Related Videos

• Manage default organization libraries

  Who can use this feature

  Supported on the Organization plan.

  Only organization admins can manage default libraries.

  In organization, you can publish libraries to a team in the organization, or share them with the entire organization. This makes styles and components available in all organization files.

  To make a library available to the organization, they can check the box to Allow any member of organization to access this file when publishing their library.

  This updates the link sharing settings of that file and allows members to access styles and components from the library. Guests can only access libraries you invite them to. Add and remove libraries →

  Organization admins can also make a library available to all teams in the organization. 

  Tip! You can also use a file's link sharing settings to define how members of the organization can find and interact with files. Learn more about sharing links in an organization →

  Manage libraries

  Organization admins can manage shared libraries under Admin settings > Resources.

  1. Open the organization workspace.
  2. Select Admin settings in the sidebar.
  3. Select the Resources page and then select the Libraries tab.
  4. View a list of available libraries in the library modal. Every library corresponds to a file with published styles and components.
  5. Click Off next to the library to adjust.
  6. Choose which files to make the library available in:
     • Design files
     • FigJam files
     • All files
     • Off
     
  7. If the file isn't shared with everyone in the organization, Figma will prompt you to share the file. Select Change privacy and enable to allow members to access the library.
  8. Repeat for any other libraries. Figma will make all of those libraries available in any files in the organization workspace, including member's drafts.
  9. To remove a library, click next to the current setting and select Off.

  Tip! Members of organizations also get access to design system analytics. These analytics allow you to track how members of your organization are using components in files. Learn more about design system analytics →

  Access organization libraries

  Design files

  When you make a library available in a design file, you can:

  • Find and apply styles using the style pickers in the right sidebar. Apply styles to layers in Figma design →
  • Drag components into the canvas from the Assets panel in the left sidebar. Add components to your designs →

  FigJam files

  Access components, along with stickers curated by Figma, from the library tool. Use stickers and components from libraries →

• Upload custom fonts (organization)

  Who can use this feature

  Supported on the Organization plan.

  Only organization admins can upload fonts to the organization. Only team admins can upload fonts to a team.

  Figma supports .TTF and .OTF fonts. Webfonts are not supported.

  Organizations can upload custom fonts to use across organization files. Upload fonts in a specific team, or upload them to the organization.

  There's no need to share, install or update fonts for individual users. This also allows Chromebook and Linux users to access custom fonts.

  You can only upload fonts in .TTF and .OTF format. It's not possible to upload or install web fonts. Access any fonts on your computer via the Figma Desktop app or Figma Font Helper.

  Warning: Admins should only upload fonts they own or have a license to use in Figma. Find out more in the Content and Content rights section of Figma’s Terms of Service

  Entire organization

  Any fonts you upload to the organization will be available to everyone. Members of any team in the organization can access and use these fonts.

  Only organization admins can upload fonts to the organization.

  1. Open Figma in the organization workspace.
  2. Select Admin settings in the left sidebar.
  3. Select Resource and then Shared fonts:
  4. Click Upload fonts
  5. Select the font file from your computer. You can upload multiple font files at once. Click Open to select the fonts.
  6. Confirm you have the necessary rights and licenses to use the font(s). Click Upload to start the upload process. The font will now be available in the font picker for files in the Organization.

  Note: Figma will let you know if you already have fonts uploaded with that font family name. Click Skip to leave the font out of the upload, or Replace to update the existing font.

  Specific team

  Only team admins can upload fonts to a team.

  1. Open Figma in the organization workspace and select the team in the sidebar.
  2. Select the Settings tab.
  3. Click Manage shared fonts.
  4. Figma will show you a list of all the fonts available in that team, including the Font Family, Style, Version and a Sample of the font.
  5. Click in the top-right corner to add a font.
  6. Select the font file from your computer and then Open to select. You can select as many font files as you want.
  7. Check the box to confirm you have the necessary rights and licenses to use the font(s).
  8. Click Upload to start the upload process. The font will now be available in the font picker in any files in that team.
• Claim ownership of a project

  Before you start

  Who can use this feature

  Supported on the Figma Organization plan

  Only the owner or a team admin can claim ownership of a project.

  If there is no longer an owner of a project, the Team Owner or a Team Admin can join the project as the owner.

  This applies to:

  • Projects shared with the entire Team without an Owner
  • Private projects without an Owner
  • View-only projects without an Owner

  Claim ownership of a Project

  Note: If the Team also has no Owner, an Organization Admin can claim ownership of the Team. This allows them to manage aspects of the Team, including the ownership of abandoned Projects.  

  1. Click on the team name in the file browser.
  2. Select the project from the grid or list.
  3. Click the Join as Owner button.

  Once you have joined the project, you can:

  • Move project between teams
  • Transfer ownership of the project
  • Delete project
• Share libraries in an organization

  Who can use this feature

  Supported on the Figma Organization plan.

  Members can publish a library to the team or the organization. Members need can edit access to a file to publish it.

  Team admins can enable any library that has been shared with the organization, for their specific team(s).

  Only organization admins can choose which libraries are available to all teams by default.

  Libraries are design files that include styles and components that are reused across a brand, product, or project. Guide to libraries →

  There are three levels of library sharing in an organization:

  1. Publish styles and components from a file to a library. Anyone with access to that file can use that library.
  2. Publish libraries within a specific team. Members of that team can access those libraries and team admins manage default libraries for the team.
  3. Share a published library with everyone in the organization. This allows anyone in the organization to access and use that library. Organization admins can make these libraries default libraries.

  Note: Guests can only access libraries you invite them to. Invite guests to the original file to give them access to those styles and components across organization files.

  Publish file as a library

  Publish styles and components from organization files as libraries. Anyone with can edit access to the file can publish it.

  Publish a library within a team, or share the library with the entire organization.The file's link sharing settings determine who can access and use a library.

  You can set a file's link sharing settings when you first publish the library, or when you publish an update.

  Every time you publish a library, Figma will add a checkpoint to the file's version history. You can identify these events with the icon.

  Share within a team

  Caution: If you choose to publish the library to the team only, only direct members of that team can access those styles and components. The file has to be shared with the organization to allow anyone from outside the team to access it. This includes people with access to individual files and projects in that team.

  1. From the open file, open the Assets panel in the left sidebar.
  2. Click to open the Library modal.
  3. Click Publish next to the Current file.
  4. Enter a summary of your changes in the field provided. This description will appear in the file's version history.
  5. Leave the Allow any member of the organization to access the file setting unchecked.
  6. Click Publish to share the library and update the file's link sharing settings.

  

  Share with organization

  Share the file with the organization to allow anyone in the organization to access those files.

  1. From the open file, open the Assets panel in the left sidebar.
  2. Click to open the Library modal.
  3. Click Publish next to the Current file.
  4. Enter a summary of your changes in the field provided. This description will appear in the file's version history.
  5. Check the box next to Allow any member of organization name to access the file. This updates the file's link sharing settings to "Anyone at organization"
  6. Click Publish to share the library and update the file's link sharing settings.

  Tip! If a library is already published, you can update the file's link sharing settings instead. To share the library with the organization, set this to Anyone at organization. Learn more about link sharing →

  Manage default libraries

  If a library is shared across the organization, both team and organization admins can manage these libraries.

  Tip! Track how members of your organization are using components with design system analytics. Learn more about library analytics →

  Team libraries

  Team admins can manage default libraries for their team. Team admins can make any library shared with the organization a default library. This includes libraries from another organization team.

  Team admins can choose to turn libraries on for FigJam files, Design files, or All files. Anyone who is a member of that team will see that library by default in team files.

  Manage default team libraries →

  

  Organization libraries

  Organization admins can make libraries available to all teams in the organization. They can turn libraries on for FigJam files, Figma Design files, or All files.

  If the library isn't already shared with the organization, organization admins can update organization access as part of that process. Manage default organization libraries →

  

  Remove libraries

  We mentioned above that there are three steps or tasks related to sharing libraries in an organization:

  • Publish the styles and components to a library
  • Make that library available to members of the organization
  • Manage default libraries for the organization

  To remove libraries in an organization, you can reverse any or all of those steps, depending on the outcome you want:

  • Unpublish the library ↓ to remove these styles and components from the Libraries modal for everyone. This breaks the connection between the main components and any instances.
  • Remove organization access ↓ to update a published library so that its only shared within a specific team in the organization.
  • Turn off organization library ↓ to remove it as a default library in all organization files. Members can still enable this library manually in the library modal of specific files or teams.

  Unpublish libraries

  Unpublish the library to remove everyone's access to the library. This removes the library at both the team and organization levels.

  This doesn't remove styles and components from organization files, but those styles and components won't receive any further updates.

  1. Open the file you want to remove.
  2. Open the Assets panel in the left sidebar and click the library icon.
  3. In the Library modal, click on the library in the Current file.
  4. Click the Unpublish button at the bottom of the modal:.
  5. Click Remove file from library to confirm.
  6. Figma will return you to the file. The status bar will indicate that Figma has removed the file from the library.

  

  Remove organization access

  Adjust the file's link sharing settings to prevent members of the organization from finding and using the file. This removes the library from organization members, while keeping it published to a specific team.

  Only members of the team can access and use that library. If people have access to individual files and projects in that team, but aren't a member of the team, they can't access that library.

  1. Click the Share button in the menu bar.
  2. Click the next to the existing link access. This will be set to Anyone at organization name.
  3. Select Only people invited to this file from the options.
  4. Close the file sharing modal.

  

  Share files in an organization →

  Turn off organization library

  Organization admins can turn off a library so that it's no longer a default library in organization files. Team admins can still enable this library for their teams and members can still access the library in organization files.

  1. Select Admin settings in the sidebar.
  2. Select the Resources page and then select the Libraries tab.
  3. Click Off next to the library to adjust.