Before you start
Who can use this feature
Supported on the Figma Organization plan.
Any Organization member can access resources shared across the entire Organization. Guests of the Organization can only access resources you invite them to.
A Figma Organization goes beyond the team setup you may be used to in a Professional or Starter team. Instead of a single workspace for a team, you have a dedicated Organization space.
Everything in the Organization space is owned by the Organization. This includes files from every team in the Organization, as well as files in individual's Drafts.
Members will have a personal space alongside the Organization space. You'll find any teams here which are linked to your company email, but aren't included in the Organization.
You can create unlimited teams in an Organization. Any team you create will have access to all the features of a Professional team, plus some extras.
In this article, we'll cover sharing files, libraries, fonts, and plugin in an Organization.
Note: Everyone in an Organization has both an account type and a role. This controls what resources they can access, how they can interact with those resources.
Figma includes anyone with an Editor role in the Organization's billing. Learn more about members in an Organization →
Sharing files in an Organization is different than sharing files from a Starter, Education or Professional team.
There are a few ways members can get access to files in an Organization:
- A member invites them to the file
- They are a member of the team or project
- They open a link to a Figma file (link sharing)
Caution: If you invite someone as an Editor, who doesn't already have an Editor role in the Organization, they will be upgraded. Figma will include them in the Organization's billing.
Note: If you invite someone who's email address doesn't match any of the Organization's domains, they will be a guest of the Organization. Guests can only access the files, projects, and teams to which you invite them.
Invite collaborators to files
Invite a collaborator to a file in your Organization to give them a role on the file. You can view everyone who has a role on the file in the share modal.
- Click the Share button from the toolbar in the file.
- Enter the member's email in the Invite someone.. field.
- Choose what permission to give them
- Can edit: Invite them to the file as an Editor. This requires a paid seat in an Organization.
- Can view: Invite them to the file as a Viewer.
- Click Send invite to confirm. They will need to accept the invite to edit the file.
Invite members to teams
When you are a member of a team, you can access to any files and projects within a team. View the team's access from the file's share modal:
Figma won't give members an explicit role on a file, unless someone invites them to the file. Learn how to invite members to teams →
Share links to files
Every file and prototype in Figma has a unique URL. For example:
You can use this link to share designs and prototypes with members of your Organization. This includes Organization members who aren't invited to that specific file or team
Use link sharing settings to define who can open the file, and whether they have view or edit access. The default settings are Anyone at Organization with link and can view. Learn more about link sharing settings in an Organization →
Note: In an Organization, if a user views a file without being explicitly invited to it, they won't have a persistent role on that file. The same applies to members who have access to the file by being a member of the team or project.
This means that members and roles in the share modal don't reflect everyone who has seen or interacted with a file.
Styles and Components live in the files you created them in. To access and reuse these in other files, you can publish them to a library. This allows you to maintain a consistent brand and style, at scale.
In an Organization, you can publish files to a team in the Organization, or to the entire Organization. This allows members of the Organization to access them. Guests can only access libraries you invite them to.
- Choose which libraries you want to publish
- Organization Admins can choose default libraries for files in the Organization
- Remove libraries to hide them from Organization members
Tip! Track how members of your Organization are using libraries and components with design system analytics. Learn more about library analytics →
Figma gives you access to an extensive catalog of Google Web Fonts. If you would like to use extra fonts in your Figma designs, you can use local fonts on your computer.
- If you're using the Figma Desktop app, any local fonts will already be available to you. You can find these alongside the Google Web Fonts in the font picker.
- If you're using Figma in the browser, you will need to install the Figma Font Helper application. This allows you to access any local fonts in the browser.
Figma Organizations can also upload and share custom fonts in the Organization. This allows members to share fonts in a specific team, or across the entire Organization.
- Organization Admins can upload fonts to the entire Organization.
- Team Admins can upload fonts to a specific team.
In an Organization, you have both an Organization and Personal space. Figma links any plugins you install to your entire account.
Organization members can access both public and private plugins in an Organization. This allows other members of the Organization to use internal plugins, as well as access plugins from the Figma Community.
- Browse and install plugins for your entire account. Any plugins you install will be available in both your Organization and personal spaces. Learn how to find and install plugins →
- If the Approve list is enabled, you can only use public plugins on this list within the Organization space. Learn about the plugin approve list →
- Use any public or private Organization plugins in your personal space. Learn about personal and Organization spaces →
- View and manage your plugins under your Account > Plugins. Learn how to manage your plugins →
View Organization plugins
To find and install plugins that are private to your Organization:
- Open Figma in the File browser.
- Click on the Organization name in the sidebar.
- Select the Plugins header at the top of the page.
- Browse through any plugins that are private to your Organization.
- Click the ↓ Install button to add the plugin to your account.
If you are a member of an Organization you can choose to publish plugins privately or publicly. When you publish your plugin, you can choose to share the plugin privately or publicly.
Private plugins are only available to members of the Organization, while public plugins are available for everyone.
Organizations will often have their own systems and tools they have developed. They can include private information or data that members can't share outside the Organization.
Any member of an Organization can make and share a private plugin.
To publish plugins privately:
- Set the Publish to setting to
Organization nameto create a private plugin.
Note: When a member shares a plugin with the Organization, Figma lists that member as the plugin's Publisher. Figma will only attribute the plugin to the Organization if or when it's published to the Community.
Community profiles showcase files and plugins shared with the Figma Community. Figma supports Community profiles for creators, teams, and Organizations.
If you are an Admin of a team or an Organization Admin, you will be able to publish plugins to those profiles, as well as your own.
To publish plugins publicly:
- Set the Publish to setting to
Communityto create a public plugin.
- Set the Author to
Organization nameto publish to the plugin to the Organization's profile.
Only Organization Admins can publish plugins to the Organization's Community profile. This will allow anyone in the wider Figma Community to find and use those plugins.
If you have a Figma account under a company email, your Organization will have ownership over the contents of your Figma account. If you want to retain ownership of the plugin, we recommend creating a profile under a personal Figma account.