that were in their personal space

      Domain capture off

      Figma will detach the user's email address from the organization. This allows them to access everything that was in their personal space.

      • Keep the existing Figma account they registered under their company email
      • Access any teams, files, and projects that were in their personal space
      • Access the Drafts in their personal space
    • Guide to organization administration

      Before you start

      Who can use this feature

      Supported on the Figma Organization plan

      Only organization admins can access and adjust an organization's Admin settings

      Are you an admin of a team? Check out our Guide to team management →.

      Figma Organization gives you greater control over shared resources, including plugins, fonts, and organization-wide libraries.

      In this article we'll give you an overview of the admin settings in an organization. We'll explore how to adjust members, view teams, monitor activity, manage billing, and other organization settings.

      Organization admins can access the organization's Admin settings from the left sidebar in the file browser.

      Read on to find out more about each page and some links to further documentation, or watch the video below for a quick overview of each page.

      Tip! Make sure you are in the organization space. Use the organization selector to switch between your organization spaces and any external teams.

      Dashboard

      The Dashboard lets organization admins see an overview of the organization, including:

      • Organization name and logo
      • Total number of teams in the organization
      • Total number of members (including admins and guests) in the organization
      • Billing summary including any upcoming invoices and true-ups. The alert lets you know when your invoice is due.
      • Summary of any new members in your organization

      The Dashboard tab of the Organization Admin Settings

      Want to change the image for the organization? Hover over the current image until the appears. Click to select another image from your computer.

      Teams

      Create as many teams as you need in an organization. Define how members can find and join teams by setting their Org access; choose from open, closed, or secret teams.

      Organization admins don't have access to every team in the organization by default. You will need to be an admin of that specific team to manage that team. Learn more about managing teams in an organization →

      From the Teams page an organization admins can:

      • View a list of open and closed teams in the organization. Admins can only see secret teams they are a member of.
      • Claim ownership of any teams in the organization that no longer have an owner. This allows admins to assign new owners or redistribute files and projects.

      Members

      Organization admins can manage members and guests in the organization from the Members tab.

      • Search for members
      • Filter members by role and account type
      • Change a member's role or permissions in the organization
      • Grant members admin access
      • View and manage new editors for true-ups
      • View recent activity for members and guests
      • See what resources guests have access to
      • Remove members from the organization
      • Export a CSV of all member and guest data

      Learn more about managing members and guests →

      Activity

      Activity logs give organization admins a record of how members and guests are using and editing files and resources in the organization.

      Organization admins can use activity to:

      • See who is accessing, copying and sharing files in the organization.
      • Decide who should have edit access and be included in the organization's billing.
      • Track members creating, joining, leaving, and deleting teams.
      • Track changes made to team, file, and project permissions.
      • Monitor changes made to the organization by other admins.
      • Identify and prevent misuse of organization resources.

      Admins can export a record of all activity by date, member, event type, and team. Learn more about tracked events and activity logs →

      Billing

      Figma bills organizations on an annual subscription. Every quarter, Figma runs a true-up to allow organizations to purchase extra editor seats.

      From the Billing tab an organization admin can:

      • View past and upcoming invoices.
      • Adjust the billing contact for the organization.
      • View new editors to the organization and manage quarterly true-ups.

      Learn more about billing and true-ups →

      Resources

      Figma Organizations allow you to easily share resources within your organization. Organization admins can view and manage these resources from the Resources page.

      Use the tabs to switch between Libraries, Fonts, and Plugins.

      Libraries

      Libraries are Figma files that contain the styles and components for a brand, project, or company. In an organization, you can choose to share libraries in a specific team or across the entire organization.

      Organization admins can choose which libraries to make available to members of the organization. Guests will only have access to libraries you explicitly invite them to. Manage default organization libraries →

      Fonts

      Figma gives you access to an extensive catalog of Google Web Fonts. You can also use the desktop app or the Figma Font Helper to access local fonts alongside Figma's default fonts.

      Figma organizations can upload and share custom fonts in specific teams or across the organization. This removes the need to share, install, or update fonts for individual users, and allows Chromebook and Linux users to access custom fonts.

      You can only upload fonts in .TTF and .OTF format, it's not possible to upload web fonts. Learn more about sharing fonts in an organization →

      Plugins

      Plugins are third-party scripts or applications that extend the functionality of an application. Figma plugins run in the editor and let you to perform tasks within files.

      In a Figma Organization, you have access to extra features that control how members use and share plugins.

      • Create private plugins for internal use.
      • Turn on the plugin approve list to control which public plugins members can use within the organization space. Add and remove plugins from the approve list.
      • Install or uninstall plugins for everyone in the organization.

      Learn more about managing plugins in an organization →

      View any private plugins in the plugins tab of the Organization page

      Settings

      Control privacy and security of your organization, including domains, authentication, and resource restrictions.

      Organization profile

      Only organization admins can make changes to the organization's profile in the Figma Community. Learn more about the Figma Community →

      Domains

      View which domains are connected to your organization, this determines who can join your organization as a member. Learn more about domains and domain capture →

      Click the Contact Support option to ask the Figma Support team to add a new domain to your organization.

      Login and provisioning

      Other

      Turn off external link sharing in the Organization. This removes the Anyone with the link option in any organization files.

      Plugin approve list

      Turn on the plugin approve list to choose which plugins members can use. Learn more about managing plugins in an Organization →

      Template picker

      Turn the New file template picker off or on for members of the organization. If enabled, Figma will show the template picker every time a member creates a new file. Learn more about the template picker →

      SCIM member metadata

      If you have SCIM set up, you can track extra member data from your identity provider. You can map these attributes when you configure SCIM with your provider.

      You can choose which of these attributes you want to access in Figma. That attribute will be shown in the Members tab alongside Figma's default data.

      1. Open Admin settings > Settings
      2. In the Other section, click Member metadata.
      3. Choose from Cost center, organization, division, or department.
      4. Figma will show this data in the Members tab. You'll be able to sort your member list based on this column.

      User data

      • Click to submit a request to Delete user data in the organization.
      • Click to submit a request to Delete the entire organization.

      The Settings tab of the organization's Admin settings with settings for Figma Community, domains, login, resources and more

    • Manage plugins in an organization

      Before you start

      Who can use this feature

      Supported on the Figma Organization plan

      Only organization admins can approve, install, and uninstall plugins for the organization.

      Plugins are third-party scripts or applications that extend the functionality of an application. Figma plugins only run in the Editor and let you to perform tasks within files.

      In a Figma Organization, you have access to extra features that control how members use and share plugins.

      • Share both private and public plugins within your organization.
      • Approve plugins that members can use within the organization space.
      • Install or uninstall plugins for everyone in the organization.

      Private and public plugins

      Organizations will often have their own systems and tools they have developed. They can include private information or data that members can't share outside the organization.

      Figma supports private plugins in an organization. This allows other members of the organization to use these plugins, without having to share them with the rest of the Figma Community.

      • Any member of an organization can make and share a private plugin.
      • Only Team admins can share publish plugins to a team's public profile.
      • Only organization admins can share publish plugins to a organization's public profile.

      Note: An organization admin can change a plugin's access, at any time. This allows you to update a public plugin so that it's only shared with the organization, or share a popular private plugin with the wider Figma Community.

      To update plugin access you can publish an update to the plugin. Update the Publish to setting to change who can access the plugin. If you're changing a plugin from private to public, it will need to go through our review process.

      Learn how to publish plugins →

      View private plugins

      To find and install plugins that are private to your organization:

      1. Open Figma in the File browser.
      2. Select organization name in the sidebar.
      3. Select the Plugins header at the top of the page.
      4. Browse through any plugins that are private to your organization.
      5. Click the ↓ Install button to add the plugin to your account.

      Plugins tab of the organization workspace that shows private plugins

      Approve plugins

      Enable the approve list to control which plugins members can use within the organization space.

      When enabled, organization members can only install and run public plugins that are on the approve list. This includes any plugins members installed before turning on the approve list.

      They can still view public plugins that aren't on this list, but not run them. Organization members can also use any plugins that have been shared privately within the organization.

      Enable approved plugins list

      1. Open Figma in the file browser.
      2. Select Admin Settings in the sidebar and click the Settings tab.
      3. In the Other section, toggle on Approved plugins.

      Settings tab in the organization admin settings, the cursor hovering over the approved plugins setting

      Note: Figma reviews every plugin that members publish to the Figma Community for overall quality.

      Due to the nature of the plugin development process, Figma isn't able to perform extensive reviews of a plugin's privacy and security.

      Figma does not review plugins that are shared privately within the organization. Learn more about our Plugin Review Guidelines.

      Add approved plugins

      Adding a plugin to the approve list allows organization members to install and run these plugins in the organization space.

      Note: There isn't currently a way for members to request an approved plugin in Figma. Members will need to contact an organization admin directly to add a plugin to the approve list.

      1. Go to the plugin listing that you want to approve.
      2. Click Copy link in the Share section to add the plugin URL to your clipboard.
      3. Select Admin settings in the sidebar.
      4. Select Resources at the top of the page, then select Approved plugins.
      5. Click to add a plugin to the approve list.
      6. Paste the plugin link in the field provided and click Add to confirm. Figma will add the plugin to the list of approved plugins.

      Remove approved plugins

      Removing plugins from the approve list will prevent members from using the plugin in an organization files. That applies to any files within the organization space.

      Members can still use public plugins in their personal space.

      1. Select Admin settings in the sidebar.
      2. Select Resources at the top of the page, then select Approved plugins.
      3. Click next to the plugin and select Remove plugin.
      4. Figma will remove the plugin from the approve list.

      Spotted a suspicious or inappropriate plugin? Report the plugin to the Figma team.

      1. Open the plugin page and scroll to the bottom.
      2. Click the Flag as inappropriate link at the bottom of the page.
      3. Use the field provided to add any relevant details then click Send message.

      Install plugins for the entire organization

      If you are an organization admin, you can install plugins for the entire organization. When you install a plugin for everyone in the organization, Figma will:

      • Install the plugin for every member of the organization. It's not possible to install plugins for a specific team or group of members.
      • Make the plugin available in the editor.
      • If you have the approve list enabled, Figma will also add the plugin to the approve list.

      Install for everyone

      1. Find the plugin you'd like to install.
      2. Click Install and select Install for everyone at organization.
      3. Figma will add the plugin to the Installed by organization name section of the plugins page.

      Click the arrow and choose to install for you or for everyone in your organization

      Uninstall for everyone

      If you are an organization admin, you can also uninstall plugins for members. This will remove plugins for every member of the organization.

      Uninstall plugins from any of the following places:

      • Plugin page
      • Plugin card or item in search results
      • Organization plugins page
      1. Hover over the Installed button.
      2. Click Uninstall and select Installed for everyone at organization name.
      3. Click Uninstall to confirm.

      Click the arrow and choose to uninstall for you or for everyone in your organization

    • Manage organization members and guests

      Before you start

      Who can use this feature

      Supported on Figma Organization plan.

      Only organization admins can manage members and guests in an organization.

      Organization admins can manage members and guests in the organization's Admin settings.

      1. Open Figma in the organization workspace.
      2. Select Admin settings in the sidebar.
      3. Select Members at the top of the screen.

      Watch this video tour of the members tab or Explore members tab ↓ below:

      Explore members tab

      The Members tab is where you keep track of everyone in your organization. You can view guest activity and and manage access, review and confirm editors for the quarterly true-up, and manage users in bulk.

      Organization_members_tab_annotated.png

      • A

        Sort and filter results

        Refine the members tab for the task at hand.

        • Use the search field to find a specific member or guest.
        • Check the New since last invoice box to filter results to any new editors since the organization's last true-up. See the date they were upgraded under each editor role.
        • Filter results to a specific Account type. For example: select guest to view every guest in the organization, review their activity and access, then adjust or remove if necessary.
        • Filter results by Figma design role or FigJam role to identify anyone with an editor role in the organization. Sort on the Last edit column to see who still needs edit access.
        • If you have configured SCIM, you can sort members based on your SCIM member data, like department or cost center. Learn more about SCIM member data →
        • Click Request full CSV to get a copy of all member and guest information. This includes more member data including job title, date added, and any teams.
      • B

        View members

        Anyone with a email address that matches an organization's domain is a member. Anyone with an external email address is a guest.

        • View the name, avatar, and email address for everyone in the organization. Click on the member's email address to copy it to your clipboard.

        • Identify guests and other organization admins by the respective badges. It's not possible to make guests actual members of the organization, unless you give them a company email. Admins can grant and revoke admin access to other members.

        • See how recently the member or guests interacted with the organization:

          Last edit: The last date and time the user took an edit action on a Figma file in the Organization space. This includes files in a user's drafts.

          Last active: The last time they performed an action in Figma. For example: moving or renaming a file, publishing a library, etc. This is not their last login date.

        Note: Members that are Pending have been provisioned to Figma via SAML SSO, but haven't logged in to Figma via SAML SSO yet. They will need to log in via SAML SSO to show up here as members.

      • C

        Manage Figma design and FigJam roles

        FigJam is free for all of 2021! As FigJam is currently in beta, you won't incur any charges for FigJam editor seats. Learn more about FigJam billing →

        Organization admins can view and manage the Figma design role and FigJam role for each member or guest.

        Their role determines the highest level of access they can gain on that product, and if they're included in the organization's subscription.

        People can have editor roles on both Figma design and FigJam, or an editor role on just one product. Roles in an organization →

        • Figma will show a NEW badge for any recently upgraded members or guests.
        • View the date they were upgraded to an editor role on each product.
        • Hover over the date to see how they were upgraded. Learn more about role upgrades →
      • D

        Apply bulk actions

        Use the checkboxes next to each member to select members and apply actions in bulk. You can perform any of the following actions in bulk:

        • Change role to upgrade or downgrade members or guest in bulks
        • Copy emails to your clipboard
        • Grant admin access to selected members and guests
        • Remove users from the organization

      View activity and access

      Organization admins can view member activity and guest access to determine who needs to have access to the organization.

      View access

      Click next to the member and select See edit access to open the access modal.

      At the top of the modal view a summary for that member, this includes their profile picture, name, and email address, as well as their current access within the organization.

      There are two tabs in this modal:

      Recent activity and guest access in Figma which shows the activity for a specific guest and a list of teams, files, and projects they can access

      • A

        Recent activity

        View a snapshot of a member's activity to determine whether they need edit access to the organization.

        • View the last five events in the member's history. Figma will show the date, description of the activity or event, the team thee activity is related to, and the IP address of the user.
        • View the date and reason of their upgrade of any new or recently upgraded editors.
        • Click the See more activity button to open the Activity log with this member selected. Learn more about viewing member activity →
      • B

        Guest access

        If you're viewing recent activity for a guest, you can switch to the Guest access tab. This lets you see exactly which files and projects they currently have access to.

        • View a list of the teams, projects, and files they can access in the organization
        • See their current permissions across every resource

      Adjust access

      Once you've determined whether they need access, or what level of access they need, you can update their access.

      Update roles

      FigJam is free for all of 2021! As FigJam is currently in beta, you won't incur any charges for FigJam editor seats. Learn more about FigJam billing →

      Figma has two products: Figma design and FigJam. These products appear as different file types in Figma.

      A person's role determines the highest level of access they can gain on that product, and if they're included in the organization's subscription. People can have editor roles on both Figma design and FigJam, or an editor role on just one product. Roles in an organization →

      The organization's subscription depends on how many editors seats the organization has for each product. FigJam and Figma design have separate pricing, but you'll be billed for both on the same invoice.

      Organization admins can view and manage the Figma design role and FigJam role for each member or guest.

      People can have editor roles on both Figma design and FigJam, or an editor role on just one product. The organization's subscription depends on how many editors seats you have for each product.

      Update the Figma design role and FigJam role for each member or guest:

      1. Use the search field to find the member or guest.
      2. Click their Figma design role and choose the options:
        • Select Editor to upgrade them to an editor role and include them as a Figma design seat in the organization's next true-up. This allows them to gain edit access to Figma design files.
        • Select Viewer - restricted to remove them from the organization's billing. This also prevents them from gaining edit access to any Figma design files in the organization. Only an organization admin can upgrade their access.
      3. Click their FigJam role .
        • Select Editor to upgrade them to an editor role and include them as a FigJam seat in the organization's next true-up. This allows them to gain edit access to FigJam files.
        • Select Viewer - restricted to remove them from the organization's billing. This also prevents them from gaining edit access to any FigJam files in the organization. Only an organization admin can upgrade their access.

      Note: Updating someone's role won't update their existing permissions on any files, projects, or teams. You can still control a member's access to each team individually.

      If they have can edit permissions on teams, they may be able to perform some actions. Learn more about roles in an organization →

      Remove from the organization

      Remove members or guests to immediately revoke their access from the organization. This prevents them from accessing any teams, files, projects, or libraries in the organization.

      There are a few things we recommend doing before you remove a member, including assigning ownership of any teams, projects, or files. Learn how to remove members and guests →

      Grant admin access

      Organization admins are members with extra administrative rights within the organization. They can view and adjust member and guest roles, view and manage the organization's billing, and adjust organization-wide settings.

      You can only make a member an admin, it's not possible to give a guest of the organization admin access. Members have an email address that matches an organization domain.

      Grant a member admin access to upgrade them to an organization admin.

      1. Click the next to the member.
      2. Select Grant admin access from the options

      Learn what admins can and can't do →

    • Manage organization role upgrades

      Everyone who interacts with an organization has an account type and a role. In this article, we are focusing on making changes to a member or guest's role.

      Note: You can have any combination of account type and role in an organization, like an admin with a viewer-restricted role, or a guest with an editor role. Learn more about roles and account types →

      Upgrade member or guest roles

      Organization admins can make changes to a person's role at any time in the organization's admin settings.

      • Viewers can perform some actions within the organization. They can upgrade themselves to a paid editor role by performing an upgrade action.
      • Viewer-restricted members and guest can only be upgraded to a paid editor role by an organization admin. Figma will prompt a viewer-restricted member or guest to request an upgrade → if they attempt an upgrade action.

      There are a few ways a member or guest's role can be assigned or upgraded:

      • A

        Existing permissions

        When you upgrade existing teams to the Figma Organization plan, Figma will assign roles based on existing permissions.

        • Members or guests with can edit permissions on a team (or file) will get an editor role in the organization.
        • Members or guests with can view permissions on a team (or file) will get a viewer role in the organization.
      • B

        When invited or added to the organization

        When you add people to your organization via domain capture or manual invitation, Figma will give them a provisional viewer role. Organization admins can update a member's role after you add them to the organization.

      • C

        Provision users with SAML and SCIM

        If you use SAML SSO with Figma, you can provision member roles and cost centers using SCIM.

      • D

        Share files from drafts

        Viewers can upgrade to paid editor roles by sharing a file from their drafts with a member or guest of the organization. The file has to be in the organization space and not an external team.

        This upgrade action applies to inviting a collaborator via the file's share modal, or sharing an edit link to a file.

      • E

        Perform an edit action

        Figma will upgrade a viewer to a paid editor role if they open an organization file and click Edit file to gain edit access.

        This will only apply if the link sharing settings for that file is set to can edit.

      • F

        Join teams as an editor

        Viewers can request to join closed teams in the organization. As part of that process, they can request either can view or can edit access.

        If a team admin accepts their request to join with edit permissions, Figma will upgrade them to a paid editor role in the organization.

      • G

        Join a team without editors

        If a viewer joins an existing team in the organization, which doesn't have any editors or admins in it, they can get edit access by claiming ownership of that team.

      Note: It's possible for a member to have edit permissions on a team, but still have a viewer role in the organization. Figma will only include them in the organization's billing once they take an edit action on a file. This includes the Edit file action mentioned above.

      Upgrade requests

      Figma will prompt a viewer-restricted member or guest to request an upgrade → if they attempt an upgrade action. As part of this process, they can choose which admins in the organization they want to send their request to.

      Figma will send an email to the selected admins who can approve or deny the request:

      • Select Approve request to upgrade them to a paid editor role
      • Select Decline request to refuse the request and keep them as viewer-restricted members

      Upgrade_request_email.png

      Manage upgrades

      Figma will include any new editors in the organization's quarterly true-up. Organization admins can view and manage new editors in the organization's admin settings.

      1. From the file browser, click Admin settings under the organization's name.

      2. Select Members at the top of the page.

      3. Check the New since last invoice box to filter results to only new editors.

      4. Click the to open the Recent activity modal.

        • View the last five events in the member's history. Figma will show the date, description of the activity or event, the team the activity is related to, and the IP address of the user.
        • View the date, reason, and related member for any recently upgraded editors.
        • Click the See more activity button to open the Activity log with this member selected. Learn more about viewing member activity →

        Recent activity modal in Figma

      5. From here you can take further action:

        • View recent activity: click and select View user activity.
        • Downgrade a member: click Editor and select Viewer - restricted.
        • Remove a member: click and select Remove user.
    • Add organization members or guests

      Everyone in an organization has both an account type and a role. Their account type will determine what resources they can access in the organization workspace.

      • Members have an email address that matches any of the organization's domains. This allows them to access shared resources within the organization, including teams, fonts, libraries, and plugins.

      • Guest have an email address that doesn't match an organization's. They could be contractors, agencies, clients, or external collaborators with external email addresses. Guests can only the specific teams, files, or projects to which you invite them. It's not possible to make a guest a member, unless you give them a company email.

      A person's role in the organization determines the highest level of access they can have, as well as their billing status—if Figma includes them in an organization's billing. There are a few ways members can be assigned roles. Learn more about organization upgrades →

      Add members or guests

      There are a few ways to add members and guests to an organization:

      • Add all company accounts to organization (domain capture)
      • Invite to teams, projects, or files
      • Add them to the organization
      • Add them to your identity provider (SAML SSO)

      The invite method also determines what account type and initial role you can assign. Learn more about roles and account types →

       

      Members

      Guests

      		 Initial role

      Domain capture

      		 ✓ ✕

      Viewer only

      Invite to team, project, or file

      		 ✓ ✓ Viewer or editor

      Add to the organization

      Only when domain capture is off

      		 ✕ Viewer only

      SAML SSO

      		 ✓ ✕ Viewer only

      Domain capture

      Domain capture makes sure anyone with a Figma account and a company email is included in the organization. This applies to anyone with any existing Figma account, as well as anyone who creates a new Figma account using their company email.

      When domain capture is on, you can still invite members to teams, projects, or files in the organization. Members can join the organization by accepting the invitation.

      If they don't have an account, Figma will make sure any account they create is part of the organization.

      Invite to teams, projects, or files

      Invite a member or guest to a file, project, or team to add them to your organization. Any member or guest can invite someone to a resource at or below their permission level.

      For example: someone with view access can only invite others with view access. Someone with edit access can invite someone with view or edit access.

      Note: Anyone you invite with can edit access is included in the organization's billing. Learn more about adding editors in a quarterly true-up →

      Add to the organization

      If domain capture is off: organization admins can add members to the organization itself. You' can't invite guests to the organization, but you can invite them to a team, project, or file.

      If domain capture is on: you can only add members or guests by inviting them to a team, project, or file.

      Figma will give everyone you invite via this process a provisional viewer role. You can update their access to viewer restricted or editor once Figma shows them in the Members tab.

      1. Select Admin settings in the sidebar.
      2. Select the Members tab.
      3. Click Invite member to open the invite modal.
      4. Enter the member's company email address and click Send Invite.
      5. Figma will send an email to the member's email address. Click the link in the email to join the organization.

      Add via SAML SOO

      If you have configured SAML SSO in your organization, you can add members to your identity provider. When added to your identity provider, Figma will create a provisional account for them.

      The third-party documentation below has detailed instructions on how to add members to your identity provider:

    • Monitor member and guest activity

      Before you start

      Who can use this feature

      Supported on the Figma Organization plan

      Organization admins can view member and guest activity.

      Activity logs provide a record of how members and guests of your organization are using and interacting with files and shared resources.

      • See who is accessing, copying and sharing files.
      • Track changes made to teams.
      • Track changes made to team, project and file permissions.
      • View actions taken by specific members.
      • Monitor changes to organization-level settings (made by organization admins).
      • Identify and prevent misuse of any organization resources.

      View activity logs

      Organization admins are able to access activity logs in the Activity tab of the organization's Admin settings.

      1. From the file browser, select Admin settings under the Organization's name in the sidebar.
      2. Click the Activity header at the top of the screen to open the activity log.
      3. Use the fields to filter results by your desired criteria. Choose from:
        1. Member: Enter a person’s email address to view their activity.
        2. Date: Enter a start and end date to see results for a specific date range.
        3. Events: use the dropdown provided to select a specific type of event. Learn more about what Figma tracks ↓
        4. Team: Select a team to view activity within that specific team.

      Tip! Admins can also view recent activity for a specific member or guest in the Members tab. If they click to see more activity, Figma will open the Activity tab with that person's email address already populated.

      Use the fields in the activity tab to filter results

      Export activity logs

      You can export a copy of your activity logs, which includes all the data in your activity logs. This is great if you want to back up this information or dig further into events.

      When you request a CSV export, Figma will ignore any filters you've applied and export your entire activity log for the selected date range.

      1. Enter a start and end date to see results for a specific date range.
      2. Click Request CSV in the top-right corner of the screen.
      3. Figma will download a CSV to your designated downloads folder.

      There are a few different dates we reference in the CSV file:

      • Last active: The date and time the user was last active in Figma. This is not specific to edit actions and includes activity in the file browser.
      • Last edit: The date and time the user last took an edit action on a Figma file in the organization space. This includes files in a user's drafts.
      • Last seen: The date and time the user last visited a Figma link.

      Click request CSV to download a copy of all activity in CSV format

      Activity log events

      Figma will record the following information, for every event that is added to the Activity Log. Figma records and logs events for a maximum of 365 days.

      • Date and time the event occurred. All times are shown in Coordinated Universal Time (UTC).
      • IP address of the related user
      • User's actor Id. For example: John Appleseed or Figma Support

      Tracked events

      • A new file is created
      • A file is viewed
      • If you view a publicly accessible file
      • A user deletes an existing file
      • A file is moved between teams or projects
      • A user views a Prototype
      • A user exports content from a file
      • A user duplicates a file
      • A user's file permissions are changed
      • A user's project permissions are changed
      • Someone makes a file publicly accessible (link sharing)
      • A user joins a team
      • A user leaves a team
      • A new team is created
      • A team is deleted
      • Any Admin or member logs in to or signs out of their Figma account.

      Figma also records the following events made my organization admins:

      • An admin changes the organization's membership settings, including changing the name, icon or any domains associated with the organization.
      • An admin changes the organization's authentication settings. For example: when you enable or enforce log in via SAML SSO.
      • An admin updates the permissions of a shared resource.
      • An admin removes a member from the organization.

      Note: There are a few events worth mentioning that Figma doesn't record:

      • Any log in activities for guests of the organization.
      • When a member closes a browser window or exits Figma without logging out.
    • Manage fonts in an Organization

      Before you start

      Who can use this feature

      Supported on Figma Organization plan

      Only Organization Admin can upload fonts to the Organization.

      Only Team Admins can upload fonts to a team.

      Figma supports .TTF and .OTF fonts. Webfonts are not supported.

      Figma Organizations can upload and share custom fonts in the Organization. Share fonts in a specific team, or across the entire Organization.

      • Organization Admins can upload fonts to the entire Organization.
      • Team Admins can upload fonts to a specific team.
      • No need to share, install or update fonts for individual users.
      • Chromebook and Linux users can access custom fonts.

      You can only upload fonts in .TTF and .OTF format. It's not possible to upload or install web fonts. Access any fonts on your computer via the Figma Desktop app or Figma Font Helper.

      Warning: Admins should only upload fonts they own or have a license to use in Figma. Find out more in the Content and Content rights section of Figma’s Terms of Service

      Upload a font to the Organization

      Who can upload fonts to an Organization?

      Only Organization Admin can upload fonts to the Organization.

      Any Fonts you upload to the Organization will be available to everyone. Members of any team in the Organization can access and use these fonts.

      Fonts can only be uploaded to the Organization by an Organization Admin.

      1. Open Figma in the file browser.
      2. Select Admin Settings to open the Organization's settings.
      3. Select Resource and then Shared fonts: The resources tab of the Organizations Admin Settings with the Shared fonts tab selected
      4. Click the Upload Fonts button: Click upload fonts in the resources tab of the Organizations Admin settings
      5. Select the font file from your computer. You can select as many font files as you want. Click Open to select the fonts.
      6. Confirm you have the necessary rights and licenses to use the font(s). Click Upload to start the upload process. The font will now be available in the font picker for files in the Organization.

      Note: Figma will let you know if you already have fonts uploaded with that font family name. Click Skip to leave the font out of the upload, or Replace to update the existing font.

      Upload a font to a team

      Who can upload a font to a team?

      Only Team Admins can upload fonts to a team.

      1. Open the file browser and select the team in the sidebar.
      2. Click on the Settings tab.
      3. Click the Manage Shared Fonts link.
      4. Figma will show you a list of all the fonts available in that team, including the Font Family, Style, Version and a Sample of the font.
      5. Click the in the top-right corner to add a font.
      6. Select the font file from your computer and then Open to select. You can select as many font files as you want.
      7. Check the box to confirm you have the necessary rights and licenses to use the font(s).
      8. Click Upload to start the upload process. The font will now be available in the font picker in any files in that team.
    See more

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