Manage your Organization in the Admin Console

    Before you start

    Who can use this feature

    Users on Figma Organization plans

    Only Organization Admins have access to everything in the Admin Console

    Figma Organization gives you greater control over how your company uses Figma. Manage your Organization with enhanced security controls, unlimited teams, and organization-wide libraries.

    The Admin Console allows you to view and manage your Organization. You can access this from your File Browser.

    1. Click on the Organization’s name in the sidebar to open the Organization Page.
    2. Navigate to the Settings tab.
    3. We will open the Admin Console above the Organization Page.
    4. You can then view and manage aspects of your Organization using the headings:
      1. General
      2. Teams
      3. Members
      4. Libraries
      5. Shared Fonts
      6. Billing
      7. Plugins

       

    Note: Organization Admins will be able to access the entire Admin Console. Regular Members of the Organization will be able to view the General, Teams, and Members tabs.

    General

    The  General tab allows you to view some information related to the Organization.

    1. Update the Company Logo
    2. View the Organization Name
    3. View or Change the Organization's Handle
    4. View the Total Members
    5. View the Total Teams
    6. View Domains registered to the Organization
    7. Access Activity Logs
    8. Update Log in Settings (SAML SSO)

    Teams

    The  Teams tab lists all Teams within the Organization. We only show Open and Closed Teams here.

    A Team's Org Access determines how Members can discover or join the Team. We have Open, Closed and Secret Teams.

    1. View a list of Teams in the Organization
    2. View the number of Projects and Members in each Team
    3. View the Org Access for each Team
    4. Request to Join a Closed Team
    5. Join an Open Team
    6. Leave a Team in an Organization
    7. Create a New Team in an Organization

    Note: Organization Admins do not have access to all Teams. You will need to be an Admin on a specific team to administer it.

    Members

    The  Members tab will display a list of all Members that have been added to the Organization.

    Organization Admins can:

    1. Search for specific Organization Members
    2. View a List of Organization Members and Guests
    3. See the time of a Member's Last Edit
    4. See the time when a Member was Last Active

      This is the last time they performed an action in Figma e.g. moving or renaming a File, publishing a library etc. This is not their last login date.

    5. View the Date upgraded for any Full Members
    6. View or update a Member's Role
    7. Filter Members by their Account Type
    8. View Activity Logs for the entire Organization
    9. Request a List of Organization Members
    10. View Activity Logs for specific Members
    11. Copy a Member's Email Address
    12. Grant a Member Admin Access
    13. Remove a Member from the Organization

    Learn more about managing members in an Organization.

    Libraries

    The Libraries tab in the Admin Console gives you an overview of All Libraries within your Organization. This includes Libraries shared within Teams and across the Organization.Learn more about Team Libraries in an Organization

    1. Search for a specific Library
    2. View an Overview of Libraries in the Organization
    3. View the Library Name
    4. Enable the Library for all Files in the Organization
    5. Hover over the Library to see the Team it comes from
    6. View an Overview of Analytics for the Library
    7. Explore Styles, Components and more Analytics

    Learn more about Design System Analytics

    Shared Fonts

    Organizations can  upload and share custom, bespoke, or company-specific fonts. You can upload fonts to a specific Team, or make them available to the entire Organization.

    Organization Admins can:

    1. Search for an Uploaded Font
    2. View Shared Fonts uploaded to an Organization
    3. Upload a Font to the Organization
    4. Delete Fonts from the Organization

    Note: Fonts can only be uploaded to a Team by an Admin of that Team. Organization Admins will only be able to add Fonts if they are a Team Admin. Learn more about uploading a font to a team in an Organization.

    Billing

    Organizations are billed - per license - on an Annual Subscription. Only  Editors will be included in your billing.

    You can purchase licenses when you first sign up for Figma Organization. If you add more Editors during the year, you can purchase more licenses via your Quarterly True-up.

    Organization Admins can:

    1. View New Editors and Total Due of the Current Quarterly True-up
    2. View or Update the Billing Contact
    3. View your Plan Details
    4. View the details of the Current Quarterly True-up
    5. View the details of past Quarterly True-ups
    6. View the details of the original Annual Subscription
    7. View Past, Paid and Current Invoices

    Plugins

    Plugins are third-party scripts or applications that extend the functionality of another application.

    In Figma, plugins allow you to perform tasks within a File. Plugins can view and interpret layers and objects, manipulate them, or create new ones.

    Organization Admins can control which Plugins members install and use. In the Plugins tab, Admins can:

    1. Enable or disable plugin approve list

      This allows Organization Admins to control which public plugins can be installed in the Organization.

    2. Add a plugin to the approve list
    3. Remove a plugin from the approve list

    Annotated_Plugins_Tab.png

    Learn more about managing plugins in an Organization.

    Related Videos

    • Getting Started with Figma Organization

      Figma Organization has everything you need to scale your design with confidence; connect Files, Projects, Libraries, Fonts and Teams securely across your company. 

      Your Organization's billing will be based on the total number of Editors in your Organization. All other features mentioned below are included at no additional cost. 

      For more information around what features are included in Figma Organization, visit the Pricing page on the Figma website. 

      Get started

      🔐 Privacy and Security Features
      🤔 Permissions in an Organization
      ⤴️  Moving from a Professional Team to an Organization
      👥 Domain Capture in a Figma Organization
      🔑 Authenticate Members via SAML SSO

      Get familiar

      🌍 Personal Space vs Org Space
      🆕 Join an Organization
      🆗 Log in to your Organization
      📸 Change an Organization Logo
      📥 Import Libraries from Sketch
      🔠 Upload Shared Fonts
      🤷 Team vs Organization Libraries
      📚 Publish Libraries to an Organization
      📕 Choose Default Libraries
      🗺 Discover and Join Teams

      Manage your Organization

      ⚙️ Manage Members in an Organization
      👤 Add members to an Organization
      🚫 Restrict a Member’s Access
      ✍️ Manage Permissions at a Team Level
      🔗 Adjust Link Sharing on a File
      🔌 Manage Plugins in an Organization
      📖 View and Export Activity Logs
      📚 Remove Libraries from an Organization
      🚪 Remove Members from Organization
      🏦 Manage Quarterly True-Ups
      📊 Design System Analytics

    • Add a member to your Organization

      There are many ways to add new members to your Organization.

      Everyone in an Organization has both an account type and a role. This controls what resources they can access, how they can interact with those resources, and if Figma includes them in the Organization's billing.

      If the member's email address matches the domain(s) registered on the Organization, Figma will add the member to the Organization as a member. This will allow them to access other resources in the Organization.

      If the member's email address doesn't match any registered domains, Figma will add them as a Guest. They will only be able to access the resources you invite them to.

      There is no way to make someone with an external email address a member. This includes external contractors or people using their personal email address.

      Learn more about roles and account types in an Organization →

      Invite a member to a resource

      Invite members to a file, project, or team to add them to your Organization.

      Any member of an Organization can invite someone to a resource. Viewers can only invite Viewers, while Editors can invite Viewers or Editors.

      Note: Anyone you invite to a resource as an Editor will be included in the Organization's billing. Learn more about adding editors in a quarterly true-up →

      Tip! If domain capture is off, you can invite users who already have Figma accounts. They can use the switcher to move between teams inside and outside the Organization.

      Add a member to your Organization

      If domain capture is off, Organization Admins can add members directly to the Organization.

      1. Click on the Organization name in the file browser.
      2. Go to the Settings tab to open the Admin Settings.
      3. Select the Members tab.
      4. Click the Invite member button.
      5. Enter the member's company email address and click Send Invite.
      6. Figma will send an email to the member's email address. They can click the link in the email to join the Organization.

      Note: You won't see the option to invite a member in your Admin Settings if domain capture is on. You will need to invite the member to a resource in the Organization, like a team or file. If your Organization uses SAML SSO, you can also add them to your identity provider to add them to your Organization in Figma.

      Add a member via SAML SOO

      If you have configured SAML SSO in your Organization, you can add members to your Organization via your identity provider.

      Follow the links to third-party documentation below for detailed instructions on how to add members to your identity provider:

    • Upgrade members in an Organization

      Before you start

      Who can use this feature

      Users on Figma Organization Plan

      Users with Admin access can adjust a member's Role in the Organization.

      When you first add a new  Member to your account, they will be given Viewer permissions by default.

      This allows them View and Comment on any files or resources, without being upgraded.

      There are three ways a Member can be upgraded to an Editor:

      1. Perform an Upgrade Action
      2. Request an Upgrade
      3. Upgraded by an Organization Admin

      Through an automated upgrade action

      When you add new Members to your Organization, we will give them a Role as a Viewer. Viewer is a provisional Role, which means there are no restrictions around upgrading. 

      A Viewer can upgrade themselves to an Editor, if they:

      • Share a File from their Drafts in the Organization Space
      • Are invited as an Editor to a Team, Project or File within the Organization
      • Open a File with Link Sharing set to Anyone in the Organization with the link can edit
      • Create a new Team in the Organization

      Their Edit permissions will only apply to the specific resource they are added to. This won't affect their permissions on other files or resources within the Organization. 

      Note: Figma will alert you to any new Editors as part of your quarterly true-up. To remove them from your billing, you can Restrict a member's access. 

      Request an upgrade

      A Member can also request an upgrade from their Account Settings. They can also request an update when they receive a  restricted access warning.

      This will send a notification to all Organization Admins, who can then approve the Member's request.

      Request an Upgrade

      1. Go to the Account Settings in your Figma Account.
      2. In the Organization section you can view your current Role.
      3. If this is set to Viewer [Restricted], you can click the Request Upgrade link:
      4. We send the request via email to all Admins of the Organization.

      Approve or Reject a Request

      If you are an Organization Admin you can approve or reject a member's request.

      1. Open your inbox and find the request email.
        1. Click the Approve request button to upgrade the member to an Editor.
        2. Click the Reject access button to reject the request. The member's Role will remain at Viewer [Restricted].
      2. Figma will send the member an email and an in-app notification to let them know that their request has been approved or rejected.

      Upgrade a member in the Admin Console

      An Organization Admin can also upgrade a member from the Admin Console.

      1. Open the Members tab in the Admin Console.
      2. Search for the Member in the field provided.
      3. Click the down arrow next to their Role and select Editor from the options: 
      4. We will update their Role to Editor and:
        1. Include them as a new Editor in your Billing. You may be required to pay for additional licenses in your next Quarterly True-up.
        2. Not update their access permissions on any Teams. You can control a member's access to each Team individually.
        3. Add an Editor [NEW] badge next to their name in the Members tab.
        4. Send them an email and notification to confirm they have been upgraded.

      Note: If a member is upgraded once you have finalized your quarterly true-up, we will include them in your next quarter's billing instead.

    • Grant a Member Admin Access

      Before you start

      Who can use this feature

      Users on Figma Organization Plan

      Only Organization Admins can adjust member permissions and access.

      Admins are Members that have extra administrative rights within the Organization. Any Organization Admin can grant Admin access to another Member.

      1. Open the Admin Console.
      2. Go to the Members tab and search for the Member.
      3. Hover over the Member in the list until the three dot menu appears.
      4. Click the three dots and select Grant Admin Access from the options: 
    • Downgrade a Member in an Organization

      Before you start

      Who can use this feature

      Users on Figma Organization Plan

      Only Organization Admins can adjust a member's Role in the Organization.

      If you do not want someone to be included in your Organization's Billing you can downgrade them to a Viewer [Restricted]. This will restrict their access and actions within the Organization.

      Viewer [Restricted] members:

      • ✅Can view and comment on any Files or Prototypes that are shared with them.
      • ✅Can create and Edit Files in their Drafts folder.
      • ❌Can't  Edit any Projects, Files or Libraries in the Organization.
      • ❌Can't share Files from their  Drafts folder.
      • ❌Aren't included in an Organization's billing.

      Change a Member's Role

      1. Open the Admin Console and go to the Members tab.
      2. Search for the Member in the field provided.
      3. Click the down arrow next to their Role and select Viewer [Restricted] from the options:
      4. We will then:
        • Immediately restrict the Member's access to View Only
        • Remove their Edit access to any Files, Projects or Libraries in the Organization
        • Add a Viewer [Restricted] badge next to their name in the Members tab:

      The Member won’t be notified that their access has been restricted. They will see an "Access Restricted" message when they next try to  share or edit a File.

      Note: Restricted member can request an upgrade to Editor access. We will send this request to all Admins of an Organization. You can approve or reject the request.

    • Remove a member from your Organization

      Before you start

      Who can use this feature

      Users on Figma Organization Plan

      Only Organization Admins can remove a member from the Organization.

      When a member leaves an Organization, you can remove them in Figma. This applies to members, Organization Admins and Guests.

      When you remove someone from an Organization, Figma will:

      • Immediately remove their access to the Organization. 
      • Prevent them from accessing teams, files or libraries in the Organization.
      • Transfer ownership of any teams to the member with the next highest permissions on that team (an Admin or Editor).
      • Transfer ownership of their files and projects to an existing Editor.
      • Move the contents of their Drafts to the Organization's Shared Projects folder. 

      There are a few steps to take when removing a Member from an Organization.

      Transfer teams, files and projects

      We recommend you transfer ownership of a member's teams, files and projects, before you remove them. This allows you to select the new owner of those resources.
      If you don't, Figma will transfer ownership to a team Admin or an Editor on a file or project.

      Note: If there are no Admins or Editors on those teams, files, or projects, those resources will no longer have an owner. Organization Admins can access these resources and assign new owners.

      Remove a member from Figma

      Caution: When you remove a member, Figma will move the contents of their Drafts to the Shared Projects folder in the Organization. This will lock the files for other collaborators.

      Organization Admins will need to assign a new owner and move the project to a new team, before collaborators can resume editing them.

      1. Go to the Members tab in the Admin Console.
      2. Search for the member using the field provided. Hover over their entry in the list.
      3. Click the in the right-hand column and select Remove from the options:Image showing the members tab of the Admin Console with a member being removed
      4. Check the box next to I understand that this action isn't reversible and click Remove member.
      5. Figma will remove that member's access to their teams, files and projects. As well as transfer their Drafts to the Shared Projects folder in the Organization. This will lock files for any other collaborators with access to them. 

      Remove a member from your identity provider

      If your Organization members are configured via SAML SSO, you will also need to remove the user from your identity provider.

      This isn't something that we can help you with directly, but we've rounded up some documentation from supported providers below.

      Using Google SSO? You'll need to remove the member from Figma. To remove them from your GSuite organization, check out Google's Delete a user from your organization article.

      View and manage shared projects

      Organizations own all files within the Organization space. This includes files within the Drafts folder of any member.

      When you remove a member from an Organization, Figma moves any files from the member's Drafts to the Shared Projects folder. This locks those files and projects for any other collaborators with access to them.

      Organization Admins can then view those files and projects, and choose where to move them to. Admins will need to assign new owners to those resources before collaborators can continue to edit them.

      1. Open Figma in the File Browser.
      2. Click on the Shared Projects folder in the sidebar.
      3. Find the member's drafts you want to manage. It will look something like Name's (email@address.com) Deleted Drafts.
      4. You'll need to move the folder to a Team before you can access the files within it.
        1. In the menu bar, click on the folder name and select Add to favorites from the options.
        2. The folder will now appear in the sidebar of the File Browser. Click and hold on the folder in the File Browser and drag it to a new team.
      5. You can then:
    • Export a List of Organization Members

      Before you start

      Who can use this feature

      Users on Figma Organization Plan

      Only Organization Admins can export a list of an Organization's Members.

      Organization Admins can view a list of members from the Members tab of the Admin Console.

      If you would like to export a copy of this, you can Request a CSV. Figma will send a CSV file to the Admin's email, which lists all members in the Organization.

      This includes more information than what you see in the Members tab. We will include attributes such as:

      • Job Title
      • Date Added
      • Teams a user belongs to

      If you have configured SCIM, we will also include those user attributes in the export. We will include attributes such as:

      • Cost Center ID
      • Division
      • Department
      • Employee Number

      Request a CSV

      To export your member list as CSV:

      1. Open the Admin Console and go to the Members tab.
      2. Click the three dots in the table header and select Request CSV from the options: 
      3. Figma will confirm your request. It may take a few minutes to generate the list. You'll receive an email with your CSV when it has finished exporting.
    • View and export Activity Logs in an Organization

      Before you start

      Who can use this feature

      Users on Figma Organization Plan

      Organization Admins can view and export Activity Logs

      Activity logs provide a record of how users in your Organization are using and interacting with files and shared resources. 

      • View who is accessing, copying and sharing files.
      • Track changes made to teams.
      • Track changes made to team, project and file permissions.
      • View actions taken by specific members.
      • Monitor changes made by Organization Admins.
      • Identify and prevent misuse of Organization resources.

      View Activity Logs

      Admins are able to access Activity Logs from the Admin Console. 

      1. In the File Browser, click on the Organization name to open the Admin Console.
      2. In the General tab, click View Activity logs link: View_Activity_Logs.png
      3. The Activity Logs page will load. By default, you can see all activity for the Last 365 days.
      4. At the top of the page you can filter the Activity Log by a number of different variables:
        • Member: Enter an Organization member’s email address to view their activity.
        • Date: Enter a start and end date to see results for a specific date range.
        • Events: use the dropdown provided to select a specific type of event. Learn more about what we track.
        • Team: Select a team to view activity within that specific team.
          Activity_Logs.png
      5. Once any relevant filters are applied, click the Filter button to view the results.

      Export Activity Logs

      If you want to keep a record of your Activity Logs, you can export them to CSV.

      At the moment, it's only possible to filter by date for an export. If you have applied any other filters, these won't be taken into account for the export.

      1. Enter a start and end date to see results for a specific date range.
      2. Click the Export button.
      3. Figma will download a copy of your Activity Logs for the date range you selected. 

      There are a few dates in the CSV file. Here's how you can interpret those:

      • Last active: The date and time the user was last active in Figma. This is not specific to edit actions and includes activity in the File Browser.
      • Last edit: The date and time the user last took an edit action on a Figma file in the Organization space. This includes files in a user's Drafts.
      • Last seen: The date and time the user last visited a Figma link.

      View member activity

      You can also view the Activity Log for a specific member of the Organization.

      1. Open the Admin Console and go to the Members tab. 
      2. Hover over the member so the three dot menu appears, then select View Activity Logs:
      3. Figma will open the Activity Log page with that member’s email address populated.
      4. Use the Date, Event Type or Team fields and click Filter to filter the results further.
      5. Click the Export button to save a copy of the log as a CSV spreadsheet.

      Activity log events

      Figma will record the following information, for every event that is added to the Activity Log. Figma records and logs events for a maximum of 365 days.

      • Date and Time the event occurred (in UTC)
      • IP address of the related user
      • User's Actor ID e.g. "John Appleseed" or ”Figma Support”

      Tracked events

      • A new file is created
      • A file is viewed
      • If you view a publicly accessible file
      • A user deletes an existing file
      • A file is moved between teams or projects
      • A user views a Prototype
      • A user exports content from a file
      • A user duplicates a file
      • A user's file permissions are changed
      • A user's project permissions are changed
      • Someone makes a file publicly accessible (link sharing)
      • A user joins a team
      • A user leaves a team
      • A new team is created
      • A team is deleted
      • Any Admin or member logs in to or signs out of their Figma account. 

      Note: Figma won't record when a member closes a browser window or exits Figma without signing out. Figma doesn't record login activities for Guests of the Organization.

      Figma also records the following Organization Admin events:

      • An Organization Admin changes the Organization's membership settings, including changing the name, icon or any domains associated with the Organization.
      • An Organization Admin changes the Organization's log in and authentication settings. For example: when you enable or enforce log in via SAML SSO.
      • An Organization Admin updates a folder's sharing permissions.
      • An Organization Admin removes a member from the Organization.