Before you start
Who can use this feature
Users on Figma Organization Plan
Users with Admin access can manage an Organization's settings.
In a Team, your Permissions will determine what Files and Projects you can access and how you can interact with them. These permissions still apply for teams that are part of an Organization.
It's possible to a member of multiple teams within an Organization. To account for this, we give every member of an Organization a Role and an Account Type.
These define how members can access and interact with Teams, Files, settings, and other resources within the Organization.
Roles define a member's permissions and whether they are included in your Organization's billing.
There are three Roles in an Organization: Viewer, Viewer [Restricted], and Editor.
Organization Admins can view a member's Role in the Members tab of the Admin Console. View your own Role from the Settings tab of your Figma Account.
Note: If you are using SAML SSO in your Organization, you may also see a Provisional Role. We display this when you have added someone to your SAML SSO provider, but they have not signed up for a Figma account yet.
When you first add a new member to your Organization, we will assign them the Viewer role. We don't include Viewer members in an Organization's billing.
We treat Viewer as a provisional Role, which means there are no restrictions for upgrading. This removes any initial barriers to collaboration.
- Organization Admins can upgrade Viewers to Editors
- Viewers can upgrade themselves when they share a File from their drafts
- We automatically upgrade Viewers when you invite them to a Team, Project, or File as an Editor
✅ View any Projects and Files in Teams they are a member
✅ View a Library or Font shared across the Organization
✅ Comment on any Files or Prototypes
✅ Create and edit Files within their Drafts
✅ Use any Fonts shared across the Organization in their Drafts
Note: It's not possible to change a member's role back to Viewer. To restrict their access, you can Downgrade a Member's Role.
Members with a Viewer [Restricted] Role can perform limited actions within an Organization. We don't include Viewer [Restricted] members in an Organization's billing.
A Member can request an upgrade from their Account Settings by clicking the Request Upgrade link next to their current Role. This will send a notification to all Organization Admins, who can then approve or reject the Member's request.
A Restricted member can:
✅ View any Projects and Files in Teams they are a part of.
✅ View a Library or Font shared across the Organization.
✅ Comment on any Files or Prototypes shared across the Organization.
✅ Create and edit Files within their Drafts.
✅ Use Styles and Components from shared Libraries in their Drafts
✅ Use any Fonts shared across the Organization in their Drafts
A Restricted member cannot:
🚫 Edit Files or Projects in any Teams they are a part of.
🚫 Use Styles and Components from shared Libraries in Team Files.
🚫 Edit any shared Libraries within the Organization.
🚫 Use Fonts shared across the Organization, in any Team Files.
🚫 Share Files from their Drafts with other members in the Organization.
🚫 Enable Libraries within a Team or across the Organization.
🚫 Create Libraries and share them with the Organization.
What’s the difference between Viewer and Viewer [Restricted]?
Figma adds new members to an Organization as Viewers. Viewers can be upgraded to a paid Editor role by an Admin, or by performing one of the actions listed above.
Viewers [Restricted] have had their access restricted by an Organization Admin. They aren't able to upgrade themselves to the paid Editor role. They will need to request an upgrade from an Organization Admin.
Editors are Organization members that have Can Edit access to at least one Team, Project or File. This doesn't apply to Files within their own or other Organization member's Drafts.
We include Editors in your Organization's billing.
In addition to everything Viewers can do, Editors can also:
✅ Edit Files and Projects in any Teams they are an Editor on
✅ Edit Files or Projects they have Can Edit access to
✅ Use Styles and Components from shared Libraries in any Files
✅ Use Fonts shared across the Organization in any Files
✅ Share Files from their Drafts with other members in the Organization
Account Type determines what resources and settings a member of an Organization has access to.
We refer to everyone in an Organization as a member. However, there are two additional Account types to take into account: Admins and Guest.
Members are users with a company email that you have invited or added to your Organization. For example: firstname.lastname@example.org.
✅ View a list of all Teams within the Organization
✅ Join or Request to Join any Team within the Organization
✅ Create new Teams within the Organization
✅ Access Secret Teams that they are a member of
✅ View a list of all members of the Organization - this includes Members and Guests
✅ Find and use any Libraries shared across the Organization. This includes Libraries outside of the Teams they are a member of
✅ Find and use Fonts shared across the Organization
✅ Invite other Organization Members to Teams, Files and Projects within the Organization
Organization Admins are Members that have extra administrative rights within the Organization. They can manage administrative aspects of the Organization itself.
Note: Organization Admins are different to Team Admins. Team Admins have administrative rights within a specific team. Teams within an Organization still use Viewer, Editor, and Admin permissions to define how collaborators can interact with each team.
As well as everything Members can do, Admins can also:
✅ Access the entire Admin Console
✅ Change the Organization's Logo
✅ Change the Role and Account Type of any Organization members
✅ Request a list of all members in the Organization
✅ Upload Fonts to the Organization
✅ View and explore detailed Activity Logs. These record events and actions taken within the Organization
✅ View a detailed billing history
✅ View and manage an Organization's Quarterly True Up
✅ Make payments against an Organization's invoices
✅ Enable default Libraries in the Assets Panel ( Editors only)
There are some things that Admins can't do within an Organization.
🚫 Access every Team within your Organization. Admins will need to join a Team to be able to access any Projects, Files and Shared Resources within it.
🚫 View Secret Teams in the Organization (unless that team no longer has an owner or admins)
🚫 Perform Administrative functions on a Team (unless they are an Admin of that team)
🚫 Enable default Libraries in the Assets Panel (Viewers only)
Guests are users that you have invited to specific Resources within an Organization. This could be a specific Team, File or Project.
Guests are collaborators that haven't been added to your Organization via Domain Capture. These could be external contractors, clients or other collaborators.
✅ Have an email address that isn't registered to the Organization's domain
✅ Access Teams, Projects or Files you have invited them to
✅ Be added to a Team, File or Project within an Organization
✅ Invite other collaborators to Teams, Files and Projects they have access to. They can invite users at or below their access level.
🚫 View a list of all Teams within the Organization.
🚫 Join or Request to Join any Teams within the Organization
🚫 Find or use any Libraries shared across the Organization (unless invited)
🚫 Find or use any Fonts shared across the Organization
Note: To allow Guests to use Components from a Shared Library, you will need to give them access to the Library’s File.