Access shared resources in an organization

Before you start

Who can use this feature

Supported on the Organization and Enterprise plans.

Any organization member can access resources shared across the entire organization. Guests of the organization can only access resources you invite them to.

Organizations go beyond the team setup you may be used to in a Professional or Starter team. Create unlimited teams in an organization and access them all from the organization in the file browser. Any team you create will have access to all the features of a Professional team, plus some extras.

In addition to that space, members have a personal space for any teams outside the organization. Everything in the organization space is owned by the organization. This includes files from every team in the organization, as well as files in individual's drafts.

In this article, we'll cover accessing shared resources including files, libraries, fonts, and plugins.

Share files

Sharing files in an organization is different than sharing files from a Starter, Education or Professional team. Organizations support seamless collaboration between members, so there are a few ways members can get access to files:

• A member invites them to the file
• They are a member of the team or project
• They open a link to an organization file (link sharing)

Invite collaborators to teams

When you are a member of a team, you can access any files and projects within the team. Learn how to invite members to teams →

Invite collaborators to files

Invite a collaborator to a file in your organization to give them explicit access to the file. You can view everyone invited to the file in the share modal.

1. Click Share in the right sidebar in the file.
2. Enter the member's email in the invitation field
3. Choose whether to give them can edit or can view permission.
4. Click Invite to confirm. They will need to accept the invite to edit the file.

Share links to files

Every file and prototype in Figma has a unique URL. For example: http://www.figma.com/file/ABCDEFGHIJKL/file-name

You can use this link to share designs and prototypes with members of your organization. This includes organization members who aren't invited to that specific file or team

Use the audience settings to define who can open the file, and whether they have view or edit access. Learn more about sharing links in an organization →

Libraries

Styles and components live in the files you created them in. To access and reuse these in other files, you can publish them to a library. This allows you to maintain a consistent brand and style, at scale.

Members of an organization can choose to publish files to a specific team or share it across the entire organization. Learn how to share libraries in an organization →

• Choose which libraries you want to make available to the organization.
• Organization admins can choose which libraries are available to members in organization files.
• Guests can only access libraries you invite them to.
• Admins can also remove libraries to hide or remove them for organization members.

Fonts

Figma gives you access to an extensive catalog of Google Web Fonts. If you would like to use extra fonts in your Figma designs, you can use fonts installed on your computer.

• If you're using the Figma Desktop app, any fonts installed on your computer will already be available to you. You can find these alongside the Google Web Fonts in the font picker.
• If you're using Figma in the browser, you will need to install the Figma Font Helper application. This allows you to access any fonts you have installed on your computer when using Figma in the browser.

Organizations can also upload and share custom fonts. This allows members to share fonts in a specific team, or across the entire organization.

• Only organization admins can upload fonts to the entire organization.
• Only team admins can upload fonts to a specific team.

Learn more about uploading fonts to an organization →

Plugins

In an organization, you have both an Organization and Personal space. Figma links any plugins you install to your entire account.

Organization members can access both public and private plugins in an Organization. This allows other members of the Organization to use internal plugins, as well as access plugins from the Figma Community.

• Browse and install plugins in the Figma Community. Figma will add any plugins you install to your account so can access them within both the organization and any Starter or Professional teams outside of it. 
• If the Approved plugin list is enabled, you can only use public plugins on this list within the organization space. You can use plugins outside of that list in teams outside the organization.
• View and install private organization plugins that are private to your organization.
• View and manage your installed plugins under your Account > Plugins.

View private organization plugins

To find and install plugins that are private to your organization:

1. From the file browser, click All teams or All workspaces.
2. Select the Plugins header at the top of the page to view any plugins that are private to your organization.
3. Click the ↓ Install button to add the plugin to your account.