Guide to managing a Figma organization
Before you begin
This guide is for customers on the Organization and Enterprise plans.
Organization admins only.
Organization admins have an extra item in their file browser sidebar called Admin settings. This is where you can manage high-level settings for your Figma organization, including:
- Access
- Members and guests
- Workspaces (Enterprise plan only)
- Teams
- Resources like fonts, plugins, and libraries
- Additional security and privacy controls
- Billing
Understanding admins in Figma
Figma has three types of admins, with cascading levels of permissions.
- Organization admins have the highest level of permissions, and can do everything a workspace admin and team admin can do. Organization admins control settings that affect everyone in the organization, such as authentication, billing, and security.
- Workspace admins are only available on the Enterprise plan with workspaces enabled. Workspace admins are assigned by organization admins and manage workspaces where they are an admin.
- Team admins help manage teams within an organization, including people, resources, and access to the team within the organization. Team admins are assigned to teams by organization or workspace admins.
This guide focuses on organization-wide settings, but organization admins can also manage workspaces and teams.
Manage access to the organization
Claiming domains
With domain capture, you can make sure any new users who sign up are automatically added to your organization. This helps admins keep all users at the company within a single Figma organization.
Login and authentication
You can enable single sign-on (SSO) with an identity provider (IdP), and choose how users authenticate themselves.
Provisioning with SCIM
Figma supports SCIM provisioning, making it easier to manage large teams or changes in team membership. With SCIM, you can synchronize user data, such as names and emails, between your IdP and Figma. On the Enterprise plan, you can also set user roles using SCIM, which gives admins more control over cost changes between billing cycles.
*Only available on the Enterprise plan
Manage members and guests
The Members tab is where you can view activity, manage access, and review paid licenses for every member and guest in your organization.
Manage members and guests
- View members and guests
- Manage roles in organization
- Set default roles*
- Manage drafts of deleted members
- Remove people from an organization
- Make someone an organization admin
- Add or remove workspace admins
Manage guest-specific controls
- Invite guests to organization resources
- View guest access
- Restrict or prevent guest access*
- Accept guest access requests*
*Only available on the Enterprise plan
Tip: Use the Activity log to review how people in the organization interact with files and resources.
Manage workspaces
Workspaces are collections of teams, people, and resources within a Figma organization. They help companies with many business units, sub-brands, or design systems add structure to their Figma organization. Workspaces are only available on the Enterprise plan and can only be enabled by an organization admin.
*Only available on the Enterprise plan
Manage teams
Organization admins can manage all open and closed teams, as well as any secret teams they have been invited to.
*Only available on the Enterprise plan
Manage resources
Resources like plugins, widgets, libraries, and fonts help streamline design and collaboration. You can control how these resources are used to match your company’s security and privacy requirements.
Plugins and widgets
Plugins and widgets are third-party scripts or applications that extend the functionality of Figma design and FigJam.
- Create private organization plugins
- Approve plugins in an organization
- Approve organization widgets
- Save plugins for the organization
Libraries
Organization admins can make libraries available to all teams in the organization. This helps people access a library’s components and styles in their Figma design and FigJam files, without having to manually search for and add the library.
Tip: Every member of an organization, including organization admins, can view library analytics to understand how libraries are used across the organization.
*Only available on the Enterprise plan
Fonts
Figma organizations can upload and share custom fonts to specific teams or across the organization. This removes the need to share, install, or update fonts for individual users. It also allows people using Chromebooks and Linux to access custom fonts.
Additional security and privacy controls
The security and privacy of your organization is extremely important to us. Figma has different controls for keeping your data secure:
- Restrict access to personal Figma accounts on a corporate network*
- Restrict access to content from outside your organization*
- Manage public link sharing
- Require password protection on files*
- Enable or disable audio for organization
- Disable cursor chat
- Disable open sessions
*Only available on the Enterprise plan
Manage billing
In Figma, every admin, member, and guest has a designated role within our two products: Figma design and FigJam. Their role, as either a Viewer or an Editor, determines whether they are a free or paid user of that product. Keep in mind that when you change someone’s role, you might also be changing their billing status.
